Frequently asked questions
There are two main ways to make your work available as open access:
- Open access in a repository. Upload your accepted manuscript via Symplectic, it will be made open access in the institutional repository ORE, in accordance with publisher policy. There are no charges associated with this option, which is sometimes referred to as self-archiving or “green” open access.
- Open access on the publisher website. Your final full text will be published as open access on the publisher website immediately upon online publication, with a licence such as one of the Creative Commons licences applied (eg CC BY). This may involve payment of a fee to the publisher ("gold" open access), or there may be no author fees ("diamond" or "platinum" open access).
Open Research Exeter (ORE) is the University of Exeter’s institutional repository for storing, preserving and providing access to the research outputs of the institution. ORE is integrated with Symplectic, the University's Current Research Information System (CRIS).
All research publications produced by University of Exeter researchers should be made available in ORE, providing a showcase for the University's research activity.
An embargo is a period of time following publication before an output can be made available as open access in a repository such as ORE. Many publishers allow you to upload your accepted manuscript to a repository, but they may require than an embargo is applied. Upload upon acceptance, Open Research will apply the embargo as part of the process of checking your upload before approving to ORE. The embargo will run from the date of publication and lift automatically once the embargo period has passed.
Yes. Upload upon acceptance (comply with REF 2021 open access policy). An embargo will be applied to your paper, in compliance with publisher requirements. The embargo will lift automatically once the embargo period has passed.
REF policy respects publisher embargoes (maximum 12 months for REF panels A and B / 24 months for REF panels C and D). Papers that are still under embargo will be eligible to be submitted for the REF.
An embargo often applies to the accepted manuscript. Always upload upon acceptance.
If your article has not yet been published, we will apply a temporary indefinite embargo, then revisit it upon publication to add metadata including DOI and a link to the publisher version. We will also set the publisher embargo, which runs from the date of publication and will lift automatically once the period has passed.
Check individual journal policies using SHERPA/RoMEO. If the journal embargo period for the accepted manuscript exceeds the maximum allowed by your funder, you may need to pay for open access.
Please upload all of your University of Exeter research outputs via Symplectic to ORE.
All outputs should be uploaded via Symplectic to ORE. If you are publishing with paid open access, you may wait and upload the final published PDF, as soon as possible after publication.
Often it is not permitted to make the final published PDF available in a repository. Check journal policies using SHERPA/RoMEO. If you paid to publish with open access, you can upload the final published PDF.
Once the publication has been approved to ORE, you cannot change the file within Symplectic.
Contact us; we may be able to switch the files within ORE.
If your research was funded by one of the 27 PubMed Central (PMC) funders, your article should be made available in PMC. Wellcome Trust funded monographs and book chapters must be uploaded to PubMed Central Bookshelf.
If you paid for open access, the publisher might deposit on your behalf. If they do not, self-archive your accepted manuscript using Europe PubMed Central Plus. Charity Open Access Fund charities require, if an APC is paid, that the publisher submits the final full text with CC BY licence to PMC. For Wellcome Trust funded monographs and book chapters, use the PMC Bookshelf deposit form.
Your funder might pay your open access fee, either through your research grant or via central open access funds provided to the University. Check your funder open access policy for details.
Contact us for more information, and to apply for funding from one of these.
In addition to charging journal subscriptions and open access fees, some publishers charge additional publication charges including page, colour or figure charges and publication fees not associated with open access. Charges of this type originated when the main mechanism for accessing journals was in print; they have less relevance in a primarily digital environment. Consider choosing "colour online only" free of charge; consider querying these charges with the publisher and request that they are discounted or waived.
If the publication charges must be paid, check the terms and conditions of your research grant to see if they are an eligible cost.
Other publication charges may be paid from the UK Research Councils open access block grant, although this is a finite pot of money, primarily intended to support open access. We therefore ask authors to request a waiver or discount of the fee before approaching us for funding. If the fees cannot be waived, submit a publication charges funding request before committing to pay.
If you wish to publish as open access on the publisher website and have no funding to pay an APC, consider the options below
- Approach your research funder to ask if they will pay.
- Ask the publisher to waive the fee.
- Submit to a journal that does not charge an APC e.g. some journals listed in the Directory of Open Access Journals (DOAJ) do not charge fees to authors to publish.
- Take advantage of an APC waiver through an institutional membership or offsetting agreement e.g. journals in the Springer Agreement for UK Authors, American Chemical Society, Hindawi, Modern Languages Open (other APC discounts and waivers are also available)
- Apply for open access funding from the Institutional APC Fund.
Apply upon acceptance. This ensures that your funding request can be processed in time for your work to be published as open access immediately upon online publication. If it is published not as open access, this means it is behind a log in / paywall and people are paying to read it, so we would not then also pay an open access APC. We can only pay for open access when outputs are published as open access at the first point of online publication.
If you are submitting to a fully open access journal, you may be required to provide billing details upon submission, in which case apply to us for funding at this point.
Anybody that is a current member of the University of Exeter can apply to the central open access funds that we administer. Professional Services staff can apply on behalf of researchers. Generally, we would expect that the lead author is based at Exeter, but in situations where the lead author is unable to provide open access funding, please get in touch to discuss your request.
If you received an invitation to publish, we suggest using Think, Check Submit to ascertain whether this is a journal that you wish to publish in, especially if the publisher is charging a fee to publish your work. Your funder might pay your open access fee, providing the publication is within the scope of their open access policy.
Yes. You are required to submit a copy of your thesis/dissertation to Open Research Exeter (ORE), where it will be made freely available as open access.
All research publications produced whilst at the University of Exeter must be uploaded to ORE.
If your publications acknowledge external funding, you need to make sure you publish in compliance with the open access requirements of your funder of research.