‌‌‌‌‌‌‌‌‌‌‌‌‌‌‌Internships web banner

Student Campus Partnership (SCP)

The University's policy is that all new SCP requests need approval before we can start adverting them. The temporary recruitment (applies to SCPs) approval process is:

  1. Seek written permission form your College Pro Vice Chancellor, Director of College Operations or Department Director and email it separately to e-claims@exeter.ac.uk.
  2. Complete the TR2‌- Request for Temporary resourcing form stating your wish to recruit through the SCP scheme, so under ‘name of worker’ enter ‘yet to be recruited’.  
  3. Once the eclaims team has approved your job role (and set it up on the eclaims system) you will receive an alert from them. Then please send your completed Internship Vacancy Form to us at internships@exeter.ac.uk and we will begin the SCP recruitment process.

The Student Campus Partnership scheme provides the university with capable temporary employees and offers students a fantastic opportunity to develop their employability skills in a supportive environment. An SCP intern will bring an injection of enthusiasm; provide existing team members with the chance to be involved with training and supervision; and help staff to better understand the student audience. Internships can start anytime throughout the year. Undergraduate Students undertaking an internship can work a maximum of 15 hours per week during term time and 36.5 hours during vacations, with a minimum placement of 36.5 hours in total. Students can work for the university for a maximum of 23 months

"All the interviewed candidates were appointable and three were almost impossible to choose between; the hardest recruitment decision I’ve had to make. I am always impressed with the calibre of the applicants.   

                                                                 Dr. Emma Jeanes, Senior Lecturer in Organisation Studies, The Business School

(If you are a current student please see our student page).

The benefits to academics of recruiting student interns through the Student Campus Partnership (SCP) scheme are:

  • We advise on the content for your job adverts to ensure they will be attractive to potential applicants and the role meets the University’s recruitment polices, including meeting Equality Act requirements and University set salary rates and ask employers to populate our Internship Vacancy Form.
  • We advertise the role in an open and fair way and promote your internships in at least 32 ways, including targeted marketing to specific disciplines.
  • We ask applicants to apply in the same way using our Internship Application Form so you are presented with applications that are easier to compare.
  • When sending you the applications we highlight issues that apply to certain applicants e.g. Students who have a disability so we need to be interviewed if they meet the essential criteria; undergraduate and postgraduate permitted working hours and available dates.
  • We provide a lot of detailed information and advice on how to shortlist; conduct the interviews and appoint your Intern.
  • We issue Internship Agreements, which cover all University requirements (including insurance) and provide detailed guidance on how to set up you intern (including eclaims) and making the most of them whilst you employ them.
  1. ‌‌As the university is currently in a recruitment freeze, all new SCP requests need to be made by completing the TR2‌- Request for Temporary resourcing form and attaching an email approval from your College Pro Vice Chancellor or Director of College Operations or if you are outside of the colleges this needs to be your Department Director. Once submitted the Temporary Staff Bank will send over your request and the Internships Team can then help you recruit as normal from that point onwards. 
  2. Employer completes the Internship Vacancy Form
  3. Internships Team will liaise with employer and aim to place the SCP to advert within 2 days.
  4. The vacancy is usually advertised for a minimum of 2 weeks. However given the current climate and the number of applications we are currently receiving for some roles we may need to consider a shorter time-frame and we will advise accordingly where we think this is necessary.
  5. Interns apply using our standard Internship Application Form‌ sending to internships@exeter.ac.uk
  6. Where time permits we communicate with applicants before the closing date to advise if they need to improve their application form.
  7. The next working day following the closing date, the Internships Team will send via email, the applications and guidance on the next steps.
  8. Employer can send rejection emails to those not called to interview, or ask the Internships Team to do this.
  9. Employer needs to shortlist and call selected candidates to interview asap (remembering to ask for Right to Work (RTW) Evidence).
  10. Employer conduct interviews. You may wish to use our Guidance for interviews via video call.
  11. Employer offers SCP role to successful candidate.
  12. Employer rejects unsuccessful interviewees, offering feedback. 
  13. Once job offer has been accepted, employer completes the SCP Appointment Form and return to internships@exeter.ac.uk.
  14. Employer sends the scanned version of the signed and dated photocopies of the right to work documentation to e-claims@exeter.ac.uk.
  15. The Internships Team will send the employer an Internship Agreement and further guidance, includes setting up eclaims, IT and staff card etc.
  16. The Internships Team will send the intern a congratulations email and guidance.
  17. The Internships Team will send you and your intern  follow up intern emails to check on progress and offer support. 
  18. At the end we will seek feedback and where possible create an Internship Case Study and upload it here: http://blogs.exeter.ac.uk/internships.

