What do I need to do?

This page summarises steps to take upon submission and acceptance of your research publications, to ensure you meet the open access requirements of the University of ExeterREF 2021 open access policy and your funder of research.

Upon submission

  1. Check whether your chosen journal is compliant with the open access requirements of your research funder, the University and REF 2021 open access policy.
  2. Acknowledge funding in your publication, including grant references.
  3. Include a data access statement.
  4. Use your ORCiD.

Upon acceptance

  1. Upload your accepted manuscript upon (within three months of) acceptance via Symplectic to ORE, ensuring compliance with University policy and REF 2021 open access policy. Before approving to ORE, Open Research will check that your upload is in line with what the publisher allows and will apply any publisher-imposed embargo.
  2. Check your funder open access requirements. If the publisher embargo exceeds your funder allowed maximum, consider publishing with paid open access.
  3. To request APC funding from the UK Research Councils open access block grant, Charity Open Access Fund (COAF) or Institutional APC Fund, submit an open access funding request. If paying from your research grant, arrange payment with College finance teams.
  4. Request paid immediate “gold” open access from the publisher. Select licence in compliance with funder eg CC BY (only) required by UK Research Councils, COAF partner charities and NIHR
  5. Ensure your publication is made available in the funder repository, if required. e.g. MRC, BBSRC, COAF charities, NIHR and ERC Life Sciences research should be deposited in PubMed Central.

Visit the Training materials page for downloadable PDF guides to complying with relevant policies.

The University of Exeter’s Open Access Research and Research Data Management Policy applies to all research conducted at the University.

All research papers (journal articles and conference proceedings with an ISSN) produced whilst employed at the University of Exeter should be uploaded to the institutional repository ORE, within three months of acceptance for publication. Embargo periods should not exceed 6 months for biomedicine, 12 months for STEM and 24 months for HASS disciplines.

To comply, upload your accepted manuscript, upon acceptance, via Symplectic to ORE.

Authors of other output types (for example, scholarly monographs or book chapters) are encouraged to pursue open access publication where possible and practical.

REF 2021 open access policy applies to all journal articles and conference proceedings (with an ISSN) accepted for publication after April 2016. The University of Exeter expects that all publications of this type comply with the REF 2021 policy and therefore are available for submission to the next REF.

In order to be eligible for submission to the REF,

  • The output must be deposited in a repository
  • The output must be deposited no later than three months after acceptance.
  • The output deposited should be the accepted manuscript (following peer review).

To comply, upload your accepted manuscript, upon acceptance, via Symplectic to ORE.

The policy does not apply to monographs, book chapters or other long-form publications, working papers, creative or practice-based research outputs or data.

RCUK open access policy applies to peer-reviewed research articles (including un-commissioned reviews), published in academic journals or conference proceedings, that acknowledge Research Council funding (AHRC, BBSRC, ESRC, EPSRC, MRC, NERC, STFC). The policy does not cover monographs, book chapters or non-peer-reviewed material. 

To comply, upload your accepted manuscript upon acceptance via Symplectic to ORE with an embargo of not longer than 6 months (STEM) or 12 months (HASS). If the journal embargo for your accepted manuscript in ORE exceeds the RCUK allowed maximum, pay to publish with immediate open access and CC BY (only) licence.

APCs are paid via the UKRI/RCUK open access block grant. Submit an open access funding request upon acceptance. Providing your article is eligible, we will provide billing details to pay the open access fee.

BBSRC/MRC funded publications must also be made available in PubMed Central (PMC). If paying for open access, the publisher may submit the final full text to PMC on your behalf. If they do not, upload your accepted manuscript via Europe PubMed Central Plus.

Wellcome Trust open access policy applies to original, peer-reviewed research articles, monographs and book chapters. The policy does not cover editorials, letters, conference proceedings, review articles or study protocols.

Peer-reviewed original research articles, submitted by 31st December 2019

Where the publisher offers a Wellcome Trust-compliant paid open access option, this should be selected. When an APC is paid, the CC BY (only) licence must be applied and the publisher must submit the final published full text to PMC immediately upon publication. If the publisher does not offer compliant paid OA, upload your accepted manuscript via Europe PubMed Central Plus with not longer than 6 months embargo.

APCs are paid via centrally administered Wellcome Trust open access funds. 

Submit an open access funding request upon acceptance.

Peer-reviewed original research articles, submitted from 1st January 2020

Wellcome Trust OA policy 2020 applies to papers submitted for publication after 01 January 2020.

  • Requires immediate open access - previously a 6 month embargo was allowed
  • All articles must be published with CC BY (only) licence – whether or not we pay for OA
  • OA publication costs will only be funded for fully OA journals / platforms – previously we were able to pay OA costs in hybrid journals (during the first 2 years, we can pay for OA in hybrid journals in “transformative agreements”)
  • Mandated pre-printing for public health emergencies

Read the Wellcome Trust FAQs.

Book chapters and monographs

Wellcome Trust funded book chapters and monographs must be deposited in PMC Bookshelf and made OA there not longer than 6 months after publication. The Wellcome Trust make funds available for paid immediate OA to book chapters and monographs, via supplementation to the research grant. CC BY licence is strongly preferred, although where this isn't available, more restrictive Creative Commons licences such as CC-BY-NC or CC-BY-ND are acceptable.

Apply to the Wellcome Trust for OA funding for chapters and monographs, details on this page.

Open access monograph and book chapter PMC Bookshelf deposit form.

Other funders may require you to make your work available as open access either in a repository, or by paying for open access, including the European Research Council (FP7, H2020) and NIHR. Open access publication costs may be eligible to be paid from your research grant.

Check your funder open access policy for open access obligations. Check the terms and conditions of your research grant to see if open access and other publication fees are eligible costs.

Visit the funder requirements page, for further details of major funders’ open access policies.

If you have no external funding, you only need to ensure you meet the requirements of University policy and REF 2021 open access policy.

To comply with both of these, upload your accepted manuscript upon (within three months of) acceptance via Symplectic to ORE.