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Frequently asked questions

Frequently asked questions

UKRI new open access policy FAQs

UKRI new open access policy FAQs can be found on the UKRI website. The FAQs below are in addition to those provided by UKRI. If you have a question that isn't answered in either place, contact the Open Research team.

You are free to publish in any journal you choose, providing UKRI's open access requirements are met. This includes:

  • publish in a full open access (OA) journal [listed in DOAJ] - funds are available to pay, contact Open Research when you are ready to submit to apply for funds
  • publish open access without fees in a journal included in a Transformative Agreement that the University signed up to, as OA publication has already been paid for
  • publish not-OA in a subscription or hybrid journal (no publishing fees will be paid) and make your accepted manuscript OA with CC BY licence immediately upon publication, in a repository ('repository route')

If you will be relying upon the 'repository route' to open access, make sure you include UKRI's set text in your submission - in the manuscript acknowledgements section and in any covering letter: ‘For the purpose of open access, the author has applied a CC BY public copyright licence (where permitted by UKRI, ‘Open Government Licence’ or ‘CC BY-ND public copyright licence’ may be stated instead) to any Author Accepted Manuscript version arising'. We strongly recommend including this set text in all submissions, regardless of which route to open access you plan to take.

If your chosen journal does not offer a compliant publishing option, contact the publisher to explain your funder requirements and ask if they can offer a compliant publishing option. If the publisher is unable to offer a compliant publishing option, consider publishing elsewhere.

See the next FAQ below 'How can I check the route to compliance' for details of the journal compliance checking tool.

Check compliance of journals with new UKRI open access policy using Journal Checker Tool. This will show you if it's:

  • a full open access journal - publish with CC BY licence and we have funds available to pay the publishing fees - apply upon submission
  • a journal included in a Transformative Agreement that we signed up to - providing you are corresponding author you can publish OA with CC BY without paying any publishing fees, as it has already been paid for, or
  • a journal where the publisher permits you to comply with UKRI by publishing not-OA on the publisher website but depositing the accepted manuscript into ORE for CC BY open access there

If none of the above apply, you may not be able to comply with UKRI by publishing in this journal. Contact the Open Research team for help to check compliance of your chosen journal with the new UKRI policy.

The UKRI open access block grant is administered by the Open Research team. This can be used to pay Article Processing Charges (APCs) in full open access journals. If you are publishing in a journal that's included in a Transformative Agreement, you can publish open access without APCs as publication has already been paid for.

From 1st April 2022, we can no longer use UKRI funds to pay APCs for hybrid journals without any transformative arrangement and we can no longer paper other publication charges, such as page charges.

If a journal is not full open access and not in any transformative arrangement, we cannot pay the open access publishing fee (or other publication charges) using UKRI funds. You will need to select the subscription (not open access) publishing option and comply by uploading the accepted manuscript via Symplectic for immediate open access in ORE with a CC BY licence. Check the publishing contract before signing to ensure there is no conflict with new UKRI open access policy - by restricting what you can do with your accepted manuscript e.g. imposing an embargo or not allowing a CC BY licence in a repository.

Check the publishing contract before you submit to a journal that's not full open access or included in any transformative arrangement. Always include the set text required by UKRI in all article submissions where you will be relying on the 'repository route' to comply ‘For the purpose of open access, the author has applied a CC BY public copyright licence (where permitted by UKRI, ‘Open Government Licence’ or ‘CC BY-ND public copyright licence’ may be stated instead) to any Author Accepted Manuscript version arising'. Include this text in the acknowledgements section of the manuscript and in any covering letter.

If the journal accepts your submission containing the set text then asks you to sign a publishing contract that conflicts with your obligations to UKRI by restricting what you can do with your accepted manuscript e.g. by imposing an embargo or not allowing CC BY licence in ORE, ask the publisher to amend the contract to enable you to comply with UKRI. Or, ask them to publish your article open access with CC BY licence and waive the APC. If they do not agree to either of these, you cannot comply with UKRI publishing here, consider publishing elsewhere.

If the research being published was funded by UKRI and your output is within scope of the policy, it must be made open access in line with UKRI's requirements. If you hold UKRI funding but you are not the corresponding author, you will need to discuss your funder obligations with your co authors and the corresponding author, to ensure the output is published compliantly - it's a good idea to do this before submission, so you can be certain the journal you are submitting to offers a compliant publishing option.

To access Exeter's central open access funds e.g. to publish in a full open access journal, lead or corresponding author must have a current University of Exeter affiliation. If the lead / corresponding author are affiliated with another institution, please approach that institution to apply for open access funding.

