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‌Salaries and oncosts

Statutory rates are rates of payment paid and regulated by the UK government. Many of these payments are updated annually. The following table has the current statutory rates for a number of benefits and regulations.

 Statutory Rates 2021-2022Statutory Rates 2022-2023
Redundancy pay (SRP) £544 per week £571 per week
 Maternity pay (SMP) £151.97 per week £156.66 per week
 Paternity pay (SPP) £151.97 per week £156.66 per week
 Adoption pay (SAP) £151.97 per week £156.66 per week
 Sick pay (SSP) £96.35 per week £99.35 per week
 Lower Earnings Limit (LEL) £120 per week £123 per week

National Minimum Wage

 2022-23

Aged 23 and above (national living wage rate)

£9.50
Ages 21-22 inclusive £9.18
Ages 18-20 inclusive £6.83
Aged under 18 (but above compulsory school leaving age) £4.81
Apprentices aged under 19 £4.81
Apprentices aged 19 and over, but in the first year of their apprenticeship £4.81

Tier 2 (General) Certificate of Sponsorship

The Tier 2 CoS currently costs £199.  This cost is normally picked up by the College/Service, whereas the cost of the visa should be picked up by the person.

Tier 5 (Government Authorised Exchange)

The Tier 5 CoS currently costs £21.  This cost is normally picked up by the College/Service, whereas the cost of the visa should be picked up by the person.

1. Following consultation with Human Resources, a College/ Professional Service may agree that a member of staff should be paid an acting up allowance where, for any reason other than the annual leave of another employee, they are required by the College PVC/ Director of Professional Service to undertake the full duties and responsibilities of a higher graded post for a continuous period of at least four weeks.

2. All cases of acting up must be time-limited to cover a specific, short-term requirement, and they should not normally exceed 12 months duration. Human Resources will review acting up allowances with the College PVC/Director of Professional Service at regular intervals.

3. Approval for the acting up allowance is as follows:

  • Line manager completes the eSR1 request form
  • On receipt of the request the Employee Services team will set up the eSR1 and the line manager will receive an email containing the link to the eSR1
  • Line manager completes the eSR1 for the acting up allowance and submits it for approval.

4. The acting-up allowance will be based on the salary that would apply were the member of staff promoted to the higher graded post, ie the difference between their current salary and the first point of the higher grade (or the next point up the scale if the member of staff is currently paid at a point which overlaps with the bottom of the higher grade).

5. Where the member of staff is required to undertake some, but not all of the duties and responsibilities of a higher graded post – for example, where the duties and responsibilities are shared between more than one officer – the College PVC/Director of Professional Service may agree with their HR Business Partner an acting-up allowance of a smaller sum, dependent upon circumstances of the case.

6. In every case where an acting-up allowance is approved, HR Services will write to the employee to advise them of the reason for the allowance, the amount of the allowance and the period of the allowance.

7. The amount of the allowance will be fixed for the duration of the period of acting up/secondment and will only be revised:

(a) to take account of any nationally agreed general increase; or

(b) in arrangements covered by paragraph 2, if the employee has been acting up for more than at least one year at 1 August, in which case the allowance will be increased by the equivalent of an increment from 1 August (provided this is within the normal progression range of the grade).

 

If you are eligible for an allowance (this will be outlined in your contract of employment), the following provides further information on each kind of allowance.

Shift

  • Working a planned and regular cycle of shifts on a long-term basis which alternate in immediate succession or overlap to cover a period of 11 hours or more in 24.
  • Applicable to appointments in grades B and C only.
  • Applicable to certain designated appointments in Campus Services and the Sports Office.
  • This allowance is pensionable.
  • As part of the amendments to Grades B and C introduced in August 2019, the Alternating Shift Allowance was set at £1841 per annum (pro-rata for part-time staff) from 1 August 2019. It will be increased by the same as the general increase to the national payspine agreed annually by JNCHES unless otherwise agreed by the University following consultation with trade unions. 

Split duties

  • Required to work more than one attendance to complete a day’s work where the break is two or more hours.
  • Applicable to appointments in grades B and C only.
  • Applicable to certain working arrangements in Campus Services.
  • This allowance is pensionable.
  • Current rate: 12p per hour for all hours worked [on the day(s) of the split shift]. (Not linked to general increases)

Night work

  • Where there is a requirement by the University for work at night (ie between 10pm and 6am), as part of a planned and regular cycle of shift working, for any hours worked between 10pm and 6am, provided that no other enhanced rate is paid for any part of the time worked.
  • Applicable to appointments in grades B to D only.
  • Applicable to certain night workers and security staff in Campus Services
  • This allowance is pensionable.
  • Rate is one-third of salary for all hours worked between 10pm and 6am.

Standby/Call-out

  • Applicable only to certain designated staff in Property Services, Exeter IT, Communications and Marketing, Biosciences and Camborne School of Mines.
  • Some (but not all) Standby Allowances are pensionable.

