Induction facilitators

There are many people involved in supporting induction from your induction facilitator, your manager, others in your area or from across the University.

Induction facilitators play a key role in supporting a new member of staff during their first two weeks in post.

 

 

 

How Induction Facilitators support the Induction process

The new member of staff will be supported during the induction process. This may involve their line manager and other staff within the University. As an induction facilitator you will assist and support the new member of staff with any questions they may have during this time.

Please print the checklist to help you take your new staff member through the induction process. For new staff who do not have access to a computer for their normal work please download our new employee induction checklist.

Pre-arrival

Induction Facilitator informed by College/Service of name and start date of new member of staff.

Request an IT induction for the new starter, approximately 2 weeks before the new member of staff is due to start.

Day one

Induction Facilitator meets new member of staff and explains:

The new member of staff will start working through the induction timetable. This may involve their line manager and other staff within the University. The Induction Facilitator will assist and support new member of staff with any questions they may have.

Offline

You will provide a hard copy checklist of the induction timetable to the new member of staff. They will then work through and check off the items on the induction timetable. They may ask you for more information. Links have been provided where possible and if these exist, then you will either demonstrate i.e. provide online access to this information or provide a hardcopy of the information.

Online

A copy of the checklist will assist the new member of staff in the first instances that they may check off items as completed. The new member of staff will be able to use a computer to browse through any links to obtain more information.

Week one and beyond

The new member of staff will be expected to work through the induction timetable. This may involve their line manager and other staff within the University. Typically, you would meet them briefly at the end of the week to check if they have any questions. You will be contactable at other times in the week.

When the induction process has been completed, including local induction defined by College/Service, we would appreciate if you encourage your new starter to complete the Induction Evaluation. This means that the process of induction can be monitored and improved. Our aim is that all staff will report on their experience of induction to their new College/Service. Any comments that they provide will be quoted in a generalised form and used to improve induction across the organisation as well as at a local level.

 

The University has a code of practice for induction which sets out our policy and guidelines.
The induction experience will be supported by a current member of staff, known as an induction facilitator, who will meet and welcome the new member of staff on their first day and support their working through an induction process over a three month period.

Policy Statement

The University will ensure that:

  • Each College/Service has nominated induction facilitators who are responsible for organising the induction of all new staff. The induction facilitator may be the line manager or someone else within the College/Service.
  • It is the responsibility of the College/Service to advise People Development of any deletions or additions to their list of induction facilitators to peopledevelopment@exeter.ac.uk
  • The induction process is applied in line with the University’s equal opportunities policy of fair treatment of its staff, potential staff or users of its services.
  • All staff employed are given the same minimum information. In order to achieve this, an induction facilitator will work though the induction timetable within the first three months of employment.
  • The Line Manager will complete a Performance Development Review (PDR) within three months of commencing work with the new starter. Managers will assess abilities, strengths and what they think the new starter can bring to the post, as well as focusing on what they feel are gaps in skills.

Guidelines

In order to achieve the aims of the Policy Statement induction should:

  1. Starts from the moment that a new member of staff is appointed, first impressions are important.
  2. Cover all essential information at the earliest opportunity.
  3. Address the generic areas of induction. The Induction timetable highlights these areas.
  4. Induction facilitators will introduce all new staff to the induction timetable and College/Service handbook/intranet as appropriate.
  5. Be interactive and able to be adjusted to meet both needs of the individual and the manager/University. The learning experience of the new member of staff will be established in order to tailor the induction to suit their specific needs in a way that will be of benefit to them.
  6. Have no specified length for the process as individuals will have different needs but it will typically be carried out over several weeks. This will be reviewed in the first two weeks by the induction facilitator and then preferably on a weekly basis by the line manager.
  7. Have time allocated to it so that the new member of staff does not feel rushed and be timetabled so that an employee, and those involved in the induction, has a clear plan of what will be covered and when. This needs to be planned before they commence work and should take effect from their first day of employment.
  8. Be evaluated by the new member of staff and the induction facilitator.

The Induction should cover:

  1. An introduction to the role
  2. An introduction to the College/Service and key contact
  3. University wide policies, procedures and information.
  4. Any other information as required.

Register as an Induction Facilitator

The University of Exeter wishes to ensure that all new staff receive the same core induction, which will be supported by members of staff working in the same College/Service who are registered induction facilitators.

In order to register, you will first need to read through our Induction Facilitator guidance which is highlighted below. You will then need to complete the registration form. This registration process will typically take around 20-30 minutes, including reading through the guidance.

Step 1: Please read through the following information:

Step 2: Complete the registration form. Please note that registrations are processed weekly and so it may take up to one week to receive your confirmation.