Sitting Referred/Deferred Examinations Overseas

Referred and deferred exams will be held at the University between Monday 12th – Saturday 17th August 2019 (inclusive).

All students are expected to return to their normal campus to sit their exam(s). If you are unable to return to the University to take your exam(s) you must ask for permission to sit the exam abroad.

HOW TO APPLY

Please complete the request form once your results have been formalised post Exam Board in June 2019. Send the completed form, which MUST be accompanied by supporting evidence in English, to examsoverseas@exeter.ac.uk by no later than noon Friday 28th June 2019.

REASONS THAT CAN BE CONSIDERED

The only reasons that can be considered for sitting abroad are:

Medical reasons – if you are unable to travel for medical reasons.

NB - this is where medical reasons prevent you travelling but not from sitting an exam. A Mitigation Application should be submitted if medical reasons mean your performance at an exam (in any location) will be affected.

Academic Study – if you are undertaking further academic study during the exam period and the host institution has confirmed that you are not allowed to return to the University for these exams.

Overseas work placements (credit bearing) – only if you have had a request for permission to return to the University for the exams refused by the placement provider.

Other exceptional personal circumstances.

Please note – financial or employment reasons will not be accepted except in exceptional circumstances.

EVIDENCE REQUIRED

When you ask for permission to sit your exam abroad, your request form must be accompanied by supporting evidence in English*. This is important – any application that does not have the appropriate supporting evidence attached will be refused and students will not be chased for additional information.

Medical:

A letter from an independent medical professional to confirm that you are unable to travel for medical reasons.

Academic:

Official documentation such as a verifiable letter from your place of study that states what you are studying, the course dates, and confirms that you do not have permission to attend the exams in August.

Overseas work placements (credit bearing):

Official documentation such as a verifiable letter or email from your place of work confirming that you do not have permission to attend the exams in August.

Other:

Other verifiable evidence that provides details of the unavoidable circumstances and shows that you are unable to return to the University for exams in August.

*Official translations

Where a document is not in English, the original must be accompanied by a fully certified translation provided by a professional translator/translation company.

This translation must include:

• details of the translator/translation company’s credentials; and

• confirmation that it is an accurate translation of the original document; and

• the translator/translation company’s contact details.

It must also be dated and include the original signature of the translator or an authorised official of the translation company.

Translation companies will charge you a fee.

WHAT HAPPENS NEXT

All decisions will be sent by College Hubs via email on Monday 8th July 2019.

If your College approves your request to sit exams abroad you will receive a further email from the Examinations Office in the week commencing Monday 15th July 2019 giving details of the final stage of the official online registration process.

PLEASE NOTE that if your request to sit abroad is approved, all costs incurred at your overseas host venue is directly chargeable to you, the student. This is in addition to the Referred fees and a Sit Overseas admin fee payable to the University of Exeter.

ACCOMMODATION EXETER / PENRYN CAMPUS

Accommodation will be available in Exeter and Penryn for those students who are required to return to the UK to sit their exams. Full booking details for this accommodation will be advised in the official email which will be sent in the week commencing Monday 15th July 2019.

VISA EXTENSIONS

If you have any worries about your visa status or think you need to extend your visa, please contact the International Student Support team: sid@exeter.ac.uk