Payroll deadlines
Please be advised there are new payroll processes in place for submitting some additional payment claims. Claims submitted via email¹ have an earlier deadline to those made through Trent Self Service (ESS)².
The following table contains the monthly payroll dates until December 2025:
| 2025 | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | |
| * HR and Payroll closing day | 14 | 11 | 12 | 9 | 12 | 11 | 14 | 11 | 11 | 14 | 11 | 3 |
|
¹Payroll deadline for fully approved payment forms submitted by email (this includes: PD103 and PTA103 forms, Overtime and Standby/Call-out submitted on forms) |
14 | 11 | 12 | 9 | 12 | 11 | 14 | 11 | 11 | 14 | 11 | 3 |
|
²Online (ESS) payment claim approval deadline (this includes: Paid Time, PTA hours, Overtime, Standby/Call-out) |
20 | 17 | 18 | 15 | 16 | 17 | 18 | 15 | 17 | 20 | 17 | 9 |
| Latest date for costcode changes in that month | 23 | 20 | 21 | 22 | 21 | 20 | 23 | 20 | 22 | 23 | 20 | 12 |
| Payday | 30 | 27 | 28 | 29 | 29 | 27 | 30 | 28 | 29 | 30 | 27 | 19 |
| Bank Holidays | 1 | 18,21 | 5,26 | 25 | 25,26 | |||||||
| University Holidays | 29,30,31 | |||||||||||
*Human Resources and Payroll require the receipt of all information by the above dates.
Provided your claim is submitted and approved by the cut off date, the payment will be made at the end of the month.
Casual Worker payroll deadlines
Please see casual worker payroll deadlines on the Temporary Resourcing Unit Website.
Casual Worker terms and conditions
Please see the section on the terms and conditions for individuals paid by claim for further information.