Frequently asked questions
You can share multiple versions of your research outputs, in addition to your research data, processes, software, code.
- Pre-printing. Share the pre-peer-review version of your paper on a preprint server to provide rapid access to your research findings (if you plan to publish, check your chosen publisher allows this).
- Open access in a repository. Upload your accepted manuscript via Symplectic, it will be made open access in the institutional repository ORE, in accordance with publisher policy. There are no charges associated with this option, which is referred to as self-archiving or “green” open access.
- Open access on the publisher website. Your final full text will be published as open access on the publisher website immediately upon online publication, with a licence such as one of the Creative Commons licences eg CC BY. This may involve payment of a fee to the publisher ("gold" open access), if we have signed up to a Transformative Agreement with the publisher there may be no fee as the cost of open access publishing is already covered by an annual fee that we pay to the publisher, or there may be no author fees ("diamond" or "platinum" open access).
Open Research Exeter (ORE) is the University of Exeter’s institutional repository for storing, preserving and providing access to the research outputs of the institution. ORE is integrated with Symplectic, the University's Current Research Information System (CRIS).
All research publications produced by University of Exeter researchers should be made available in ORE, providing a showcase for the University's research activity.
An embargo is a period of time following publication before an output can be made available as open access in a repository such as ORE. Many publishers allow you to upload your accepted manuscript to a repository, but they may require than an embargo is applied. Upload upon acceptance, Open Research will apply the embargo as part of the process of checking your upload before approving to ORE. The embargo will run from the date of publication and lift automatically once the embargo period has passed.
Yes. Upload upon acceptance (comply with REF 2021 open access policy). An embargo will be applied to your paper, in compliance with publisher requirements. The embargo will lift automatically once the embargo period has passed.
REF policy respects publisher embargoes (maximum 12 months for REF panels A and B / 24 months for REF panels C and D). Papers that are still under embargo will be eligible to be submitted for the REF.
An embargo often applies to the accepted manuscript. Always upload upon acceptance.
If your article has not yet been published, we will apply a temporary indefinite embargo, then revisit it upon publication to add metadata including DOI and a link to the publisher version. We will also set the publisher embargo, which runs from the date of publication and will lift automatically once the period has passed.
Check individual journal policies using SHERPA/RoMEO. If the journal embargo period for the accepted manuscript exceeds the maximum allowed by your funder, you may need to pay for open access.
Please upload all of your University of Exeter research outputs via Symplectic to ORE.
All outputs should be uploaded via Symplectic to ORE. If you are publishing open access with a Creative Commons licence, you may wait and upload the final published PDF, as soon as possible after publication.
Often it is not permitted to make the final published PDF available in a repository. Check journal policies using SHERPA/RoMEO. If you paid to publish with open access, you can upload the final published PDF.
Once the publication has been approved to ORE, you cannot change the file within Symplectic.
Contact us; we may be able to switch the files within ORE.
If your research was funded by one of the 27 PubMed Central (PMC) funders, your article should be made available in PMC. Wellcome Trust funded monographs and book chapters must be uploaded to PubMed Central Bookshelf.
If you paid for open access, the publisher might deposit on your behalf. If they do not, self-archive your accepted manuscript using Europe PubMed Central Plus. The Wellcome Trust require, if an APC is paid, that the publisher submits the final full text with CC BY licence to PMC. For Wellcome Trust funded monographs and book chapters, use the PMC Bookshelf deposit form.
You might not need to pay to publish open access. Many journals listed in the Directory of Open Access Journals (DOAJ) do not charge for open access publishing. We have signed up to Transformative Agreements with publishers that include open access publishing at no extra cost for University of Exeter authors, as the cost is already included in an annual fee that we pay to the publisher.
If a fee is charged, your funder might pay this, either through your research grant or via central open access funds provided to the University. Check your funder open access policy for details.
Contact us for more information, and to apply for funding from one of these.
In addition to charging journal subscriptions and open access fees, some publishers charge additional publication charges including page, colour or figure charges and publication fees not associated with open access.
Consider choosing "colour online only" free of charge; consider querying these charges with the publisher and request that they are discounted or waived.
If the publication charges must be paid, check the terms and conditions of your research grant to see if they are an eligible cost. If you are funded by one of the UK Research Councils, your charges are mandatory for publication, you have requested a discount / waiver from the publisher and this has not been granted, contact us. The Wellcome Trust will no longer fund non-open access publication costs from January 2021.
If you wish to publish as open access on the publisher website and have no funding to pay an APC, consider the options below
- Approach your research funder to ask if they will pay.
- Ask the publisher to waive the fee.
- Submit to a journal that does not charge APCs e.g. many journals listed in the Directory of Open Access Journals (DOAJ) do not charge fees to authors to publish (filter by "without publication fees").
- Take advantage of Transformative Agreements that we have signed up to, which include open access publishing at no extra cost for University of Exeter researchers.
- Apply for open access funding from the Institutional open access fund.
Apply to the Open Research team for open access funding upon submission to a fully open access journal that charges publishing fees.
Contact us upon acceptance to a hybrid journal (not fully open access) to discuss your open access options - before the paper is published online (any version). From 01 January 2021, we can only pay open access publishing fees in hybrid journals when this is essential for funder compliance; you can publish open access in hybrid journals through Transformative Agreements that we have signed up to.
The central open access funds are limited so we cannot guarantee that we can pay your open access fee until the point at which we raise the Purchase Order. We cannot pay for open access if the output is already published online, so please ensure you apply to us in plenty of time before it is published.
In order to publish open access through Transformative Agreements that we have signed up to with publishers, corresponding author must have a current University of Exeter affiliation and an active Symplectic account.
In order for us to pay an open access publishing fee using our central open access funds, lead / corresponding author must have a current University of Exeter affiliation and an active Symplectic account. Exceptions will only be made where the lead / corresponding author is a current undergraduate student, as undergraduates do not have Symplectic accounts.
If the lead / corresponding author is not affiliated with University of Exeter, please apply to the current institution / organisation of the lead / corresponding author for open access funding. If the lead / corresponding author has no open access funding and the open access fee is mandatory to publish e.g. in a fully open access journal, you are welcome to contact us to discuss whether the fee can be paid using the University of Exeter's open access funds, we will consider such requests on a case by case basis.
If you received an invitation to publish, we suggest using Think, Check Submit to ascertain whether this is a journal that you wish to publish in, especially if the publisher is charging a fee to publish your work. Your funder might pay your open access fee, providing the publication is within the scope of their open access policy. Commissioned / invited reviews are excluded from the UKRI open access policy, Wellcome Trust open access policy and institutional open access funds policy.
All research publications produced whilst at the University of Exeter must be uploaded to ORE, as per the open access and research data management policy for PGRs.
If your publications acknowledge external funding, you need to make sure you publish in compliance with the open access requirements of your funder of research.