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Self-archiving in ORE

Self-archiving in ORE

You can make your work open access in an institutional or subject repository, without the need to pay open access charges. This is referred to as self-archiving or "green" open access. The University of Exeter’s preferred route to open access is self-archiving in the institutional repository Open Research Exeter (ORE)

Items in ORE are highly discoverable, appearing high up in popular search engine results. Sharing your outputs in ORE can increase visibility of your research. Your work will be freely available, increasing readership and contributing to the knowledge base.

What is ORE?

Open Research Exeter (ORE) is the University of Exeter’s open access repository for storing, preserving and disseminating the research outputs of the University. Each publication in ORE has a unique persistent identifier (URI or handle), providing secure and permanent access.

All research outputs produced by University of Exeter researchers should be uploaded to ORE.

Uploading to ORE

Upload via Symplectic to the institutional repository ORE.

University of Exeter policy requires that all publications produced whilst employed at the University of Exeter are uploaded via Symplectic to ORE.

Upload a PDF of your author accepted manuscript on (within three months of) acceptance, to ensure compliance with REF 2021 open access policy and to be eligible for submission to the REF.

The PDF must be a clean version, i.e. with all markup, corrections, comments etc. removed.

To enable correct citation and attribution (should the publication be discovered online independent of the ORE record), the file must include:

  • Author name(s) and affiliation(s)
  • All tables, figures etc. If the formatting means that combining the files with the main text is not possible, instead:
    • include a full citation to the publication in each file
    • upload all the files from the same Symplectic record

 If appropriate, upload any appendices and supplementary information:

  • combine the files into one PDF with the main text

OR, if this is not possible

  • include a full citation to the publication in each file, and upload all the files from the same Symplectic record

Publishers often allow you to upload the author accepted manuscript (following peer review and amendments) but not the final published PDF. You can check that the version you are uploading complies with publisher requirements in Symplectic either at the point of uploading the file, or by using SHERPA/RoMEO.

The publisher may specify an embargo, i.e. a period of time before your output can be made available in ORE. Upload upon acceptance; Open Research will check that the file you uploaded is in line with what the publisher allows and will apply any embargo required. While your publication is under embargo, the item record - including the abstract - will be discoverable but the full text cannot be viewed or downloaded. The embargo will run from the date of publication and lift automatically once the embargo period has passed.

Uploading to ORE may also meet the open access requirements of your funder of research. However, publisher-imposed embargos can conflict with funder requirements. If the publisher embargo exceeds the maximum allowed by your funder, you may need to pay for open access in order to comply.

Self-archiving and the REF

REF 2021 open access policy applies to all journal articles and conference contributions (with an ISSN) accepted for publication after 1 April 2016 and published on or before 31 December 2020.

In order to be eligible for submission to the REF,

  • The output must be deposited in a repository.
  • The output must be deposited no later than three months after acceptance.
  • The output deposited should be the accepted manuscript (following peer review).

To be eligible for submission to the REF, upload your accepted manuscript, upon (within three months of) acceptance, via Symplectic to the institutional repository ORE.

Authors of other longer-form output types such as book chapters and monographs are not required by REF policy to make these open access.

Accepted for publication?

Upload via Symplectic now