Summary of SCP Scheme Eligibility

  • Applicants must have current student status or proof of an acceptance on a degree at Exeter.
  • Applicants must be a University of Exeter student for the full duration of the internship.
  • The University of Exeter is committed to developing an environment which promotes equality of opportunity, values diversity and inclusivity. 
  • The University of Exeter is a Disability Confident Employer, committed attracting and recruiting people with disabilities, and retaining and supporting staff with disabilities. If an applicant declares a disability and meets all the essential criteria, they will be invited to interview. 
  • We welcome applications from all eligible students and in particular those from the following underrepresented groups. Selection and recruitment itself will be entirely on merit alone unless there are multiple applicants demonstrating equal merit. In this clear circumstance, preference would be shown to applicants from under-represented groups. This is in line with lawful positive action measures under sections 158 and 159 of the Equality Act 2010.
  • All applicants are required to provide the university with the Right to Work in the UK evidence, before or at the interview and have this documentation verified by the university, if appointed.
  • All interns need to reside in the UK whilst undertaking this role.
  • Undergraduate students can work a maximum of 15hrs per week in term-term or full-time hours in vacation.
  • Full time Postgraduate students can work a maximum of 6hrs a week and no more than 180hrs a year, this includes those working already working as Postgraduate Teaching Assistants (PTA).
  • For further details on the Scheme eligibility, please see below.

Student status explained

  • When applying for an SCP position the applicant must either have:
    • current student status or
    • proof of acceptance of an offer of an undergraduate or postgraduate course at Exeter to begin by the start of the SCP internship.
  • To undertake an SCP internship, the applicant must be a current University of Exeter student for the full duration of the internship.
  • If the applicant is an undergraduate (UG) student their student status will expire one month after the end of their course. 
  • If the applicant is a postgraduate (PG) student their student status will expire 6 weeks after the end of their course.
  • PG students have restricted hours if work in accordance to the Employment of Postgraduate students- Code of Good Practice.
  • For both UGs and PGs if their graduation ceremony occurs before this period is over they will automatically assume graduate status.
  • If the applicant is an interrupted student, they will not have current student status and are therefore ineligible to apply for or continue with an SCP internship.
  • If the student status ends early the SCP internship will also need to end early.
  • If the student is on a part or full-time year in industry placement, they will have the choice to work as a part-time SCP intern too, although we would recommend they do not work more than full-time hours. The only exception to this rule would be if they are undertaking their year in industry placement at the University of Exeter, then they would only be permitted to work a maximum of 36.5 hours a week. 

Right to Work explained

  • All students are required to provide the university with the Right to Work in the UK evidence, before the interview and have this documentation verified by the university, if appointed.
  • Applicants should reside in the UK whilst undertaking this role.
  • However is a student is already registered on the eClaims system, they will still need to bring their Right to Work evidence to interview and may have to present it again to HR, if it has been 6 months since they last presented it. 
  • For more information about Right to Work please see the eClaims webpages. 

International, EU and EEA students explained 

  • Applicants must have right to work in the UK and provide thei visa status and explanation on their application form. When called to interview they will be asked to bring evidence of their right to work status.
  • EU/EEA students are not eligible for funding as a migrant worker under Student Finance Regulations if solely employed on the SCP or SBP scheme. Please see Student Finance for Migrants Workers for more details.
  • To work in the UK SCPs need a National Insurance Number.

Postgraduate Teaching Assistants (PTAs) explained 

  • Full-time PG students should not normally exceed 6 hours per week and in all cases must not exceed 180 hours per year averaged over the course of the academic year.
    • Part-time PG students can work the maximum 15 hrs per week during term time and more during vacation, but no more than 814 hours per year.
    • All PG students working as Postgraduate Teaching Assistants (PTA) cannot work in total (PTA and SCP work) more than 6 hours per week and more than 180 hours per year.
  • If a PG student is employed as a PTA and employed on the main payroll they cannot be paid through the eClaims system. As a part-time PTA they will need to be paid using the PTA103 form or any other roles using the PD103 form. All forms will need to be sent to the Pay and Benefits team by emailing payandbenefits@exeter.ac.uk. Further guidance will be provided on appointment.

