The form will be available online via MyPGR.  At the end of January, on the date specified above, you will receive an email with an individualised link to the report form.  If you cannot find the email, please check your spam folder before letting us know.  You should also be able to access your AMR report in MyPGR. Please see the Student MyPGR AMR Guide for more detailed guidance.   

Your responses are entirely confidential and your responses will not be shared with your supervisors.  

Your responses and your supervisors’ responses will be discussed by the Departmental AMR Committee.  AMR Committees are fully objective and confidential and will therefore not include staff who are involved in your supervision. Normally, the Committee is comprised of the PGR Director (DDPGR) for your department, the Faculty Director of Postgraduate Research Students (FDPGR), and the PGR Support Officer/Manager for your Department. If your supervisor is a member of the Departmental AMR Committee, we will ensure that they do not see your form - your forms will be reviewed by a different Committee. 

If the AMR panel decides that any action is needed based on your and your supervisors’ feedback, the appropriate action will be discussed and taken as required.  We will aim to share the outcome and any follow-up with you no later than May.  

No action is taken until the AMR closure date (detailed in the page above), after which, PGR support will compile and read every report from students and supervisors. The AMR Committee meetings will take place 4-6 weeks after the AMR Closure date, depending on panel availability and the number of students in each department. There will be a minimum of 3 reports per student, and some departments have 2-300 students, so it will take a while for the Committee to read through and make preliminary decisions for each student.

Some of the AMR Committee metings will take place at different times depending on Committee availability, so colleagues in different departments may receive outcomes at slightly different times. 

We aim to send out the majority of AMR responses (via MyPGR) as soon as possible and no later than May.  

AMR is not intended to address urgent concerns or support needs.  Should you have any urgent concerns or need urgent support please contact the relevant PGR Support team or the PGR Education Welfare Advisor. 

For urgent welfare support/emergencies please see the Wellbeing Services’ ‘Urgent Support’ webpage.   

It is not possible to make decisions about AMR if there is information missing from the reports. The most common reasons that the outcome will be held are:

• Supervisor(s) have not submitted the report
• Something in a report from the student or supervisors may have caused a concern about progress or wellbeing which needs following up
• DDPGRs wish to meet with supervisors for clarification about something in the report

The form will be available online via MyPGR.  At the end of January, on the date specified above, you will receive an email with an individualised link to the report form.  If you cannot find the email, please check your spam folder before letting us know.  You should also be able to access your AMR report in MyPGR. Please see the  MyPGR Supervisor Guide for more detailed guidance.

You will be asked several questions relating to each student’s progress in their studies. We want you to answer the survey independently (ie without discussion with anyone else), giving open and honest answers about each student under your supervision.  It is important to document any issues that a student is having that may affect their ability to complete by their deadline.  Recommendations for further action to be taken should be stated explicitly. If you have had little contact with your student, please indicate that.   

AMR is not designed to address urgent issues, so if there is anything that is currently affecting your student's progress, it is important to report those issues to the relevant PGR Support team or the PGR Education Welfare Advisor as soon as possible so timely action may be taken. 

Please be assured that the reports that you complete are confidential, with the exception of Q7 for lead supervisors*. The student student and co-supervisor/s will not have access to the reports that you submit.  Similarly, your students’ and co-supervisors’ responses will not be shared with you.    

*Question 7 for lead supervisors asks the lead supervisor to write a short statement of positive feedback to be shared with their student, when they have confirmed that the student is progressing well. This statement will be shared with the student in the outcome email. This is the only part of the form which be shared with students.

Should you find any anomalies or have any concerns regarding confidentiality while completing the online form, please take screenshots and report them to us the relevant PGR Support team as a matter of urgency, detailing every step you took to get there.  The IT team can then take emergency action if needed in order to resolve any issues.  

When you start to complete the AMR form you will be asked to check if your student’s details are correct. Should you see any errors, you will have the option to select the ‘My Details are Incorrect’ button and to input the issues.  An email will then be sent automatically to the correct PGR Support team.  You can also contact your PGR Support team directly. 

Please note that if your student is following an MPhil/PhD programme and has not yet upgraded to PhD, the maximum programme duration will show as three years (pro-rata for part time).  When the student successfully passes upgrade, this will automatically update to show the full length of the programme.