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Open Research Exeter (ORE) policies

Open Research Exeter (ORE) is the University of Exeter’s online repository for storing and providing access to research outputs. It provides a showcase for the University’s research activity, increasing visibility by making publications available as open access and enabling compliance with research funders and REF 2021 open access requirements.

The majority of ORE content is open access. However, while access to some items may be restricted or under temporary embargo, the metadata record describing the item will remain publicly available.

Some older ORE content was deposited on the understanding that it would not be re-used for commercial purposes. Where content can be used for any purpose it will include a clear rights statement or a Creative Commons licence. Users are expected to adhere to the terms of any accompanying statement or licence.

ORE content including metadata (the bibliographic record) can generally be:

  • Used for personal research or study, educational or not-for-profit purposes without prior permission or charge.
  • Reproduced, displayed or performed, given to third parties, and stored in a database in any format or medium for not-for-profit purposes, provided:
    • The authors, title, and full bibliographic details are cited.
    • A link to the item record (metadata) is provided.
    • Any copyright or rights statement attached to the item is clearly stated.

Unless clearly marked as fully open (eg, CC BY) content cannot be used commercially in any format or medium without formal permission of the copyright holders.

Mention of ORE is appreciated but not mandatory.

ORE can hold any type of research content. Submissions to ORE include but are not limited to: journal articles, conference papers, working papers, reports, reviews, book chapters, monographs, datasets, code, multimedia, audio-visual materials.

Content may be submitted to ORE via Symplectic only by members of the University of Exeter or their delegated agents.

Items can be deposited at any time but will not be made publicly visible until any publishers' embargo period has expired.

Content reviewers examine submitted items for compliance with funder and publisher policy, accuracy and quality of metadata, and data integrity.

The validity, authenticity, and legality of the content of submissions are the sole responsibility of the author(s).

Any copyright violations are entirely the responsibility of the author(s).

If the ORE team receives proof of copyright violation the relevant item will be removed immediately as outlined in the ORE takedown policy.

Items submitted to ORE will be retained indefinitely. ORE content is securely held on University of Exeter servers and regularly backed up according to current best practice.

The ORE team will try to ensure continued readability and accessibility of content:

  • Items may be migrated to new file formats where feasible.
  • It may not be possible to guarantee the readability of some file formats, particularly proprietary file types.

Content will not normally be removed from ORE unless specifically requested. See our takedown policy below.

Updated versions of content may be deposited. Links between earlier and later versions will be maintained with the most recent version clearly identified. The original bit stream is retained for all items in addition to any upgraded formats.

The University of Exeter makes every reasonable effort to ensure ORE content complies with UK law. However, if you feel certain content in some way infringes UK law or rights, the University of Exeter Library will, upon notification, review the legal status of the relevant material and remove it if the complaint is found to be valid.

Valid grounds for the removal of content from ORE include:

  • Violation of intellectual property rights, including copyright.
  • Breach of moral or other rights protected by law (for example, derogatory treatment of work, libel, data protection, privacy).
  • Ethical issues including plagiarism, falsified research, failure to adhere to ethical guidelines.

To register a complaint, contact Open Research including the following information:

  • Your contact details.
  • Details of the item (title, author, URL, etc).
  • A description of the grounds for the complaint including any evidence or proof.

On receipt of the complaint, the ORE Manager will:

  • Acknowledge that the complaint has been received.
  • Make an initial assessment of the validity of the complaint.
  • Temporarily remove the item from public view if further investigation is required.

Following the initial assessment, if a complaint is judged to be invalid, no further action will be taken and the complainant will be informed of this decision.

Valid complaints will be investigated by the ORE Manager, and if necessary, the University’s Legal Services Office. This may take some time depending on the nature of the complaint. All attempts will be made to resolve the issue swiftly and to the satisfaction of both the complainant and the author.

