Information for Academic Staff and Members of Graduation Processions
Before the Ceremony:
The ceremony timetable is available on our website here.
In order to attend the graduation ceremony, you must register online via the Academic registration survey. Invitations for academic colleagues will be sent to Education Business Partners for circulation, and the link to the survey will also be posted on this website.
Academic Registration for Winter Graduation 2019 will open on 30 September 2019 and will close on 15 November 2019. If you do not register by this date, we cannot guarantee that your correct robes will be available.
If you do not have your own academic robes, you will be able to request your robes during registration as part of the survey. Our robing supplier, Graduation Attire, will then produce your robes for you and provide them on the day. There is no charge for this service.
Please note that while our robing supplier will do their best to provide the correct academic dress for you, it is not always possible to provide exact robes for colleagues who have graduated from international institutions. In these cases, you will be able to wear either an Exeter PhD robe or other UK institution's robes. We will contact you if there are any queries regarding your gown.
During the ceremony, it is usual practice for the processions to walk down the centre of the Great Hall and access the stage via a flight of 9 steps at the front of the hall. The processions will then take their seats on the stage and remain seated throughout the ceremony, before descending the steps at the end of the ceremony in order to process out of the Great Hall.
For those with mobility needs, we can offer a number of alternative arrangements. If you have any questions about access to the ceremony, or have any specific access requirements, please contact the Graduation Officer, Gemma Edney (G.Edney@exeter.ac.uk), or the SID Senior Team (email@example.com) and we will be able to assist you.
On the Day of the Ceremony:
Academic Staff and Chaplains
Robes for Academic Staff (with the exception of those in the Chancellor's procession) and Chaplains will be available from The Terrace Restaurant in Devonshire House, which will be open from 8.00am to 6.00pm each day. However, if you find it more convenient to collect your robes before the day of your ceremony, our robing supplier will be in attendance for early gown collection between 4.00pm and 6.00pm the evening before your ceremony.
Please ensure you return your gown no later than 6.00pm on the day of your ceremony.
Presenters and Public Orators
If you are presenting the names of the graduates or are giving the public oration for the ceremony, you will process as part of the Chancellor's procession, and your robes will be available in the John Usher Room in Northcote House on the day of your ceremony.
Council, Senate and Guild Officers
Robes for members of Council, Senate and Guild Officers will be available in the John Usher Room in Northcote House on the day of the ceremony.
Members of the Chancellor's Procession, including Honorary Graduands and College of Benefactors Inductees, can collect their robes from the John Usher Room in Northocte House on the day of the ceremony.
Assembly of Processions
Please assemble in the Northcote House Committee Rooms Corridor, outside the John Usher Room, at least 20 minutes prior to the ceremony start time. Members of Education Student Services will steward the processions.
Processions will line up as follows:
1. Academic Staff, Council and Senate Procession
- Academic Marshal
- Academic Staff
- Members of Council, Senate and Chaplaincy
2. Civic Procession (if applicable)
- Civic Mace Bearer
- Chief Executive of Exeter City Council
- Lord Mayor
3. Chancellor's Procession
- Chancellor Marshal
- Presenters, Public Orators, Guild Officers
- Deans, Registrar, Pro-Vice-Chancellors
- Pro-Chancellors, Deputy Vice-Chancellors
- Mace Bearer
Processing into the Great Hall
The Marshals will indicate when each procession should move off. All processions will walk down the centre of the Great Hall towards the stage. On approaching the stage:
Academic, Council and Senate Procession
The academic marshal will stop and turn to face the procession. The procession should divide and ascent by the right- or left-hand steps as appropriate. Upon reaching the top of the stairs, the procession should proceed behind the Chancellor's seating row, meet in the middle of the stage and occupy seats as indicated in the stage seating plan. You will be advised of your place in the procession on the day. Council members and Chaplains will be at the rear of the procession.
Civic Procession (if applicable)
The Civic Procession should ascend to the stage via the right-hand steps and occupy seats as indicated in the stage seating plan.
Officers and Officials should ascend by the right- or left-hand steps as appropriate to reach the named seats as shown in the stage seating plan. The Honorary Graduand/College of Benefactors Inductees should ascent by the right-hand steps and proceed to their seat(s), which will be clearly marked by name.
Order of Ceremony
Each ceremony may vary slightly, but will broadly follow the format listed here:
- Entry of the processions
- Welcoming address by the Chancellor (or his representative)
- Address by the Vice-Chancellor (or his representative)
- Welcome by the Master of Ceremony
- Presentation of the first cohort of graduands
- Public Oration and award of Honorary Degree (if applicable)
- Presentation of the second cohort of graduands
- Vote of thanks from the Students' Guild
- Closing address by the Chancellor (or his representative)
- Exit of the processions
Processing Out of the Great Hall
The Marshals will direct the processions to leave the Great Hall in reverse order of their entry.
The Chancellor's procession and Civic Procession (if applicable) will make their way back to the Committee Rooms in Northcote House.
Members of the Academic procession will be led out of the Great Hall and into University Reception where they will line up to clap the graduates. The graduates will be led by the Student Marshals out through Main Reception and onto the piazza.
Immediately following each ceremony there will be a College reception with complimentary refreshments held in The Forum. All academic staff are encouraged to attend, as student feedback strongly suggests that this is much appreciated.
If you have any questions about the ceremony, please contact the University Graduation Officer, Gemma Edney (G.Edney@exeter.ac.uk, ext. 6951) or the SID Senior Team (firstname.lastname@example.org, ext. 6622).