First aid

  • Applicable to staff appointed by the University as first aiders, subject to them maintaining the appropriate qualification.
  • It is a requirement that Estate Patrol Officers and Sports Officers (and some other appointments, where stated in the letter of appointment) are qualified first aiders or become qualified within the 6 months of appointment. Consequently, all post holders must have an up to date first aid qualification to be able to properly fulfil all the requirements of their post during hours when they are rostered to be on duty. It is the post holder’s responsibility to arrange training with the Health and Safety Office before their first aid certificate expires. In the event that the first aid certificate is not renewed, the University will expect you to re-qualify within 8 weeks of your first aid certificate expiring. Should the qualification not be obtained within 8 weeks, the University may take steps to terminate the employment. Redeployment to other posts within the University will be considered.
  • This allowance is not pensionable.

Overtime and holiday pay

  • Overtime holiday pay will be paid to all staff who work overtime which is not at a fixed time but when the University requests then the employee must work overtime i.e. those on call out or standby.*  If staff receive one of these allowances then an 'Overtime holiday' payment will be made.  Voluntary overtime will not be included.
  • Staff covered by this would be those who receive a call out/standby allowance (Property Services, Exeter IT, Press Office and any employee contractually required to be on a rota), those who work within the severe weather team or employees who work overtime on a rota basis to care for animals or plants (which is not already classed as guaranteed overtime as this is already included in holiday pay calculations).
  • Holiday overtime will be calculated as: (additional payments over year/total working hours for the year) x hours leave taken (contractual annual leave and Bank Hoiday/Closure); This will be calculated using the HR Trent System in January each year covering the period from the previous January to December and this will automatically be paid with January's salary for anyone eligible for a payment.
  • * allowances included:  Call out miles (other), Call out miles (Property Services), Call out Property Services (Operational), Exeter IT Call out, Severe Weather allowance, Standy by - Resident Duty Managers, Standby Property Services (Operational), Property Services (Operational) - Pensionable.
  • This allowance is not pensionable.

Aeriel Arboricultural Allowance

  • Applicable to qualified and active tree surgeons in Grounds Services.
  • This allowance is pensionable.

Tool and goods carriage

  • Applicable to operational staff in Property Services who are required to use their own vehicles in accordance with the collective agreement between the University and recognised trade unions.
  • This allowance is not pensionable.

Acting-up

  • Applicable in circumstances detailed in the University policy on acting-up payments.
  • This allowance is not pensionable.

Market supplement

  • Where a Market Supplement is approved in accordance with Conditions of Employment.
  • This allowance is pensionable.

Special

  • Only to be used for pensionable recurrent and one-off payments when none of the above apply.

Special

  • Only to be used for non-pensionable recurrent and one-off payments when none of the above apply.

Honorarium

  • Only to be used for one-off payments when none of the above apply.
  • Honoraria are not pensionable.

For information about grading, please visit the support staff grading site.

Oncosts are any additional costs that need to be taken into account, in addition to salary, to budget the full employment costs of a new post or existing staff member. The primary oncosts that are borne by the University are:

National Insurance

Employer National Insurance contributions (NICs) are currently 15.05% of pay above the “salary threshold”, which is revised by the Government each year. Employee National Insurance contributions are approximately 13.25% of salary (wef 6th April 2022) Technical information on the contribution rates and thresholds for National Insurance can be found on the UK government’s webpages.

Pension

Staff in Grades E and above automatically become members of a national pension scheme for higher education called the Universities Superannuation Scheme (USS). The current employer contribution rate, which is determined by USS, is 21.6% (wef 1st April 2022)

Staff in Grades B to D automatically become members of the University of Exeter Retirement Savings Scheme (ERSS). The employer contribution of 22.5% covers both ongoing deficit contributions to the closed ERBS scheme and employer contributions to ERSS.

You should always budget for the employee being a member of the pension scheme. Even if they opt-out, they can (subject to the rules of the scheme) choose to re-join at a later date and they may also be re-enrolled through the statutory scheme for pension auto-enrolment. It is an offence to induce an employee to opt out of the relevant pension scheme.

Apprenticeship Levy

The Apprenticeship Levy is a new tax introduced by the UK government from April 2017 to fund its planned increase in apprenticeship training. The Apprenticeship Levy is calculated and applied at employer level (rather than employee level like National Insurance). The Levy is 0.5% of the University’s total payroll costs, less an allowance of £15,000 per annum. In practice, this means that a charge of 0.44% is applied on each employee’s and casual worker’s pay. each month The Levy applies to everyone paid through both the main and casual payrolls. Technical information on the Apprenticeship Levy can be found on the UK government’s webpages.

Apprenticeships Apprenticeships Oncost Table

You should also budget for the cost of annual increments, any allowances, travel/expenses, equipment, etc.

For full-time, all year appointments, where oncosts are required for salary costing purposes, it is simplest to refer to the oncost table

For more complex calculations, such as those that may require allowances, increments, NI/Pension or calculations for part-time appointments, we recommend using the salary oncost calculator.‌

Note: These oncosts are calculated using current UK tax and social security rates. If an employee is working outside the UK then the oncosts will vary depending on the country in which they are working.