Registering as an iTrent user

Employee Self Service (ESS)

All contracted staff are automatically assigned access to ESS as default.

For casual staff, access to ESS is not assigned automatically and you will not be able to log in until you have received your Assignment Confirmation from the Temporary Resourcing team.

All contracted staff are automatically assigned access to People Manager as default. Access in People Manager is defined by the reporting hierarchies within iTrent and, therefore, enables access to staff that report to you (whether directly or indirectly) within the system.

Due to the sensitive nature of the information available within People Manager, connection to the University network is required. If on campus, you need to either be using a wired connection or connected to Eduroam. If off campus, you need to be connected to the VPN. Further information is available here.

Further access to iTrent

iTrent records and manages sensitive information about employees of the University and their pay. For data protection and security reasons, only authorised users can be granted access to iTrent.

Access can only be granted to information about other employees if the following conditions are met:

There is a genuine business need for the user to access this information
The user understands and agrees to comply with Data Protection legislation and the University's IT regulations
The user's application for access to iTrent is authorised by Human Resources.

In order to request further access to iTrent, your line manager should complete a 'New Access Request' form on your behalf. Depending on the type of access requested, further approval may be required.

There is no need to submit a form in relation to ESS or People Manager.