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What do I need to do?

This page summarises steps to take upon submission and acceptance of your research publications, to ensure you meet the open access requirements of the University of ExeterREF 2021 open access policy and your funder of research.

Upon submission

  1. Check whether your chosen journal / publisher is compliant with the open access (OA) requirements of your research funder, the University and REF 2021 open access policy.
  2. If submitting to a fully OA journal or platform that charges publishing fees, identify how you will pay this before submitting.
  3. Act as corresponding author and use your institutional email address when submitting, to ensure you benefit from discounts or £0 APCs that you may be entitled to, through agreements that we have in place with publishers.
  4. Acknowledge funding in your publication, including grant references.
  5. Include a data access statement.
  6. Use your ORCiD ID.

Upon acceptance

  1. Upload your accepted manuscript upon (within three months of) acceptance via Symplectic to ORE, ensuring compliance with University policy and REF 2021 open access policy.
  2. Check your funder open access requirements. If the publisher-imposed embargo on access to your accepted manuscript in ORE exceeds your funder allowed maximum, consider paying for open access.
  3. To request OA funding from the UK Research Councils open access block grant, Wellcome Trust open access funds or Institutional open access fund, submit an OA funding request. If paying from your research grant, raise a Purchase Order in T1.
  4. Request to publish open access from the publisher. Select licence in compliance with funder eg CC BY (only) required by UK Research Councils, Wellcome Trust and NIHR. We recommend Creative Commons Attribution Licence CC BY (only) to make your work as open access possible.
  5. Ensure your publication is made available in the funder repository, if required. e.g. PubMed funders funded research should be deposited in PubMed Central (PMC), Wellcome Trust funded monographs and book chapters must be uploaded to PubMed Bookshelf.

Visit the training materials page for downloadable PDF guides to what to do at different stages of the publishing process and in order to comply with OA policies that are relevant to you.

The University of Exeter’s Open Access Research and Research Data Management Policy applies to all research conducted at the University.

All research papers (journal articles and conference proceedings with an ISSN) produced whilst employed at the University of Exeter should be uploaded to the institutional repository ORE, within three months of acceptance for publication. Embargo periods should not exceed 6 months for biomedicine, 12 months for STEM and 24 months for HASS disciplines.

To comply, upload your accepted manuscript, upon acceptance, via Symplectic to ORE.

Authors of other output types (for example, scholarly monographs or book chapters) are encouraged to pursue open access publication where possible and practical.

REF 2021 open access policy applies to all journal articles and conference contributions (with an ISSN) accepted for publication after 1 April 2016 and published on or before 31 December 2020. The University of Exeter expects that all publications within scope comply with the REF 2021 policy and therefore are available for submission to the next REF.

In order to be eligible for submission to the REF,

  • The output must be deposited in a repository
  • The output must be deposited no later than three months after acceptance.
  • The output deposited should be the accepted manuscript (following peer review).

To comply, upload your accepted manuscript, upon acceptance, via Symplectic to ORE.

The policy does not apply to monographs, book chapters or other long-form publications, working papers, creative or practice-based research outputs or data.

RCUK open access policy applies to peer-reviewed research articles (including un-commissioned reviews), published in academic journals or conference proceedings, that acknowledge UK Research Council funding (AHRC, BBSRC, ESRC, EPSRC, MRC, NERC, STFC). The policy does not cover monographs, book chapters or non-peer-reviewed material. 

To comply, upload your accepted manuscript upon acceptance via Symplectic to ORE. When APC funds are available, comply with an embargo of not longer than 6 months (STEM) or 12 months (HASS). When APC funds are unavailable, comply with an embargo of not longer than 6 months (biomedicine), 12 months (STEM) or 24 months (HASS) If the journal embargo exceeds the RCUK allowed maximum, pay to publish with immediate open access and CC BY (only) licence.

APCs are paid via the UKRI open access block grant. Submit an open access funding request upon submission to a fully open access journal, contact us to discuss your open access options upon acceptance to a hybrid journal (not fully open access). Providing your article is eligible, we will raise a purchase order provide billing details to pay the open access fee. Central open access funds are limited, we cannot guarantee funds will be available to pay so contact us before committing to paying any publishing fee.

BBSRC/MRC funded publications must be made available in PubMed Central (PMC). If paying for open access, the publisher may submit the final full text to PMC on your behalf. If they do not, upload your accepted manuscript via Europe PubMed Central Plus.

Wellcome Trust open access policy applies to original, peer-reviewed research articles, monographs and book chapters. The policy does not cover editorials, letters, conference proceedings, review articles or study protocols.

Peer-reviewed original research articles, submitted by 31st December 2020

Where the publisher offers a Wellcome Trust-compliant paid open access option, this should be selected. Check compliance of your chosen journal with Wellcome Trust policy using SHERPA/FACT. When an APC is paid, the CC BY (only) licence must be applied and the publisher must submit the final published full text to PMC immediately upon publication. If the publisher does not offer compliant paid OA, upload your accepted manuscript via Europe PubMed Central Plus with not longer than 6 months embargo.

APCs are paid via centrally administered Wellcome Trust open access funds. 

Submit an open access funding request upon acceptance.

Peer-reviewed original research articles, submitted from 1st January 2021

Wellcome Trust OA policy 2021 applies to peer-reviewed original research articles submitted for publication after 01 January 2021. Check compliance of your chosen journal with Wellcome policy 2021 using the Journal Checker Tool.

  • The policy requires immediate open access to all in-scope outputs.
  • All articles must be made available with CC BY (only) licence immediately upon publication
  • Authors / institutions must retain copyright
  • All submissions must contain the statement: 'This research was funded in whole, or in part, by the Wellcome Trust [Grant number]. For the purpose of Open Access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript version arising from this submission.'
  • Publish OA in fully OA journals / platforms or in hybrid journals included in publisher Transformative Agreements that we have signed up to; if your chosen journal doesn't offer a compliant option for immediate OA on the publisher website, comply by uploading your accepted manuscript via Europe PubMed Central Plus with no embargo and with the CC BY licence
  • OA publication costs will only be funded for fully OA journals / platforms or through publisher Transformative Agreements
  • Mandated pre-printing for public health emergencies

Book chapters and monographs

Wellcome Trust funded book chapters and monographs must be deposited in PMC Bookshelf and made OA there not longer than 6 months after publication. The Wellcome Trust make funds available for paid immediate OA to book chapters and monographs, via supplementation to the research grant. CC BY licence is strongly preferred, although where this isn't available, more restrictive Creative Commons licences such as CC-BY-NC or CC-BY-ND are acceptable.

Apply to the Wellcome Trust for OA funding for chapters and monographs, details on this page.

Open access monograph and book chapter PMC Bookshelf deposit form.

Other funders may require you to make your work available as open access either in a repository, or by paying for open access, including the European Research Council (FP7, H2020) and NIHR. Open access publication costs may be eligible to be paid from your research grant. If you wish to publish with paid immediate open access and your funder cannot pay, consider applying to the Institutional open access fund.

Check your funder open access policy for open access obligations. Check the terms and conditions of your research grant to see if open access and other publication fees are eligible costs.

Visit the funder requirements page, for further details of major funders’ open access policies.

If you have no external funding, you only need to ensure you meet the requirements of University policy and REF 2021 open access policy.

To comply with both of these, upload your accepted manuscript upon (within three months of) acceptance via Symplectic to ORE.

Institutional open access funds‌ are available to pay open access publishing fees for outputs that are not eligible to have open access costs paid by a funder of research, you can also publish open access at no extra cost through agreements that we have in place with publishers.