The University of Exeter has generous annual leave entitlements

Annual leave

The annual leave year, for both the accrual and taking of leave, is 1 January to 31 December.

Entitlements

The leave entitlements for 2014 for full-time staff employed all year will be:

 Discretionary leaveBank holidaysClosure DaysTotal leave
Grades A to D 28 8 3 39
Grades E+ 30 8 3 41

Part-time staff

For part-time staff working fewer days or hours, leave entitlement is proportionate. You can calculate your pro-rata leave entitlement with our Annual Leave calculator 2014. For more information on entitlements to bank holidays and closure days please see the guidance notes for part-time workers. (The Annual Leave calculator 2013 and Annual leave calculator 2012 are still available.) 

Staff joining/leaving mid-year

The annual leave entitlement for staff joining or leaving the employment of the University during the course of the year is proportionate to their completed service during the leave year. Use our Annual Leave calculator 2014 to help you calculate these part-year entitlements. (The Annual Leave calculator 2013 and Annual leave calculator 2012 are still available.) 

If an employee whose employment ends during the year has taken more days of leave than s/he has accrued up to their final date of employment, then a deduction will be made from their final salary payment. Staff employed on a fixed term basis are expected to take annual leave before the expiry of their contract.

Booking annual leave

The procedure for booking annual leave in your College or Service will be explained to you by your line manager during the first week of your induction. Your Line Manager will advise you of any changes to this procedure. Staff in some Colleges or Services are now able to book annual leave via Trent Self Service.

Taking leave

The timing of leave is by agreement with the relevant manager/Head who will take into account both individual preferences and operational requirements. 

Staff in academic roles

In the case of staff in the Education and Research, and Education and Scholarship job families, leave will normally be taken during University vacations. For further information please see Annual leave for staff in the Education and Research job family or Annual Leave for staff in the Education and Scholarship job family.

Term-time staff

For staff working term-time only, their annual salary includes their pro-rata paid leave entitlement, to be taken on unspecified days during the vacation periods.  Leave may not be taken during term-time.

Carrying leave forward

Staff are expected to take their leave in the leave year in which it is accrued. While there is no entitlement to carry forward leave, where it is not possible (eg for operational reasons) for employees to take all their leave entitlement, they may - with the permission of their College Dean/Head of Service or other senior manager - carry forward up to 5 days’ leave to the following year. Any leave carried forward must be taken by 30 April in the following year or it will be lost. If a member of staff has more than 5 days’ leave outstanding at the end of a year, the excess over and above 5 days will be lost. There is no entitlement for payment in lieu of untaken leave.

Closure days and Bank Holidays

The University reserves the right to determine when one day of leave is to be taken by giving formal notice to staff no later than the preceding 31 December. In practice, the University will only exercise this right when Christmas Day falls on either a Tuesday or a Thursday, to avoid campuses being open for a single day ie either Christmas Eve or 2 January. This will next occur on Friday 2 January 2015.

The Bank Holiday and Christmas/New Year closure arrangements for 2014/15 will be as follows:

Wednesday 1 January 2014 Bank holiday (New Year's Day)
Friday 18 April 2014 Bank holiday (Good Friday)
Monday 21 April 2014 Bank holiday (Easter Monday)
Monday 5 May 2014 Bank holiday (Early May Bank Holiday)
Monday 26 May 2014 Bank holiday (Spring Bank Holiday)
Monday 25 August 2014 Bank holiday (Summer Bank Holiday)
Thursday 25 December 2014 Bank holiday (Christmas Day)
Friday 26 December 2014 Bank holiday (Boxing Day)
Monday 29 December 2014 University closure day
Tuesday 30 December 2014 University closure day
Wednesday 31 December 2014 University closure day
Thursday 1 January 2015 Bank holiday (New Year's Day)
Friday 2 January 2015

Extra Closure Day

to be taken from 2015 annual leave entitlement

The three closure days previously arranged around Easter have since 2008 been added to the discretionary leave. The University reserves the right to review this arrangement if it has a negative impact on service delivery.

To meet operational requirements, the University may require staff to work on a designated closure day, in which case alternative paid leave will be provided, to be taken by agreement with management, and no additional payment will be made. Staff in grades A to D may qualify for additional payment when they are required to work on a closure day in addition to their normal working week

Where attendance on a bank/public holiday is required, the University will in the first instance seek volunteers, subject to the right of the University to require staff to work on bank/public holidays to meet its operational requirements of the University where insufficient volunteers are available. Where staff are rostered to work on a bank/public holiday, the University will manage the rosters so that bank/public holiday working is evenly shared among staff. Where staff are required to work on a bank/public holiday within their normal working week, alternative paid leave will be provided, to be taken by agreement with management, and no additional payment will be made. Staff in grades A to D may qualify for additional payment when they are required to work on a bank/public holiday in addition to their normal working week.