When is best to advertise your role

We can advertise for you any time of the year, but we know you will get the best response if you advertise a student role during the following periods:

  • third week of Sept-mid October
  • third week Jan- end Feb
  • final week of March-end of April
  • third week May- end of June

Getting permission to recruit and Advertising your vacancy

As the university is currently in a recruitment freeze, all new SCP requests need to be made by completing the TR2‌- Request for Temporary resourcing form and attaching an email approval from your College Pro Vice Chancellor or Director of College Operations or if you are outside of the colleges this needs to be your Department Director. Once submitted the Temporary Staff Bank will send over your request the Internships Team to help you recruit as normal from that point onwards, which starts with sending your Internship Vacancy Form  to internships@exeter.ac.uk

Please note the TR2 will ask for a start and end date. To ensure your SCP intern's eclaims account is still live to submit their final timesheets in ecliams, please set the end date as 4 weeks after the actual end date.

The avoid delay, once you have submitted your TR2, you can send over your completed Internship Vacancy Form immediately to internships@exeter.ac.uk. We will review your vacancy and place it to advert within 2 working days.

To discuss your vacancy please contact the Employment Schemes Manager on internships@exeter.ac.uk.

 

Promoting your vacancy

We promote your SCP vacancy by using:

  • 'Handshake'- our careers portal
  • Targeted emails to students by career sector; occupation; and discipline
  • Social media- Career Zone; Internships: LinkedIn, Facebook and Twitter
  • Jobs bulletin sent weekly to hundreds of students
  • Relevant Societies to add to social media
  • Employability Officers in the Colleges to add to social media and newsletters
  • People of influence e.g. academics 
  • Targeting students who have applied for similar roles
  • 'What's On' weekly employability e-newsletter to all students (term time only with ad-hoc sending during vacations)
  • Events e.g. Careers Fairs

Applications

  • Applications will be made using the Internship Application Form and sent to internships@exeter.ac.uk
  • On average you can expect to receive between 5-20 applications.
  • We check all applications meet the SCP scheme eligibility criteria and highlight any issues i.e. disability; right to work; and restrictions on working hours
  • We send all the applications by email the following working day after the closing date.

Shortlisting

  • The recruiting manager shortlists the applications. You may wish to use our Shortlisting Scoring Grid.
  • As the University of Exeter is a 'Disability Confident' organisation we ask that you interview all applicants who have declared a disability and who meet the essential criteria for the role.

Inviting to Interview

  • As the recruiting manager, we ask you arrange your interviews as soon as possible. We tell students to expect to hear if they have been shortlisted 5 days before the scheduled interview date.
  • We recommend you invite 5-6 students (if you can).
  • We recommend you call candidates to book an interview time and date and follow this up with a confirmation email. You may wish to use this Invitation to interview email.
  • For the candidates you do not wish to call to interview we ask you let them know as soon as possible by email. You may wish to use this Not called to interview email. Alternatively the Internship Team can do this for you, if you send us the names of the rejected candidates.
  • The university requires all recruiting managers to ensure candidates present their Righ to Work evidence. Please read the Guidance to Verify Right to Work (RTW) Evidence for UoE Interns       

Conducting the interview

Informing interviewees the outcome of their interview

  • At the end of the interview please let the interviewees know when you will be in touch to let them know the outcome of the interview. We require this to take place within 3 days of the interview and that you make all efforts to speak to the candidates.
  • When you contact the successful candidate to offer them the job, please ask them to confirm they would like to accept the job and agree a start date. 
  • For the unsuccessful applicants we ask that you respond to candidates who have not been successful at interview and be willing to provide constructive feedback if requested by them. If this is not possible you may wish to use our standard email unsuccessful after interview. Inexperienced students really benefit from learning what they did well on in interview and what and how they could improve. If you thought they were appointable (just not the top candidate), please let them know!
  • For further information please view our Guidance on Informing Candidates of Interview Outcome

Retaining Interview Evidence

It is a requirement for university staff to retain evidence of scoring and selection for all the candidates you interview for 6 months, after which please destroy or delete. 

