Purchase of Additional Leave FAQs

The University recognises that some employees may wish to increase their annual leave entitlement for personal reasons such as special occasion or an extended overseas holiday or to take additional holiday during school holidays for childcare.  The Policy will allow staff to spread the cost over a full year.

During the initial two year period, the Policy covers all staff in the Professional Services job family, regardless of grade or length of service.

The Policy is being offered on a trial period for the annual leave years 2018 and 2019. A review will take place towards the end of the trial period to assess whether the Policy will be made available permanently and opened up to all job families.

No, but it would be helpful to indicate to your manager when you make the application of when you are likely to want to take the additional leave. 

No, once your application has been approved you cannot sell the additional leave back again.

To purchase up to 2 weeks (73 hours) additional leave in 2018 you must apply by 30th November 2017 or by 31st May 2018 to purchase up to 1 weeks (36.5 hours) leave during the remainder of the 2018 leave year. 

You can purchase up to 1 - 2 weeks pro rata.  This will be converted into hours when approved and added to the Trent annual leave system.

No.  You are not required to take all the additional leave in one block, but it would be helpful to inform your manager when you apply as to how and when you wish to take the leave.

Your salary (including any allowances) will be reduced by an amount equivalent to the number of hours being taken; 7.3 hours being considered to be 1/260th of a year for full time staff. This cost will then be spread out over the whole year (or 6 months depending on the request). For part time staff this will be pro rata.

You will pay Tax and National Insurance on the reduced pay.

If you are in USS or ERSS, then you will be given the opportunity to pay employee contributions for the period of additional leave.  If you have an NHS pension, then additional leave is not pensionable, so pensionable service will be lost for the period of additional leave and pension contributions will be reduced in line with the reduction in salary.  AVC's can be used to top up pension contributions. You must make this decision at the time that you submit your application.

Possibly, if your salary falls below the Lower Earnings Limit for National Insurance your entitlement to state benefits (such as state pension, statutory maternity pay etc.) may be affected.

This will depend on the circumstances and will be dealt with on a case by case basis.  If the circumstances change before the repayments have begun, the leave could be cancelled. When the repayments have begun and where you cannot take the leave on the dates that you indicated to your manager, it may be possible to change the dates of the additional leave.  Any leave must be approved by your manager.  It must be noted, however, that the purchased leave cannot be sold back to the University.

Your reduced monthly salary will continue for the previously agreed period (ie 12 months or 6 months) whether you are at work or off sick.

Potentially, yes.  Your maternity or adoption pay is calculated on the basis of your average earnings over a two month period, ending 15 weeks before your due date or date of placement.  If your salary is reduced during this period as a result of purchasing additional leave, it will have an impact on your average earnings and therefore, on how much maternity or adoption pay you are entitled to.

The effect will vary on an individual basis depending on the timings of your reduced salary in relation to the two month average earnings period referred to above.  You are therefore advised to speak to your People Services contact as soon as you know you are pregnant or will be adopting a child as it may be beneficial to reduce or increase the number of payments for your additional leave or to take the time as unpaid leave instead.

Any additional leave purchased must be paid for before you start a career break.  If you have any outstanding payments, they will be taken from your final month's salary before your career break starts.

No, you must use your additional annual leave in the leave year you have applied for.  If you do not use your additional leave for any reason and you fail to take it within the approved leave year, then you may lose the leave.

Your manager should inform you of the reasons why your request has been turned down.  There is no right of appeal.

No, the University reserves the right to withdraw or amend the Policy at any time.

You will be required to pay back any holiday that you have not yet paid for through the monthly reduction to your salary.  Any amounts owed will be deducted from your final salary.

As long as your contract is current for the total duration of the annual leave year in which you are applying, you may make an application to purchase additional annual leave.

Reductions to your salary will be calculated on the salary that you are earning in either January or June depending on when you are applying.  This amount will not change during the year regardless of whether your salary reduces or increases.