As soon as you have been matched with a child

Inform your College Dean/Head of Service in writing, with a copy to your Human Resources Business Partner, no more than 7 days after the date on which you have been notified of the match and at least 28 days (or as soon as reasonably possible) in advance of the date on which you wish the leave to start.

The written notification should include:

  • the date on which the child is to be placed for adoption
  • when you wish your leave to start (this can be up to 14 days before, but no later than, the expected date of placement)

You must also submit documentary evidence, for example a letter from the adoption agency or matching certificate, giving the name and address of the adoption agency and the date on which a child is to be placed for adoption. You will be able to change your mind about the date you wish your leave to start providing you inform your College Dean/Head of Service and Human Resources Business Partner, in writing, at least 28 days in advance. Within 28 days of receiving your notification, your Human Resources Business Partner will write to you to confirm the details of your adoption leave, including the date when your adoption leave will end. By submitting your intention to take adoption leave and pay you are deemed to have confirmed that you are the only partner (if adopting jointly as a couple) doing so.

After you have notified your College Dean/Head of Service and Human Resources Business Partner, your Human Resources Business Partner will arrange to meet with you in order to discuss the particulars of your adoption leave and answer any queries you may have.

Please also see details regarding time off to attend appointments.

Paternity/maternity support leave

If you have a partner, they may be able to take up to two weeks’ paid paternity or maternity support leave. They will need to give their employer as much notice as practicable, so they should find out about this as soon as possible. If your partner works for the University, they should refer to the University guidance on paternity/maternity support leave. Please also see details regarding time off to attend appointments.