References

  • As the employer, it is at your discretion if you decide to take up references.  If you wish to do so, you may like to use the Reference Template.  
  • Please ensure that any references not required after appointment, are destroyed or retained, as applicable, in accordance with GDPR and the University's Retention Schedules

Once you have selected your Intern, you will then inform The Internships Team who you have appointed. Please fill in the SCP Appointment Form and return to us. We will issue an Internship Agreement, which also acts as the Contract of Employment.

 

You would like to appoint an intern for a role you have not advertised.

At the University each post needs to be openly advertised, unless you have permission of the relevant Human Resources Business Partner to appoint a selected person. Exceptions may be considered if the following criteria is met:

  1. The role can only be undertake by that person as they are the only person with the relevant knowledge, skills and experience, or
  2. The project timeline means it is not possible to recruit and train a person in time to meet the imminent deadline, and
  3. It is a short-term appointment. eClaims can only offer temporary payroll service of 12 weeks, unless utilising the SCP scheme, which has permission to use the payroll for up to 23months.

If the HRBP grants permission, you can liaise directly with e-claims@exeter.ac.uk (for temporary payroll) or humanresources@exeter.ac.uk for main payroll about setting up your new employee. You do not need to utilise the Internship scheme.

 

The Internship Induction Checklist is a tick list of some of the areas you may wish to cover with your intern during their induction period, including:

  • Personnel documentation and information
  • Health and Safety (includes COVID-19 issues)
  • IT  
  • Getting to know your organisation
  • Getting to know who the intern will be working with
  • Expectations of how the intern will work
  • Support and Training

We ask all interns are given a induction. You can use the Internship Induction Checklist

Interns now must undertake mandatory training on their first day of employment:

Prevent Duty - Inclusive, Cohesive and Safe Universities

Diversity and Inclusion in Higher Education

Health and Safety Introduction

Information Governance

Requests for exemption from the essential training will be considered only in exceptional circumstances e.g. when the internship is for one week only.  To apply for an exemption please:

  • Log into the SID Online system.
  • Start a New Enquiry”, choosing "Mandatory Training Dispensation" (not the Mandatory Training General Enquiry) from the “Category” drop down list.
  • Dispensations must be sought on behalf of a member of staff, associate or casual worker by the line manager or requester (or an individual must attach an email to the enquiry from their line manager explaining why dispensation is being requested).  Dispensation can be requested for individual courses or for multiple courses.
  • For all other courses please refer to the Table of Mandatory training and contact the course sponsor / owner directly with your request.
  • Please note, the People Development Team can not authorise dispensations.

To check the mandatory training compliance status of everyone within your team please use the ‘Training’ tab of the My Team report

Places on other staff training may be available to students, subject to other staff demand and the approval of the Learning and Development team. As your intern will not have a full Trent account, they can view the list of training at www.exeter.ac.uk/staff/development/courses/listing/.

To book training for your intern please email the Employment Schemes Manager (internships@exeter.ac.uk) with the details and we will forward them to Learning and Development.

If you deem the training as essential to the role, we would expect you or your college to pay for the SCPs time. However, if the SCP wanted to undertake training and it was not essential to the role, but was viewed by you as developmental, they could choose to do this in their own time and unpaid. 

Additionally, we ask employers to set clear objectives, and review and evaluate progress with your intern. You have the option to use our Internship Performance Development Review paperwork, or use your current internal performance indicators.

The Making the Most of Your Intern guide explains how you can manage and develop your intern. 

The intern can expect to have regular 1:1 sessions with their line manager. We recommend daily catch-ups during the induction period or if working remotely.

If in the workplace with other team members, 1:1 catch-ups with line mangers can reduce in frequency, depending on the intern’s need for direction, decision making and information. This can range between once a week to once every 4 weeks.

We will be in regular email communication to check the internships progressing well and offer support to you or your intern if needed. 

We are also able to offer advice regarding the disciplinary and grievance procedures: Disciplinary and Grievance Procedures for Student Campus Partnership.

