For further information please see the Code of good practice on the employment of postgraduate students

Postgraduate Teaching Assistants - ad hoc work

Regular/ Pre-scheduled work

From 24th September 2018, Postgraduate Students who are engaged on regular/pre-scheduled work will be employed on annualised contracts of employment to ensure equality of treatment with other colleagues on similar working patterns.  These changes form part of an ongoing review of our contracting arrangements for workers and will initially be piloted for 12 months.

There are many benefits including:

  • Greater professionalization of the Postgraduate Teaching Assistant Role, including clear association with the Education and Scholarship Academic terms and conditions of employment
  • Opportunities for employment whilst studying as a postgraduate student can be included as a marketing tool for postgraduate students.
  • A commitment by both parties in terms of the commitment to provide work by the University and by the employee to undertake the work that has been agreed. 
  • Participation of postgraduate students in induction/probation/training and Performance Development and Review procedures (EPDR) for which payment will be made for participating in these activities. 
  • Membership of the University’s pension scheme arrangements “Universities Superannuation Scheme” and other benefits received by employees of the University, including sickness benefits.
  • Ensures that the terms and conditions and benefits are applied equitably with other employees on similar contracting arrangements.

A flowchart setting out the new arrangements can be found here PTA Process Further guidnace for managers and students can be found below.  

Frequently asked questions for Postgraduate Students/Postgraduate Teaching Assistants

Frequently asked questions for Managers

If you have further queries that cannot be clarified through the links above please refer to the following contacts or email Temporary Resourcing.

 

Casual/ Ad hoc work

Arrangements for employing postgraduate students who are not on annualised contracts for ad hoc work such as sickness cover will continue to be provided through our eclaims processes. If you are offered this you will need to make a claim and will be paid through the claims payroll. You should still receive details of what you are expected to do and any training needed. Please follow the steps outlined in the casual workers' information, new starters what you need to do.

Your College will ask you to complete the casual claims registration process to gain access to the eClaims system and bring in proof of your right to work in the UK in this role. Payment will be made using the standard university rate of £16.91 per hour. Please note that this figure includes payment in advance for pro-rata holiday entitlement of 41 days.

Postgraduate students who have undertaken additional casual work - whether teaching, demonstrating or administrative/clerical - you should also login to the eClaims system and submit an electronic timesheet. In order to submit a timesheet on the eClaims system there must be a suitable job role and approval path set up in the system. Please email e-claims@exeter.ac.uk for full details.

Hours

The University has agreed limits on the hours which its students should work for the University in order to protect their learning and education. (See section 6 of Code of Good Practice on the Employment of Postgraduate Students and the Good Practice Guidelines for Undergraduate Students undertaking paid employment during term-time.)

 

For part-time students see the maximum hours permitted per year in the table below:

PTA student FTE:

1

0.9

0.8

0.7

0.6

0.5

Study hours per week

37.5

33.75

30

26.25

22.5

18.75

Study hours per year

1650

1485

1320

1155

990

825

Maximum work hours permitted per year

180

345

510

675

840

1005

Study hours and work hours combined

1830

1830

1830

1830

1830

1830

Tier 4 visa students/employees - please be aware that these visas carry legal restrictions on the number of hours paid or unpaid work can be undertaken.  This is a maximum of 10 or 20 hours per week (depending on your visa) and cannot be averaged over a longer period.  Please ensure you do not work more than your weekly working limit (this includes additional ad hoc hours, voluntary work and/or any work undertaken for another discipline/College or employer).

For further information please ensure you have read the Code of Good Practice on the employment of Postgraduate Students.

Expenses

Expenses will only be paid if they are approved in advance, reasonable and supported by receipts and allowable under the University of Exeter's Expenses policy. Please note that the University would not normally pay expenses for any worker travelling to the University for work. All expenses will be paid in line with HMRC guidance and claimed through Finance.

Right to Work

The UK Government has introduced regulations (the Immigration, Asylum and Nationality Act 2006) to ensure that employers only engage workers who are legally permitted to work in the UK. These regulations require an employer to verify a new worker’s right to work in this country by checking and copying certain documents and to undertake annual checks on workers whose right to work in the UK is time-limited.

This requirement applies to all new workers, irrespective of their nationality. It is a criminal offense to engage someone who does not have the right to work in the UK.

You need to bring in the appropriate documents to your College, or HR, Room 356, Northcote House BEFORE you commence work where a copy of the documents will be taken and the originals returned to you. You will not be able to submit timesheets via the eClaims system until the documents have been received.

 

Useful links