To publish open access through Transformative Agreements, corresponding author must have a current University of Exeter affiliation and an active Symplectic account. If the corresponding author is affiliated with another institution, you may be able to publish open access through that institution's publishing agreement. If the corresponding author is not affiliated with an institution that has a Transformative Agreement in place, you cannot publish open access at no cost and it's unlikely we will be able to pay the open access publishing fee. In this case, you will need to rely upon the 'repository route' to open access - uploading the accepted manuscript to ORE for immediate CC BY open access there. Ensure you include UKRI's set text upon submission ‘For the purpose of open access, the author has applied a CC BY public copyright licence (where permitted by UKRI, ‘Open Government Licence’ or ‘CC BY-ND public copyright licence’ may be stated instead) to any Author Accepted Manuscript version arising'. Check the publishing contract before signing (or liaise with the corresponding author who will be signing on your behalf) to ensure there is no conflict with UKRI open access policy.

If the journal you are submitting to is not a full open access journal, or included in any transformative arrangement, we cannot use UKRI funds to pay open access publishing fees. So, you'll need to rely on the 'repository route' to compliance. If the publisher does not accept your submission with UKRI's set text ‘For the purpose of open access, the author has applied a CC BY public copyright licence (where permitted by UKRI, ‘Open Government Licence’ or ‘CC BY-ND public copyright licence’ may be stated instead) to any Author Accepted Manuscript version arising', it's unlikely you will be able to publish there and comply with UKRI. Consider submitting elsewhere.

Yes. In-scope publications that are required to acknowledge UKRI funding must comply with the policy, even if they are only partly UKRI funded or if they are published with non-UKRI funded co-authors. As a UKRI funded researcher, you will need to be clear on funder requirements that you are subject to when agreeing collaborations. 

While a CC BY licence is appropriate in most cases, UKRI may permit, on a case-by-case basis, the use of a more restrictive Creative Commons Attribution No-derivatives (CC BY-ND) licence for the open access version of a research article. Apply for an exception using this form, then submit the form by email to UKRI at openaccess@funding.ukri.org. Allow ten working days for a response from UKRI. Please include openaccess@exeter.ac.uk in 'cc' to the exception request email, or as an additional email contact on the ND exception request form. This helps the Open Reseach team when monitoring compliance to keep track of ND exceptions that have been granted by UKRI. If we come across your published article with CC BY-ND licence and we are not aware of an exception having been granted, we may get in touch to check that the appropriate process was followed before selecting the No-derivatives licence.

UKRI open access policy allows CC BY-ND licence for open access monongraphs, without any exception needed.

The new UKRI open access policy applies to peer-reviewed journal articles including reviews and conference papers accepted to a journal, conference proceedings (with an ISSN) or publishing platform that are submitted for publication on or after 1st April 2022. This refers to the date of first submission to the publisher.

The new UKRI open access policy does not require open access publication of monographs, chapters or edited collections published by 31st December 2023. Open access publication of these output types is only required if they are published from 1st January 2024 onwards, in which case they must be open access within 12 months of publication.

UKRI are making funding available to support open access publication of monographs, this will be via a centralised fund that will be applied for. This fund will be available from 1st January 2024. In the meantime, we cannot pay publishing fees for UKRI funded long-form outputs from the UKRI open access block grant but these can continue to be included in UKRI grant applications and they continue to be eligible costs against UKRI grants.

General FAQs

You can share multiple versions of your research outputs, in addition to your research data, processes, software, code.

  1. Pre-printing. Share the pre-peer-review version of your paper on a preprint server to provide rapid access to your research findings (if you plan to publish, check your chosen publisher allows this).
  2. Open access in a repository. Upload your accepted manuscript via Symplectic, it will be made open access in the institutional repository ORE, in accordance with publisher policy. There are no charges associated with this option, which is referred to as self-archiving or “green” open access.
  3. Open access on the publisher website. Your final full text will be published as open access on the publisher website immediately upon online publication, with a licence such as one of the Creative Commons licences eg CC BY. This may involve payment of a fee to the publisher ("gold" open access), if we have signed up to a Transformative Agreement with the publisher there may be no fee as the cost of open access publishing is already covered by an annual fee that we pay to the publisher, or there may be no author fees ("diamond" or "platinum" open access).

Open Research Exeter (ORE) is the University of Exeter’s institutional repository for storing, preserving and providing access to the research outputs of the institution. ORE is integrated with Symplectic, the University's Current Research Information System (CRIS).

All research publications produced by University of Exeter researchers should be made available in ORE, providing a showcase for the University's research activity.

An embargo is a period of time following publication before an output can be made available as open access in a repository such as ORE. Many publishers allow you to upload your accepted manuscript to a repository, but they may require than an embargo is applied. Upload upon acceptance, Open Research will apply the embargo as part of the process of checking your upload before approving to ORE. The embargo will run from the date of publication and lift automatically once the embargo period has passed.

Yes. Upload upon acceptance (comply with REF 2021 open access policy). An embargo will be applied to your paper, in compliance with publisher requirements. The embargo will lift automatically once the embargo period has passed.

REF policy respects publisher embargoes (maximum 12 months for REF panels A and B / 24 months for REF panels C and D). Papers that are still under embargo will be eligible to be submitted for the REF.

An embargo often applies to the accepted manuscript. Always upload upon acceptance.

If your article has not yet been published, we will apply a temporary indefinite embargo, then revisit it upon publication to add metadata including DOI and a link to the publisher version. We will also set the publisher embargo, which runs from the date of publication and will lift automatically once the period has passed.