As we receive regular university COVID updates, the situation with internships continues to change. The current options for SCP workers are:

1. Work in the workplace, if necessary, with COVID health and safety precautions in place.

2. Convert the role to remote working (if not done so already).

3. The SCP is unable to work as: 

a)     The role cannot be undertaken remotely.

  • In this circumstance the SCP will still be paid, as per their Internship Agreement. If your SCP does not have a set working pattern, rather working hours are ‘booked in’ around the student’s other commitments, the SCP will still be paid the hours laid out in the Internship Agreement. If your SCP has a range of hours per week e.g. 10-12hrs a week, detailed on their Internship Agreement, then you need to pay the SCP an average number of hours per week.
  • SCPs will be asked to volunteer for temporary redeployment to work on remote working critical projects, for the same numbers of hours they normally work. SCPs apply for this by completing this online TR4 (redeployment) form. You will still need to pay for the SCP’s wages from your budget. If the SCP does not wish to be considered for redeployment then a robust conversation about what redeployment opportunities would suit; option b or termination will need to be discussed.
  • Alternatively, consideration can also be given to a temporary change to your working hours or pattern and in exceptional cases, full furlough may be appropriate please see the Furlough Manager’s FAQs for more details.
  • Please note termination of an SCP’s contract is a last resort and cannot take place during this period without the approval Ian Blenkharn and Imelda Rogers.

 

b)       The SCP has personal reasons that prevent them from working:

  • If it is for personal reasons (not parental or caring responsibilities) the intern can take unpaid emergency leave. You and your SCP will need to agree putting a pause on the internship and re-starting it later in the year. If this happens, we will need to re-issue the SCP agreement with new dates. There are could be financial implications for your budget if this crosses over financial years. You may need to seek advice from your finance team about whether it is possible to accrue funds. Please remember that final year students cannot work beyond their graduation date.
  • If it is for personal reasons- parental or caring responsibilities, SCP will be offered paid ‘emergency leave’ of up to 10 days pro rata, if they need the time off to care or parent a dependant.
  • Alternatively, consideration can also be given to a temporary change to your working hours or pattern and in exceptional cases, full furlough may be appropriate please see the Furlough Manager’s FAQs for more details.

 

c)     The SCP is self-isolating and cannot go into workplace or is off sick with the COVID-19 (Coronavirus).

  • In this circumstance the SCP may be able to claim Statutory Sick Pay (SSP). The SCP will need to email e-claims@exeter.ac.uk with the details, for Eclaims Team to check if they qualify and provide information on how they can make a claim. One of the qualifying criteria is that the SCP must be earning a minimum of £120 a week from their role.

We rarely hear that employers are experiencing problems with their interns. However, in the unusual situation that this does occur we ask you inform the University. The Employment Schemes Manager is also available to offer advice and guidance to you and the intern at every stage. We recommend using performance management techniques, for example:

Meeting 1

Present concerns, discuss reasons and agree action with support and training, where relevant.

Meeting 2

After at least one week, review the agreed action. Has the support and training made a difference? Is there anything else that can improve the situation? If performance has not improved you can provide the intern with a week’s notice of terminiatuion of their contract.

Meeting 3

After at least one week, review performance again. If it has not improved you can terminate contract. 

If your intern is leaving, here are a few actions to undertake to end their internship:

  1. If resigning forward the resignation to internships@exeter.ac.uk, we will update our records
  2. Ensure all provided property and equipment is returned e.g. laptops, mobile phones, keys to buildings/offices etc. 
  3. If required, provide summary of training undertake for intern’s CV. 
  4. Complete an evaluation of the Internship: 
    Internship Feedback Form - Employer Submission
    Internship Feedback Form - Intern Submission
  5. If your intern has had access to any University systems or shared drives please ensure this access is removed - if they have an active Handshake account, please notify Geraint Hughes on G.Hughes@exeter.ac.uk and he will remove access
  6. Ensure your intern ticks the P45 box on their final eclaims submission and ensure all timesheets have been submitted and approved

We really appreciate your feedback on the internship. Please complete and return this Case Study Form, with a picture of your intern in the workplace. We would like to use these Case Studies for marketing purposes, please contact us if you would prefer for your case study not to be used in our marketing material. 

