» Event planning checklist (.doc)
» Agenda template (.doc)
» Speaker information form (.doc)
» Pre-event planning checklist (.docx)
» Pre-event planning checklist for online events (.xlsx)
» Teaching and Research Speakers Risk Assessment (.doc; visit this page for all Prevent information)
Planning an event
- What are the event aims and objectives? It may be helpful to complete a simple Event planning checklist
- What is your budget, and who is paying for the event? See our budget and costing section for more information
- What will the agenda look like? Our Agenda template may be useful for small meetings and workshops.
- When will the event be run? Is this likely to suit most attendees? For example, will people with childcare commitments be able to attend?
- How many people are you likely to invite? How many do you need to attend to break even?
- The Speaker Information Form may be useful when contacting speakers as many will have different requirements for travel, IT equipment, etc.
- All events with external speakers must carry out a Prevent risk assessment
- Where your event is likely to involve logistical planning (i.e. beyond a simple workshop or meeting), organisers are advised to refer to the Event Management Standard, particularly the Pre-event planning checklist and Pre-event planning checklist for online events
- Inclusivity at events – please note that the University is subject to the Equality Act 2010 and considerations should be made to ensure that those staff and students with parenting and/or caring responsibilities are able to attend