University policy on acting up allowances

  1. Following consultation with Human Resources, a College/ Professional Service may agree that a member of staff should be paid an acting up allowance where, for any reason other than the annual leave of another employee, they are required by the College Dean/Head of Professional Service to undertake the full duties and responsibilities of a higher graded post for a continuous period of at least four weeks.  Human Resources will raise an e-SR1 to gain approval for the acting up allowance.

     

  2. The acting-up allowance will be based on the salary that would apply were the member of staff promoted to the higher graded post, ie the difference between their current salary and the first point of the higher grade (or the next point up the scale if the member of staff is currently paid at a point which overlaps with the bottom of the higher grade).

     

  3. Where the member of staff is required to undertake some, but not all of the duties and responsibilities of a higher graded post – for example, where the duties and responsibilities are shared between more than one officer – the College Dean/Head of Professional Service may agree with their HR Business Partner an acting-up allowance of a smaller sum, dependent upon circumstances of the case.

     

  4. The amount of the allowance will be revised to reflect any normal, annual increments which the member of staff receives in their substantive appointment so that the net salary received by the individual (ie substantive salary + acting up allowance) is the same as the salary that would apply were the member of staff promoted to the higher graded post.

    (For the avoidance of doubt, the acting-up allowance will only be increased by the equivalent of an increment on 1 August in the circumstances covered by paragraph 6 below.)

  5. The amount of the allowance will also be revised in line with pay awards.

     

  6. If the member of staff acts up for more than one year, the allowance will be increased by the equivalent of an increment*. However, in all cases acting-up allowances should be time-limited to cover a specific, short-term requirement, and they should not normally exceed 12 months duration. Human Resources will review acting up allowances with the College Dean/Head of Professional Service at regular intervals.

     

  7. In every case where an acting-up allowance is approved, Human Resources will write to the employee to advise them of the reason for the allowance, the amount of the allowance and the period of the allowance.

* subject to the University's normal rules on incrementation - ie that increments are normally paid on 1 August and that progression beyond the top normal increment of the grade is performance-related.