We would welcome the opportunity to help you recruit another intern via our Student Campus Partnership Scheme do please get in touch with the Employment Schemes Manager at internships@exeter.ac.uk to discuss.

We ask that you please complete the Internship Feedback Form - Employer Submission and also encourage your intern to complete the Internship Feedback Form - Intern Submission. We use the data from these feedback forms for reporting purposes; to develop our schemes and marketing (with permission).

You can take a look at our case studies here

Examples of SCP costs

 

Full-Time Summer SCP Intern= 36.5hrs a week for 4 weeks   Full-Time Summer SCP Intern= 36.5hrs a week for 6 weeks:

 

  • Management Fee: £100
  • Salary: £1554.90- Based on 36.5 hrs a week x4 weeks=146 hrs x £10.65
  • Apprenticeship Levy: £6.22 - Based on 0.4% of monthly wage
  • National Insurance: £113.56- Based on £1554.90- £732.00 (NI threshold)=£822.9 x 0.138%= £113.56
  • Total Costs: £1774.68

Full-Time Summer SCP Intern= 36.5hrs a week for 6 weeks:

  • Management Fee: £100
  • Salary: £2332.35- Based on 36.5 hrs a week x6 weeks= 219 hrs x £10.65
  • Apprenticeship Levy: £9.32 - Based on 0.4% of monthly wage
  • National Insurance: £119.83- Based on month one: £1554.90- £732.00 (NI threshold)=£822.9 x 0.138%= £113.56+ month two: £777.45-£732.00 (NI threshold)=£45.45= £6.27. 
  • Total Costs: £2561.50

Full-Time (almost) Summer SCP Intern= 35hrs a week for 4 weeks:

  • Management Fee: £100
  • Salary: £1491- Based on 35 hrs a week x4 weeks=140 hrs x £10.65
  • Apprenticeship Levy: £5.96 - Based on 0.4% of monthly wage
  • National Insurance: £104.72- Based on £1491- £732.00 (NI threshold)=£x 0.138%= £104.72
  • Total Costs: £1701.68

Part-Time Term-Time SCP Intern= 6hrs a week for 33 weeks:

  • Management Fee: £100
  • Salary: £2108.70- Based on 6hrs a week x33 weeks=198hrs x £10.65
  • Apprenticeship Levy: £1.15 - Based on 0.4% of monthly wage of average of 4.5weeks a month
  • National Insurance: £0- as SCP's monthly salary does not exceed the £732.00 (NI threshold)
  • Total Costs: £2209.85

Management fees

A fee of £100 per internship is charged, which covers:

  • Advertising and promotion of vacancyincludes advising on job details and person specification, advertising your role in a variety of places, and appropriate timescale;
  • Managing the application process - includes handling general enquiries and applications;
  • Contract/Agreement support – includes providing internship agreements, and general guidance on the eclaims process for SCPs
  • Support and guidance – For interns and employers on internship and employability issues

Extending an existing contract carries a charge of £25. These costs will be journalled by us to the account code supplied on your vacancy/appointment form.

Salary

The University has a two tier pay structure for SCPs, depending on the levels of duties and responsibilities of the role of project. Click Tasks by Tier for a list of typical tasks for each tier.

  • Tier 1= Salary Scale Point L.1= £11.09 an hour (includes £9.90 basic hourly rate+ £1.19 holiday pay)
  • Tier 2= Salary Scale Point L.2= £11.26 an hour (includes £10.05 basic hourly rate+ £1.21 holiday pay)

National Insurance

The rates of pay are subject to annual cost of living increases as they are linked to the University grade structure and the Framework agreement.

Employer National Insurance contributions (NICs) are currently 13.8% of pay above the “salary threshold”, which is revised by the Government each year. In practice, employer National Insurance contributions are approximately 12% of salary. Technical information on the contribution rates and thresholds for National Insurance can be found on the UK government’s webpages.

Apprenticeship Levy

The Apprenticeship Levy is a new tax introduced by the UK government from April 2017 to fund its planned increase in apprenticeship training. The Apprenticeship Levy is calculated and applied at employer level (rather than employee level like National Insurance). The Levy is 0.5% of the University’s total payroll costs, less an allowance of £15,000 per annum. In practice, this means that a charge of 0.44% is applied on each employee’s and casual worker’s pay each month The Levy applies to everyone paid through both the main and casual payrolls. Technical information on the Apprenticeship Levy can be found on the UK government’s webpages.