If, as a result of investigation, the item concerned is deemed to have infringed an aspect of UK law, it will be permanently withdrawn from ORE. A historical metadata record of the withdrawn item accompanied by a notice detailing reasons for withdrawal will remain in ORE but will not be accessible by the public.

Withdrawn items are not deleted but are removed from public view. Withdrawn items' identifiers/URLs are retained indefinitely and URLs will continue to point to the item record in order to avoid broken links and to retain item histories.

Why is a licence required?
Open Research Exeter (“ORE”), on behalf of the University of Exeter (“the University”), supports the long-term preservation of research outputs produced by staff and students of the University of Exeter.

In order for the University, via ORE, to reproduce, re-format, and disseminate your submission worldwide, your agreement to the following terms is necessary. Please take a moment to read the terms of this licence in respect of your submission, being material that you submit to ORE including but not limited to a journal article, dataset, thesis, and/or corresponding metadata. By depositing your submission and ticking the box at the end of this licence, you agree to the terms of the licence.

Licence terms
You, as the author(s) or copyright owner, grant to the University the non-exclusive royalty-free irrevocable right to store, reproduce, re-format, preserve and/or disseminate your submission (including the abstract) worldwide in print and electronic format and in any medium.

You also understand and agree that:

  • The University may, without changing the content, migrate the submission to any medium or format for the purpose of distribution, storage and preservation. You also agree that the University may keep more than one copy of this submission for purposes of security, back-up and preservation.
  • The University will make the metadata in respect of your submission openly available without restriction under Creative Commons licence CC 0 – this means that you waive any interests in any metadata that you create in respect of your submission, and place them in the public domain, so that others may freely build upon, enhance and reuse the metadata for any purposes without restriction under copyright or database law.
  • Except for metadata and embargoed items within your submission, the University may communicate, make available, publish, distribute and make your submission available to third party end users in accordance with the University’s Open Access Research and Research Data Management Policy, either under the terms of an end-user licence you have chosen at the time of the deposit, or if you have not chosen a licence, under a Creative Commons CC BY licence.

In respect of the content of your submission, you warrant and represent that:

  • The submission is your original work, and that you have the right to grant the rights contained in this licence;
  • Your submission does not, to the best of your knowledge, infringe the copyright or other proprietary rights (such as confidential information) of a third party;
  • If the submission contains such third party material, you have obtained the unrestricted permission of the owner to grant the University the rights required by this licence, and that such third-party owned material is clearly identified and acknowledged within the text or content of your submission;
  • Your submission does not contain anything which is obscene, libellous, defamatory, harassing, offensive or malicious;
  • Where relevant, your submission does not and could not enable the identification of a living individual who has participated in the research project described in your submission and that you have obtained all required ethical consents and governance approvals;
  • If the submission is based upon work that has been sponsored or supported in any way by an individual, company or any other organisation other than the University, you represent that you have fulfilled any right of review or other contractual obligations that have been agreed with such individual, company or organisation.

You confirm that you have checked your submission prior to deposit for ethical, legal, and intellectual property right compliance.

The University will clearly identify you by name as the author(s) or owner(s) of the submission, and will not make any alteration, other than as allowed by this licence, to your submission.

A person who is not the author/copyright owner but who has been given authorisation by the author/copyright owner may on his/her behalf deposit your submission in ORE. Before the proxy depositor deposits your submission to ORE, you, as author/copyright owner should confirm that your submission complies with these licence terms because you remain responsible for complying with them.

The University accepts no responsibility for mistakes, omissions, or alleged or actual third party infringements contained in a submission, and is under no obligation to take any legal action. While every care will be taken to preserve the submission for the long term, the University is not liable to you for loss or damage to the submission or any other data while it is stored in ORE, or any repository to which the submission is subsequently migrated.

You understand the University may remove your submission without notice for professional, legal or administrative reasons. This licence is governed by, and construed in accordance with, English Law and the exclusive jurisdiction of the English courts as regards any claim or matter arising in relation to it.