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Attendance and Engagement
An important condition of your Student/Tier 4 visa is that you fulfil the academic requirements of your programme, and maintain satisfactory attendance and engagement. This requirement is also laid out in the University regulations and this Attendance and Engagement policy document.
UK Visas & Immigration (UKVI) require the University to ensure that all Student/Tier 4 visa holders are attending and engaging satisfactorily with their programmes. Poor attendance or failure to engage with your programme could lead to you being withdrawn from the University and your visa being curtailed.
We understand that health or personal problems can sometimes have an impact on how you engage with your programme. If you feel your studies are impacted by personal, health or wellbeing difficulties, contact the Education Welfare Team for your Info Point here. The team will provide confidential advice and support.
Check the information relevant to your level of study below to find out how we monitor your attendance and engagement.
You will always receive emails notifying you if your attendance or engagement is below what it should be. If you receive one of these emails is it is important that you read the information in it carefully and follow the advice given in the email. This will include sources of advice and support for you to access if you are experiencing any difficulties which are affecting your ability to attend regularly. If you do have any ongoing health or personal problems which are impacting upon your studies it is important that you make the University aware of these so that you can be offered appropriate support.
Monitoring Attendance and Engagement
The way in which your attendance and engagement is monitored will differ depending on your level of study:
We collect data on use of online learning materials and sessions, and also through submission of assessments and exams. Due to a recent change in Home Office guidance, during 2022/23 you will also be required to attend an in person check in two times per month during term time, known as Student Visa Check In. You will receive emails telling you how and where to do this.
You will not need to check in if you are:
• a PhD student
• on a work placement or study abroad (including BMBS placements from year 3 and after)
• a Masters student writing your dissertation
There will of course be times when you have to miss a teaching event due to, for example, illness. If you are going to be absent you should make sure that you report this through the absence reporting function in iExeter (under the Teaching & Learning Tools tile).
As the University continues to act as Student/Tier 4 sponsor during periods of study abroad or industrial placement we are also required to continue monitoring your attendance during this time. Please make sure you maintain good attendance while you are studying overseas or are on industrial placement, and also respond to emails from your placement coordinator.
Attendance of postgraduate research students is monitored through the monthly supervisor contacts in MyPGR. Please make sure that you submit these each month as soon as possible after the meeting with your supervisor has occurred.