Room allocation procedure

Once we have allocated you to University accommodation you will receive an email from us telling you how to view our offer. Only one offer of accommodation will be made.

It is not always possible to allocate to one of your preferences. In these circumstances the information you provided on the application form will be used as a guide for the type of accommodation we offer you.

Please read through the offer of accommodation carefully and make sure it is suitable for your needs (even if it does not meet your stated preferences). You do not have to accept an offer of accommodation.

If you reject an offer of accommodation we may not be able to make you another offer unless there are special circumstances which we were unaware of at the time of allocation. You may then need to find private housing.

What is considered during the allocation process?

The University is committed to creating balanced communities in all its residences and the selection of residences is managed by the Accommodation Office.

  • Selections are randomised - we will allocate popular residences first. Once the number of students required to fill a residence has been selected, we will look at the additional accommodation preferences, including interests, to allocate students to corridors/flats.
  • If we are unable to allocate you to one of your preferences, we will use the accommodation preferences on the application to make you an offer of accommodation e.g. a student who has applied for residences that are self-catered en-suite on-campus accommodation, may be offered an en-suite self-catered accommodation located off-campus.
  • Students with disabilities, health-needs or other special requirements will be considered on a case-by-case basis.

Please see the table below which shows what the Accommodation Office do and do not take into consideration when allocating rooms to students:

 Undergraduate
before 31 July
Postgraduate/PhD
before 31 July
Undergraduate
from 1 August
Postgraduate/PhD
from 1 August
Date of application No Yes Yes Yes
Proximity to college* No No No No
Academic achievement** No No No No
Unconditional offer Yes No Yes No
Tuition fee deposit received No Yes No Yes

* Proximity to college - As you may taught in any academic building on the university campuses we may not place you in residences which are closest to your college. We try to have a balance of students in each residence/flat from different courses to provide the best mix of students. We cannot guarantee you accommodation on your campus of study.

** Academic achievement - The University of Exeter needs to be your firm choice before you can make an application for accommodation and to help create a diverse community we do not take into account your academic achievement.

The allocation process for our families/couples accommodation is different. If you are applying for this type of accommodation, please visit our families/couples webpage for further information.

Additional preferences

During the application process you will be asked to indicate your additional preferences for accommodation. We will take these into account when allocating accommodation but please note that we cannot guarantee that we will be able to fulfill any of these additional accommodation preferences. Please see the drop down boxes below for further information:

We work hard to allocate students with similar interests to twin rooms, and it is possible to swap contact details with your roommate before arriving in Exeter, ensuring you have a friend to explore campus with as soon as you move in!

If you prefer to be offered a place in a twin room please say so on your application. We will do our best to satisfy your request.

We cannot guarantee single rooms to new undergraduates in catered halls. When we have allocated to all students requesting a twin room, remaining twin rooms will be allocated to the next student wanting accommodation.

It may be necessary to temporarily place some students in shared rooms. You will be given a rent rebate for the period you have to share. Applicants must agree in their contract to move to a room of their own when requested.

Rent rebates for shared accommodation are £11.91 per week for the 2016/17 academic year.

Your offer of accommodation will state what we have allocated for you. You can choose to accept it or look for something else.

We normally allocate a mix of male and female students of varying ages to each flat/floor. If you would prefer to live in a male or female only flat/corridor or with students in your own age group please indicate this on your application.

You are able to specify if you would prefer to be placed on the ground floor or not.

We aim to place students who indicate that they wish to live with other who select ‘quiet’ on their applications form together.

For undergraduate students, we have two designated quiet blocks at Lydford, St Germans and Nash Grove. In other locations, we aim to place students who indicate that they wish to live with others who have selected 'quiet' on their application together.

If you wish to apply for this type of accommodation you can do so by answering the question about your preference to live with students who request a quieter lifestyle on the accommodation application form. Please note we cannot guarantee an offer of quiet accommodation to all who apply for it.

This year the University of Exeter will be offering students an option of living in alcohol free accommodation. The offer will be subject to availability and dependent on how popular this type of accommodation is.

We will aim to allocate students who request to live in alcohol free environment together in flats/corridors within the residences. We do not envisage being able to guarantee a permanently alcohol free environment but by grouping like-minded people together it is hoped we can create an opportunity for those who would prefer this option.

In applying for this type of accommodation, applicants understand that alcohol will not be brought into, be stored or be consumed in the flat.

If you wish to apply for this type of accommodation you can do so by answering the question about your preference for an alcohol free environment on the accommodation application form. Please note we cannot guarantee an offer of alcohol free accommodation to all who apply for it.

The University of Exeter will endeavour to provide accommodation for students who wish to live in a Kosher environment. Students living in this accommodation will have requested a Kosher environment and as such will be expected to adopt the appropriate lifestyle.

The accommodation provided is likely to be at our St Davids residence which is standard accommodation with shared bathroom and kitchen/communal areas and will be provided to any student meeting our guarantee of accommodation. However, this may mean that undergraduate and postgraduate students requesting Kosher accommodation will live in the same flat/house.

If you wish to apply for Kosher accommodation, you should indicate this in the relevant section of your application. We will also require a letter of recommendation from your Rabbi, which you should send marked for attention of Accommodation Office team to sid@exeter.ac.uk.

The exact residence will be allocated once we know how many applicants have opted to live in a Kosher flat/house and it is not possible to guarantee being able to offer this environment if the demand does not equate to the minimum number of residence in the flat/house available. In this case, students requesting a Kosher environment will be housed together, but other students (who were not seeking this type of accommodation) will be allocated to the flat/house alongside them in a non-Kosher environment. We will confirm whether you have been allocated to a Kosher flat/house when we make you a formal accommodation offer

Please note that postgraduate students applying for this type of accommodation will be allocated to an undergraduate residence.

If you have a medical condition that the University of Exeter should know about, you will need to indicate this on your application. Please see our medical support tab for further information.

You will be asked to provide us with your top four interests from a list including: sports, music, nightclubs, socialising and other. We will then aim to allocate you to a hall/flat with students who share similar interests to you.

Excellent service with email. I had got my contract within days as the university understood my problems with Visa application. I would like to thank the accommodation team for this. Thank you. 

Former resident