Check individual journal policies using SHERPA/RoMEO. If the journal embargo period for the accepted manuscript exceeds the maximum allowed by your funder, you may need to pay for open access.

Please upload all of your University of Exeter research outputs via Symplectic to ORE.

All outputs should be uploaded via Symplectic to ORE. If you are publishing open access with a Creative Commons licence, you may wait and upload the final published PDF, as soon as possible after publication.

Often it is not permitted to make the final published PDF available in a repository. Check journal policies using SHERPA/RoMEO. If you paid to publish with open access, you can upload the final published PDF.

Once the publication has been approved to ORE, you cannot change the file within Symplectic.

Contact us; we may be able to switch the files within ORE.

If your research was funded by one of the 27 PubMed Central (PMC) funders, your article should be made available in PMC. Wellcome Trust funded monographs and book chapters must be uploaded to PubMed Central Bookshelf.

If you paid for open access, the publisher might deposit on your behalf. If they do not, self-archive your accepted manuscript using Europe PubMed Central Plus. The Wellcome Trust require, if an APC is paid, that the publisher submits the final full text with CC BY licence to PMC. For Wellcome Trust funded monographs and book chapters, use the PMC Bookshelf deposit form.

You might not need to pay to publish open access. Many journals listed in the Directory of Open Access Journals (DOAJ) do not charge for open access publishing. We have signed up to Transformative Agreements with publishers that include open access publishing at no extra cost for University of Exeter authors, as the cost is already included in an annual fee that we pay to the publisher.

If a fee is charged, your funder might pay this, either through your research grant or via central open access funds provided to the University. Check your funder open access policy for details.

We administer the UK Research Councils open access block grant, Wellcome Trust open access funds, a small British Heart Foundation grant and Institutional open access fund.

Contact us for more information, and to apply for funding from one of these.

Most funders, including Horizon Europe, NIHR, UKRI and the Wellcome Trust will no longer pay other publication costs such as page charges, colour, figure or excess length charge. We recommend seeking a publishing option that does not incur these types of costs, or requesting a waiver from the publisher.

Most journals allow you to make your accepted manuscript open access in the institutional repository ORE; upload via Symplectic. There are no charges associated with this.

If you wish to publish as open access on the publisher website and have no funding to pay an APC, consider the options below

  1. Approach your research funder to ask if they will pay.
  2. Ask the publisher to waive the fee.
  3. Submit to a journal that does not charge APCs e.g. many journals listed in the Directory of Open Access Journals (DOAJ) do not charge fees to authors to publish (filter by "without publication fees").
  4. Take advantage of Transformative Agreements that we have signed up to, which include open access publishing at no extra cost for University of Exeter researchers.
  5. Apply for open access funding from the Institutional open access fund.

Apply to the Open Research team for open access funding upon submission to a fully open access journal that charges publishing fees.

Contact us upon acceptance to a hybrid journal (not fully open access) to discuss your open access options - before the paper is published online (any version). From 01 January 2021, we can only pay open access publishing fees in hybrid journals when this is essential for funder compliance; you can publish open access in hybrid journals through Transformative Agreements that we have signed up to.

The central open access funds are limited so we cannot guarantee that we can pay your open access fee until the point at which we raise the Purchase Order. We cannot pay for open access if the output is already published online, so please ensure you apply to us in plenty of time before it is published.

To publish open access in journals included in publisher Transformative Agreements, corresponding author must have a current University of Exeter affiliation and an active Symplectic account.

In order for us to pay an open access publishing fee using our central open access funds, lead / corresponding author must have a current University of Exeter affiliation and an active Symplectic account. Exceptions will only be made where the lead / corresponding author is a current undergraduate student, as undergraduates do not have Symplectic accounts.

If the lead / corresponding author is not affiliated with University of Exeter, please apply to the current institution / organisation of the lead / corresponding author for open access funding. If the lead / corresponding author has no open access funding and the open access fee is mandatory to publish e.g. in a fully open access journal, you are welcome to contact us to discuss whether the fee can be paid using the University of Exeter's open access funds, we will consider such requests on a case by case basis.

If you received an invitation to publish, we suggest using Think, Check Submit to ascertain whether this is a journal that you wish to publish in, especially if the publisher is charging a fee to publish your work. Your funder might pay your open access fee, providing the publication is within the scope of their open access policy. Commissioned / invited reviews are excluded from the UKRI open access policy, Wellcome Trust open access policy and institutional open access funds policy.

PGRs are required to submit a copy of their thesis/dissertation to Open Research Exeter (ORE), where it will be made freely available as open access. Read more about PGR e-theses.

All research publications produced whilst at the University of Exeter must be uploaded to ORE, as per the open access and research data management policy for PGRs.

If your publications acknowledge external funding, you need to make sure you publish in compliance with the open access requirements of your funder of research.

PGRs are eligible to apply for funding to publish open access and to benefit from open access publishing through publisher Transformative Agreements.