If you would like to read feedback from other SCP employers, take a look at our case studies.

An SCP intern will bring an injection of enthusiasm; provide existing team members with the chance to be involved with training and supervision; and help staff to better understand the student audience.

Student Campus Partnership (SCP)

The Student Campus Partnerships offers students a fantastic opportunity to develop their employability skills in a supportive environment and provides the University with capable employees.

An SCP intern will bring an injection of enthusiasm; provide existing team members with the chance to be involved with training and supervision; and help staff to better understand the student audience.

Internships can start anytime throughout the year. Students undertaking an internship can work a maximum of 15 hours per week during term time and 36.5 hours during vacations, with a minimum placement of 36.5 hours in total. Students can work for the University for a maximum of 23 months.

(If you are a current student please see our student page).

  1. Employer completes Internship Vacancy Form
  2. Internships Team will liaise with employer and aim to place the SCP to advert within 2 days.
  3. The vacancy is advertised for 2 weeks
  4. Interns apply using our standard ‘Internship Application Form’ sending to internships@exeter.ac.uk
  5. We communicate with applicants before the closing date to advise if they need to improve their application form
  6. The next working day following the closing date, the Internships Team will send via email, the applications and guidance on the next steps
  7. Employer can send rejection emails to those not called to interview, or ask the Internships Team to do this.
  8. Employer needs to shortlist and call selected candidates to interview asap (remembering to use the SCP Recruitment - Right to Work Process
  9. Employer conduct interviews
  10. Employer offers SCP role to successful candidate.
  11. Employer rejects the unsuccessful candidates.
  12. Once job offer has been accepted, employer completes the SCP Appointment Form and return to internships@exeter.ac.uk.
  13. Employer sends the scanned version of the signed and dated photocopies of the right to work documentation to e-claims@exeter.ac.uk
  14. The Internships Team will send the employer an Internship Agreement and further guidance, includes setting up eclaims, IT and staff card etc.
  15. The Internships Team will send the intern a congratulations email and guidance.
  16. The Internships Team will send up to 5 follow up intern emails, including a request for a MCZ internship feedback form in the last email
  17. The Internships Team will send up to 5 follow up employer emails, including a request for a MCZ internship feedback form in the last email
  18. The Internships Team will create an Internships Case Study and upload it here: http://blogs.exeter.ac.uk/internships

Student status

Applicants must be a current University of Exeter student when applying for an SCP position and have student status for the duration of the internship. 

  • Undergraduate (UG) student status will expire one month after the end of your course. 
  • Postgraduate (PG) student status will expire 6 weeks after the end of your course.
  • For both UGs and PGs if their graduation ceremony occurs before this period is over, their student status will cease.

Right to work

All students are required to provide the University with the Right to Work evidence, at interview and later to HR if appointed.

If the student you select is already registered on the eClaims system you will still need to see their Right To Work evidence to interview and may have to present it again to HR, if it has been 6 months since they last presented it. 

For more information about Right to Work please see the eClaims webpages. 

International, EU and EEA students

  • Must have right to work in the UK and provide visa status and explanation on their application form. When called to interview the student should be asked to bring evidence of their right to work status.
  • EU/EEA students, are not eligible for funding as a migrant worker under Student Finance Regulations if you are solely employed on this scheme. 
  • To work in the UK SCPs will need a National Insurance number. For more information on how to obtain one please go to: www.exeter.ac.uk/careers/parttimejobs/international/

Post Graduate and GTA students

  • Full-time PG students should not normally exceed 6 hours per week and in all cases must not exceed 180 hours per year averaged over the course of the academic year.
  • Part-time PG students can work the maximum 15 hrs per week during term time and more during vacation, but no more than 814 hours per year.
  • All PG students working as Graduate Teaching Assistants (GTA) cannot work in total (GTA and SCP work) more than 180 hours per year.

 Placing your job to advert

To discuss your vacancy please contact Jo McCreedie, Employer Liaison Officer on 01392 722617 or j.mccreedie@exeter.ac.uk

The next step is to complete the Internship Vacancy Form and send your completed  to j.mccreedie@exeter.ac.uk, copying in internships@exeter.ac.uk. We will review your vacancy and place it to advert within 2 working days.

