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Pre-interview preparations

If your job application is successful you now need to prepare for your interview. Below is some information that you may find useful in your pre-interview preparations. If there is anything else we can help you with, please do not hesitate to get in contact with your Recruitment Administrator or by emailing us centrally at

Interview expenses

Expenses will only be reimbursed for posts Grade E and above

The University will reimburse travel expenses for candidates travelling to interview (a) at one of the University’s Exeter campuses, from outside the EX1, EX2, EX3 and EX4 postcode areas; or (b) at the University’s Cornwall campus, from outside the TR10 area. See below for more details on what can be claimed back.

How to claim

To claim back your interview expenses please submit a claim, (within 3 months of the interview date) using the, Interview Expenses Form‌, (claims for subsistence and accommodation can be added in the additional comments section of the form).  If payments need to be made into an international bank account, please use this form: International Payment Request formPlease send the claim to the chair of your recruitment panel/recruitment contact within the relevant Faculty/Service.  If you are unsure who this is, please contact:  Information on what can be claimed can be found in the Interview Expenses Notes

For European Union funded positions under ESIF (European Structural Investment Fund) please ensure you retain your original receipts and include them with your interview expenses claim


For travel within the UK, the University will normally pay the standard, direct return rail fare (only via London where this is a necessary route) or bus/coach fare. If you travel by car, you will be reimbursed at the rate of 25 pence per mile.

International travel

If you are travelling from outside the United Kingdom, please contact your Recruitment contact as soon as possible to discuss, and prior to making any arrangements. If your travel arrangements make it necessary for you to spend another night in Exeter or your port of entry into the United Kingdom, then please contact us before making any arrangements to discuss further.


Candidates travelling by car should note that parking on the University’s campuses is subject to a Pay and Display charge, which will be reimbursed to you. Parking at the University’s Cornwall campus is also subject to Pay and Display. Information about travelling to the University’s Exeter campuses

Exceptionally, by prior agreement with Human Resources the University will pay a return air flight for travel within the UK, otherwise air fare will only be reimbursed for applicants travelling from outside the UK. The University's expectation is that applicants will choose the most economic travel option when travelling by air.


The actual amount spent, subject to receipt will be reimbursed, up to the following maximum sums: Lunch, £6.50; Tea, £6.50; Dinner, £11.20. Tea can only be claimed if you are still travelling (or away from home) after 1900 hours. If you are still travelling or away from home after 2100 hours then the Dinner allowance may be claimed. Candidates cannot claim both the Tea and Dinner allowance.


The University's expectation is that applicants will ensure travel plans are economical, and where possible travel to and from the University in the same day. Exceptionally, if the time of your interview/travel arrangements make if necessary for you to stay overnight before your interview in Exeter or Cornwall the University will reimburse the cost up to £80.00 maximum. The University will not normally cover the cost of an additional nights’ accommodation. If you think your circumstances warrant this please contact us.

Any questions regarding interview expenses should be sent to


Please take a look at our Visiting us website for directions to the various campuses, car parking information and detailed campus maps. 

If you still are unsure of where to go on your interview day, please give us a call on 01392 723413 and we will be pleased to help.

Right to work

It is essential that you bring to the interview the original version plus a photocopy (if possible in colour) of one of your Right to Work documents, which will be used as proof of your right to work in the UK. You must give this to a member of the interview panel or another relevant person at your interview, even if it is not asked for.

Failure to provide evidence of your Right to Work documents may result in a delay to your start date should you be successful as you will not be able to start work without us seeing the original documents. We will only keep documents for the successful applicant(s), all other documents will be destroyed.

Please see our Right to Work website for more information.


If particular qualification(s) are stated in the person specification, then please also bring with you evidence of the original versions and a photocopy, i.e. PhD, degree certificate, transcript.


Please book your accommodation directly then reclaim as per the above interview expenses process.


In Exeter we recommend the following hotels. Quote “University of Exeter” to receive the corporate rate (Premier Inn do not offer a corporate rate though prices are competitive). 


In Cornwall we recommend the following hotels. Please quote ‘Falmouth Exeter Plus’ to get preferential rates. 



Special access, assistance or adjustment

If you have any special needs or require any assistance with access or reasonable adjustments to be made during the entire interview process, please contact your Recruitment Administrator directly. They will be only to happy to advise what adaptations or alternatives we can offer you, to accommodate your needs.

Transport companies and assistance (travelling by car) (travelling by rail)
Apple Taxis: 01392 66 66 66