Film and photoshoot checklist
Great content starts with great planning. This checklist brings together the key steps for delivering photo and film shoots that run smoothly, stay on-brand, and produce engaging, high-quality results.
Think of this as a guide rather than a rulebook. These steps are designed to support smooth, effective shoots — use what’s most relevant to your project to achieve the best results.
- Conduct a location recce (lighting, sound, access, power)
- Confirm permissions, permits & building access
- Complete risk assessment (off-campus or standard template)
- Check accessibility needs for all participants
- Plan weather contingency (for outdoor shoots)
- Assess noise risks and mitigation options
- Book parking/loading access if required
- Check equipment (cameras, audio, lighting)
- Bring spare batteries, cards & chargers
- Prepare props and materials
- Confirm equipment responsibility (collection/return)
- Test all kit in advance
- Create a clear written brief (objectives, audience, shot list, timeline)
- Share participant guidance (what to wear, what to expect)
- Prepare scripts/interview questions
- Confirm content usage and expectations
- Align with brand guidelines (visual style, clothing, backgrounds)
- Plan formats needed (social, vertical, BTS, etc.)
- Decide on photo vs video resource needs
- Secure signed consent forms (bring spares)
- Ensure diverse and inclusive representation
- Brief participants on additional content capture (if applicable)
- Assign shoot lead + backup contact
- Hold a pre-shoot briefing meeting
- Share schedule, roles & key contacts
- Set up group comms (e.g. WhatsApp if needed)
- Allow setup time (especially for filming/interviews)
- Display filming/photography signage clearly
- Check health & safety risks (cables, surfaces, environment)
- Ensure consent coverage for anyone in frame
- Capture key shots + checklist items
- Monitor backgrounds & branding
- Manage public presence & privacy
- Support natural, authentic content
- Keep to schedule and timings
- Capture b-roll alongside interviews
- Send reminders (24–48 hrs prior)
- Have backup participants where possible
- Allow sufficient time per interview (45–60 mins)
- Prepare contingency plans for no-shows
- Upload assets to approved storage (correct naming/metadata)
- Share content with relevant teams
- Send thank-you messages to participants
- Hold a post-shoot review (what worked / improvements)