Payment through eClaims or Main Payroll

SCPs will be paid through the eclaims system managed by HR, unless your SCP already has a job paid through main payroll.

If employed as a part-time PTA they will need to be paid using the PTA103 form or any other roles using the PD103 form. All forms will need to be sent to the Pay and Benefits team by emailing payandbenefits@exeter.ac.uk. Further guidance will be provided on appointment.

Pension

SCPs are restricted to working a maximum of 15 hours per week during term time and full-time during the vacation periods (6 hours/week for full-time postgraduates until they have submitted). SCPs are therefore not eligible for the University's pension scheme. To join, an employee must be:

  • Over 22 years of age
  • Earning at least £787.00 per month, every month over a 3 month period.

- Based on 0.4% of monthly wage (it is actually £5.96 but we round it up incase of a rise)

1. Can I appoint a student into an SCP role without advertising?

The University has a policy to advertise all employment opportunities in the interest of openness and fairness. Exceptions to this rule will only be considered if :

a) the role has a specific skillset and or knowledge that only a specific person can undertake; and/or

b) there is a time limitation that prevents you from going through the normal recruitment process e.g. the project is ending soon or funds need to be spent by the end of the financial year; and

c) these reasons have been approved by your HR Business Partner.

2. Can I conduct my own recruitment process and use the SCP Internship Agreement once appointed?

The SCP scheme offers academics a recruitment process, rather than just providing Internship Agreements (see Benefits section). If you have already conducted your own recruitment process we would recommend you liaise with you College HR Business Partner or Advisor to discuss your options.

 3. Do I need to pay my interns?

The University of Exeter has committed to paying the Living Wage to all our employees and workers. Employer Engagement and Student Employment has a policy of not advertising unpaid opportunities through our vacancy service. The Internship Team only advertise paid internships, through the SCP, SBP and GBP schemes.

4. Can I advertise for an intern with a protective characteristic?

• Protected characteristicsThere are 8 protected characteristics: race, gender, religion, age, sexuality, disability, marriage/civil partnership status and pregnancy/maternity (Equality Act 2010).

• Positive Action is defined as measures employers can introduce take to address any imbalance of opportunity and or reduce disadvantage that those with a protected characteristic could face. In order to demonstrate the need for positive action the employer must have at least twelve months’ worth of data indicating that particular groups of people are under-represented in a particular area of work. Positive action can be used to encourage particular groups to apply, or to help people with particular protected characteristics to perform to the best of their ability e.g. positive action statements in recruitment adverts.

• Positive discrimination is illegalDiscrimination occurs when a candidate is given preferential treatment because of a protected characteristic, or is employed specifically because of a protected characteristic, rather than because they are the most qualified or equally qualified for a role.

• Occupational requirement. There are certain instances when an employer can specify particular characteristics for a role, if the role needs to be done by a person with that particular characteristic. For example, it would be legal and appropriate to specify that only women can apply for a role in a women’s refuge. This type of occupational requirement is permitted only if the employer can demonstrate:

            1. Robust and demonstrable link between the requirement and the job

            2. Good business case or aim for holding the specific requirement

            3. Holding the requirement is proportionate (i.e. appropriate and necessary)

5. Can I accept an out of date passport as Right to Work evidence?

Yes, but only if it is a UK passport.

6. If my SCP's staff associate IT account has expired how can it be extended? 

If you set up the account you can extend it by logging into http://directory.exeter.ac.uk/#, click on the IT Access tab, then Check Existing Requests, then find your SCPs name and enter a new end date.

If you did not set up the account and the person who did is unable to do the extension you will need to log in to http://directory.exeter.ac.uk/#, click on the IT Access tab, then Request New IT access, then create a new IT account account (either Exeter or Cornwall Associate) for your SCP, but under Enter IT Account ID to keep an old account, insert the SCP's expired Exeter Staff Associate details. 

Any data provided to the University by any party will be processed in accordance with Student Employability and Academic Success (SEAS) Privacy Policy

Contact

Internships Team, The Careerzone Balcony, The Forum, Stocker Road, Streatham Campus, Exeter, EX4 4SZ

internships@exeter.ac.uk