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Cyber Security

Being cyber secure is a key priority for us all and there are a number things we can all do to keep our data and information safe. View our tips below to know how you can be more cyber savvy.

Password Tips

  • Use a long, strong password with added complexity: At least ten characters long including upper/lower case characters, numbers, and special characters. The longer the better!
  • Keep passwords safe: Don’t keep them on a post-it on your laptop for instance.
  • Password managers like 1Password or LastPass are handy tools.
  • Don’t reuse passwords: They should be unique to each account and difficult to guess.
  • Add a layer of protection: Multi-factor Authentication (MFA) is worth setting up on your personal accounts, such as Amazon and iCloud. You’ll be sent a code which confirms your identity. This is also available on your University account.
  • Using MFA gives you extra control of your account, and reduces the risk of someone signing in without you knowing about it. For more information and help with MFA visit the Digital Hub.

Home Security Tips

  • Check your WiFi security: Changing your wireless network’s default name and password can provide you with extra protection. If an attacker accesses your home network they may be able to access your devices: changing the default password makes this harder.
  • Who’s there? Be aware of your surroundings and who can hear you. If you’re taking pictures at home, check what’s being displayed on screens around you.
  • Lock it: Lock your computer when you’re not using it (pressing the Windows Key + L is a great shortcut for this) and shut it down when you’re finished.
  • Encryption: Lots of devices (including smartphones) now feature encryption by default. This is a great tool for data protection.
  • Get comfortable: No one knows how long this situation may last so it’s worthwhile setting up a comfortable, safe working environment.

Email and Sharing Tips

  • Watch out for phishing attacks: Don’t open links you don’t recognise. Is it an email you’re expecting? If you’re unsure, delete the email or ask the sender (but not by replying to the email).
  • Don’t overshare: Only share what you need to during online meetings (e.g. a window instead of your entire desktop). Familiarise yourself with screen sharing options in Teams and Zoom.
  • Watch what you click: Sites using ‘https://’ are more secure. Be especially careful when using freeware sites such as file converters or file transfer services.
  • Share wisely: Use Teams, SharePoint locations or permissions groups to give access to files. If you need to share a file with a small number of people, use sharing links instead of email attachments.
  • Invite carefully: When hosting online meetings, don’t share the invite link widely (e.g. openly on social media). If you’re hosting a large meeting, ask people to register first before sending out joining information.

Multi-Factor Authentication (MFA)

MFA or Multi-Factor Authentication adds another layer of security for University systems as well user's identity and data. Discover more about MFA:


BitLocker Drive Encryption is simply a PIN number for your laptop – it will protect your laptop’s hard drive; so if it is lost or stolen, no one can view the contents of it. 

Data on a lost or stolen computer is vulnerable to unauthorized access, either by running a software-attack tool against it or by transferring the computer's hard disk to a different computer. BitLocker helps mitigate unauthorized data access by enhancing file and system protections. BitLocker also helps render data inaccessible when BitLocker-protected computers are decommissioned or recycled.

BitLocker protects your laptop (ie if it is stolen), whereas multi-factor authentication protects your account online (eg from hackers).

To find out more visit Bitlocker on the IT Helpdesk Knowledge Base.