You do not need to have ESR1 approval for your vacancy, but you will need to know the costcode from which you are paying the management fee and salary from, to enter on the vacancy form, by submission. 

 Promotion of your vacancy

We will then advertise and promote your SCP vacancy by using:

  • 'My Career Zone'- our careers portal
  • targeted emails to graduates by career sector; occupation; and discipline
  • social media- Career Zone; Internships: LinkedIn, Facebook and Twitter
  • jobs bulletin sent weekly to hundreds of students
  • relevant Societies to add to social media
  • Employability Officers in the Colleges to add to social media and newsletters
  • People of influence e.g. academics 
  • targetting students who have applied for similar roles
  • 'What's On' weekly employability email to all students
  • events e.g. Fairs

 

Applications

  • Applications will be made using the Internship Application Form and sent to internships@exeter.ac.uk
  • On average you can expect to receive between 5-20 applications.
  • We check all applications meet the SCP scheme eligibility criteria and highlight any issues i.e. disability; right to work; and restrictions on working hours
  • We send all the applications by email the following working day after the closing date.

Shortlisting

  • The employer shortlists the applications. You may wish to use  the University's Shortlisting Scoring Grid
  • The University of Exeter is an equal opportunity employer which is 'Disability Confident'; as such, as an institution and as a scheme, we have committed to interview all disabled applicants who meet the minimum criteria for a job vacancy and to consider them on their abilities. Applicants are advised to disclose whether they have a disability in their Internship Application Form and it is the responsibility of the recruiting manager to ensure that any disabled applicant who meets the minimum essential criteria is offered an interview.
  • The employer invites the shortlisted candidates to interview as soon as possible. We tell students to expect to hear if they have been shortlisted 5 days before the scheduled interview date. We recommend you call candidates to book an interview time and date and follow this up with a confirmation email. You may wish to use this Invitation to interview email.
  • For the candidates you do not wish to call to interview we ask you let them know as soon as possible by email. You may wish to use this not called to interview email. Alternatively the Internship Team can do this for you, if you send us the names of the rejected candidates.
  • Please remember the University as the employer requires recruiting managers to ensure candidates coming to interview are invited to bring along their Right to Work evidence.           

Call to Interview 

  • As the employer, we ask you arrange the interviews. We recommend you call 5-6 students (if you can).
  • You can reject unsuccessful candidates by phone by sending a Not called to interview email, or you can ask the Internships Team to do this for you, if you email the names of the rejected candidates to internships@exeter.ac.uk

Conducting the interview

  • Assess each candidate against the selection criteria published in the Internship Vacancy Form. You may wish to use the Interview Scoring Grid for this purpose.
  • You may wish to use these Interview Questions or these Strengths based interview questions.
  • You may also wish to conduct a short test e.g. manipulating data in a spreadsheet or writing a short communciation with a client.
  • We ask that you respond to candidates who have not been successful at interview and be willing to provide constructive feedback if requested by them. If this is not possible you may wish to use our standard email unsuccessful after interview.
  • Please check all interviewees' right to work (see below)

Right to work

  • All students are required to provide the University with the Right to Work evidence, at interview and later to HR if appointed.
  • If a student is already registered on the eClaims system they will still need to bring your Right To Work evidence to interview and may have to present it again to HR, if it has been 6 months since they last presented it. 
  • For more information about Right to Work please see the eClaims webpages. 

Informing interviewees the outcome of their interview

  • At the end of the interview please let the interviewees know when you will be in touch to let them know the outcome of the interview. We require this to take place within 3 days of the interview and that you make all efforts to speak to the candidates.
  • When you contact the successful candidate to offer them the job, please ask them to confirm they would like to accept the job and agree a start date. 
  • For the unsuccessful candidate we ask that you offer feedback. Inexperienced students really benefit from learning what they did well on in interview and what and how they could improve. If you thought they were appointable (just not the top candidate), please let them know! 

