Uploading to ORE

Upload via Symplectic to the institutional repository ORE. This guide takes you through the process of creating a manual record in Symplectic and depositing to ORE: Depositing publications to ORE.

University of Exeter policy requires that all publications produced whilst employed at the University of Exeter are uploaded via Symplectic to ORE.

Upload a PDF of your author accepted manuscript (AAM) on (within three months of) acceptance, to ensure compliance with REF 2021 open access policy and to be eligible for submission to the REF.

The PDF must be a clean version, i.e. with all markup, corrections, comments etc. removed. If you have the AAM as a Word document, save it as a PDF/A; (under the file format selection box click ‘More options…’ > ‘Options…’ button > tick the ‘PDF/A compliant’ checkbox > click the ‘OK’ button).

To enable correct citation and attribution (should the publication be discovered online independent of the ORE record), the file must include:

• Author name(s) and affiliation(s)
• All tables, figures etc. If the formatting means that combining the files with the main text is not possible, instead:
  • include a full citation to the publication in each file
  • upload all the files from the same Symplectic record

 If appropriate, upload any appendices and supplementary information:

• combine the files into one PDF with the main text

OR, if this is not possible

• include a full citation to the publication in each file, and upload all the files from the same Symplectic record

Publishers often allow you to upload the author accepted manuscript (following peer review and amendments) but not the final published PDF. You can check that the version you are uploading complies with publisher requirements in Symplectic either at the point of uploading the file, or by using SHERPA/RoMEO.

NOTE that when your work is published open access under a Creative Commons licence, you can deposit to ORE the final published PDF after publication.

The publisher may specify an embargo, i.e. a period of time before your output can be made available in ORE. Upload upon acceptance; Open Research will check that the file you uploaded is in line with what the publisher allows and will apply any embargo required. While your publication is under embargo, the item record - including the abstract - will be discoverable but the full text cannot be viewed or downloaded. The embargo will run from the date of publication and lift automatically once the embargo period has passed.

Self-archiving and the REF

REF 2021 open access policy applies to all journal articles and conference contributions (with an ISSN) accepted for publication after 1 April 2016 and published on or before 31 December 2020.

In order to be eligible for submission to the REF,

• The output must be deposited in a repository.
• The output must be deposited no later than three months after acceptance.
• The output deposited should be the accepted manuscript (following peer review).

To be eligible for submission to the REF, upload your accepted manuscript, upon (within three months of) acceptance, via Symplectic to the institutional repository ORE.

NOTE that when your work is published open access under a Creative Commons licence, you can deposit to ORE the final published PDF after publication.

Authors of other longer-form output types such as book chapters and monographs are not required by REF policy to make these open access.

ORE deposit licence

Open Research Exeter (“ORE”), on behalf of the University of Exeter (“the University”), supports the long-term preservation of research outputs produced by staff and students of the University of Exeter.

In order for the University, via ORE, to reproduce, re-format, and disseminate your submission worldwide, your agreement to the following terms is necessary. Please take a moment to read the terms of this licence in respect of your submission, being material that you submit to ORE including but not limited to a journal article, dataset, thesis, and/or corresponding metadata. By depositing your submission and ticking the box at the end of this licence, you agree to the terms of the licence.

ORE deposit licence