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How to apply



We aim to make applying for a job at the University of Exeter as easy as possible. Vacancies are displayed on our website, placed in relevant publications, announced via our @UoE_jobs Twitter account and displayed on other websites such as

For speed and convenience applications are done online. This allows us to contact you quickly by email throughout the application process. If you apply for another post with us some of the fields will be pre-populated with your information, making a repeat application quick and easy.

Our research recruitment is not currently online, if you apply for this type of post there will be clear instructions on the advert stating how to apply. If you have any queries you can contact us at, quoting the position reference number.

How to apply

  • Once you have identified a role you would like to apply for click the 'Apply Online' button in the bottom right of the screen. It will ask you to either sign in or create a ‘New user registration’. If you have not applied for a job with us before, set up your account using an email address and a password.
  • This will take you through to our online portal where you will fill in your application form with Personal Details, Employment History, References, a Supporting Statement and if applicable attach a Curriculum Vitae. The exact layout of the online application will be dependent on the specific role but all will require you to fill out the information, clicking 'next' once you have finished. Please ensure that you regularly save your application form.

Once you have completed all sections please press ‘Save and Summary’ to take you back on to the front page. Do not forget to then press ‘Submit’.

What time do adverts close?

Adverts close on the day specified at the top of the advert under ‘Application closing date’ at 11:59pm. Therefore your application will be forwarded to the panel the day after the application closing date.

I have forgotten my username/password

  • If you are an internal candidate you cannot change your password. Your password and username is the same as your normal single sign on credentials - please use these and if you are still having problems, contact us.
  • If you are an external candidate and have forgotten your username, first of all check in previous emails from us where it might be given. If you cannot find it please contact our team for further help. If you have forgotten your password please click on the 'Forgotten password' section on the screen where you search for a job and follow the step by step process.

Using our Job Search tool, select areas where you would like to receive alerts ie salary band, job category/type and Job title. Click ‘Search’, you will be presented with any roles that fit within that criteria. Scroll to the bottom and there is an option to ‘Click here to save this search as a job alert’. Enter your username and password and you will then see it have been added as a job alert.

Shortlisting is usually within two weeks of the post closing, we will contact you to let you know the outcome. Interviews usually take place approximately two weeks later.

We provide an informal contact for the post so that candidates can find out more about the post, this is usually found in the Job Description and Person Specification document. You should be aware that the University normally contacts referees for shortlisted candidates without further advice to applicants. When advising of referees, please ensure you supply an email address which enables us to contact them (if necessary) without delay.

We do recognise the time and effort it takes to apply so we will contact you to let you know the status of your application. As an employer of choice we receive a high number of applications so we are unable to offer feedback if you are not shortlisted.

Information which makes up your application is being requested to enable the University of Exeter to make employment decisions and meet statutory obligations. Any information provided to the University in this context will be treated confidentially and used only by managers, members of the University, Human Resources, superannuation and payroll during the course of your employment. Note that for some academic applications it may be necessary to share your application with non panel members who have expertise in the relevant academic discipline.

Selection process

  • In most cases, once a job vacancy has been advertised and reached the closing date, we will shortlist candidates using the person specification. Please note that all applications are shortlisted against both the essential and desirable criteria. It is therefore important that when completing your application, you are able to evidence where you meet the criteria in the job specification. All applications received will be reviewed by a selection panel once the application deadline has passed and all candidates will be updated accordingly.
  • As soon as a decision has been reached, we will contact shortlisted applicants to arrange interviews. Normally, you would expect to hear from us within two weeks of the closing date if you are to be interviewed.
  • Please allow four weeks or more before contacting us if you want to know the reasons why you have not been shortlisted, unfortunately due to the high volume of applications we receive we are unable to provide specific feedback
  • In some cases, we will need to seek references prior to interview, in others we will only seek these following a conditional offer (see Job Offers below) but we require at least two references from previous employers prior to appointing.
  • We will also ask you to take part in a pre-employment health screen process which may be simply completing a form or may need further information to make sure you are fit to undertake the duties of the job.
  • Interviews are normally conducted by a panel which will include the line manager, and perhaps more senior members of a College or Service.
  • Candidates will often be asked to give a presentation on a relevant topic as part of the interview process, which will be explained in the invitation to interview letter.
  • In some cases, there may be second interview. Some interviews may need to be conducted by telephone.
  • In all cases, we do our best to ensure that all candidates are given fair and appropriate opportunities to demonstrate their abilities to do the job.

For more information, including about expenses, please visit our pre-interview preparations webpage.

  • Once the interviews are complete, we will select a preferred candidate and either issue an unconditional or conditional offer of employment. A conditional offer would be issued when employment checks were outstanding; for example satisfactory references, medical etc.
  • We will ask you to accept the offer by signing and returning the offer letter. If you are relocating from another country, we will start the process of requesting a certificate of sponsorship on your behalf, although you may still need to obtain a Visa or other permit to remain in the UK.
  • We will also ask to see original evidence of your right to work in the UK; this will normally be your passport if you are a UK/EU resident but could also include a residence permit, biometric residence card or an accession worker authorisation document for non UK/EU residents. For a full list of acceptable documents to confirm the right to work in the UK, please go to our employment website
  • Relocation allowance - this is on a case-by-case basis and completely depends on individual circumstances. However, as some general rules you must be paid on a grade E or above and you must live more than 1 hour away from the University work location. However for more in-depth information on what is involved and eligibility see our relocation assistance scheme webpage.