Once you have selected your Intern, you will then inform Employment Services who you have appointed. Please fill in the SCP appointment formSCP Appointment Form and return to us. We will issue an Internship Agreement, which also acts as the Contract of Employment.

 

We ask all interns are given a induction. You can use the Internship Induction Checklist

Interns do not need to undertake the University mandatory training, but are permitted to apply for University training with the consent of their line manager. Places on staff training may be available to students, subject to other staff demand and the approval of the Learning and Development team. As your intern will not have a full Trent account, they can view the list of training at www.exeter.ac.uk/staff/development/courses/listing/.

To book training for your intern please email Jo McCreedie (j.mccreedie@exeter.ac.uk) with the details and she will forward them to Learning and Development.

If you deem the training as essential to the role, we would expect you or your college to pay for the SCPs time. However, if the SCP wanted to undertake training and it was not essential to the role, but was viewed by you as developmental, they could choose to do this in their own time and unpaid. 

Additionally, we ask employers to set clear objectives, and review and evaluate progress with your intern. You have the option to use our Internship Performance Development Review paperwork, or use your current internal performance indicators.

Jo McCreedie will be available to meet with Interns to discuss placement issues and provide assistance with employability issues for the future. Should you have any concerns regarding your Intern or their performance that you wish to discuss Jo can be available to assist.

We are also able to offer advice regarding the disciplinary and grievance procedures: Disciplinary and Grievance Procedures for Student Campus Partnership.

We also ask that the intern meets with their line manager regularly. Previous interns have suggested daily meetings in the first week, then once every 2 weeks after this.

The University has a two tier pay structure for SCPs, depending on the levels of duties and responsibilities of the role of project:

  • Tier 1: £9.81 per hour (inclusive of holiday pay). Linked to B.3 on Univeristy Pay Scale.
  • Tier 2: £9.83 per hour (inclusive of holiday pay). Linked ot C.6 on University Pay Scale.

Click Tasks by Tier for a list of typical tasks for each tier.

As an employer, on costs of 13.8% will be incurred if the total salary claimed at any one time exceeds £672.

Management fees

A fee of £100 per internship is charged, which covers:

  • Advertising and promotion of vacancy- includes advising on job details and person specification, advertising your role in a variety of places, and appropriate timescale;
  • Managing the application process - includes handling general enquiries and applications;
  • Contract/Agreement supportincludes providing internship agreements, and general guidance on the eclaims process for SCPs
  • Support and guidance – For interns and employers on placement and employability issues.

Extension fees

Extending an existing contract carries a charge of £25.

SCPs will be paid through the eclaims system managed by HR.  Further guidance will be provided on appointment.

SCPs are restricted to working a maximum of 15 hours per week during term time and full-time during the vacation periods (6 hours/week for full-time postgraduates until they have submitted). SCPs are therefore not eligible for the University's pension scheme. To join, an employee must be:

  • Over 22 years of age
  • Earning at least £787.00 per month, every month over a 3 month period.

 

If your intern is leaving, here are a few actions to undertake to end their internship: Actions to be taken if your intern leaves

In addition: if your intern has had access to My Career Zone as a administrator, please notify Geraint Hughes on G.Hughes@exeter.ac.uk

We really appreciate your feedback on the internship. Please complete and return this Case Study Form, with a picture of your intern in the workplace. We would like to use these Case Studies for marketing purposes, please contact us if you would prefer for your case study not to be used in our marketing material. 

We ask that you please complete the Internship Evaluation (Employer) Form and also encourage your intern to complete the Internship Evaluation (Intern) Form.

Contact

Our Employment Services team would welcome a discussion on your internship opportunity. Please contact:

Jo McCreedie
Employer Liaison Officer (Streatham Campus, Exeter)
Tel: 01392 722617
Email: J.McCreedie@exeter.ac.uk

Josie Turner
Employment Services Officer (Penryn Campus, Cornwall) 
Tel: 01326 255756, 
Email: j.turner@exeter.ac.uk