Graduation preparation

If you would like to ATTEND your ceremony...

Ceremony Timetable

The ceremony timetable will be available on our website here in September 2019, and students eligible for graduation will be emailed when the schedule is available. 

Changing your Ceremony

It is not possible to graduate in a ceremony in which your programme is not represented, and as such requests to graduate on a different day or at a different time cannot usually be accommodated. 

If you are studying for a combined subject degree and wish to graduate with your other subject please contact sid@exeter.ac.uk, where requests will be considered on a case-by-case basis.

Transferring to a future Graduation session

Due to the large numbers of students eligible for each graduation session, it is not normally possible to accommodate requests to attend graduation at a different time of year. If you have specific circumstances preventing you from attending your ceremony and would like to request a transfer to a future ceremony, please contact sid@exeter.ac.uk. Requests are considered on a case-by-case basis.

 

Graduation Deadlines

To ensure you are able to attend your graduation ceremony without any problems, please make sure you adhere to the deadlines below:

When?Deadline
23 September

Online Registration Opens

27 October

Deadline for completing registration

If you do not register by the deadline, you will not be able to attend your ceremony.

4 November

Online Store opens for additional tickets (if available)
Deadline for changing your name and address on your Student Record (if applicable)
PGR Students: Deadline for uploading your final thesis to ORE.
11 November Deadline for clearing all remaining academic debt owed to the University
15 November Deadline for ordering robes in advance
24 November Deadline for purchasing additional tickets via the Online Store

To find out when you can expect communications from us, please see our Graduation Communications Timeline here.

Graduation Registration

In order to attend your ceremony, you must register online through the Student Record System by the deadline given in your invitation email. 

Registration for Winter Graduation 2019 will open on 23 September 2019. You will receive an invitation email on this date giving details of your ceremony and asking you to complete registration.

Graduation registration will close on 27 October 2019. If you do not register by this date, you will not be able to attend the ceremony.

Request Complimentary Tickets

During registration, you will be able to request up to 2 complimentary tickets. If any additional tickets are available after graduation registration closes, they will be sold through the Online Store from 4 November 2019. Further information can be found in Section 5 below.

Your Name

During registration, you will be asked to confirm that your name is correct. We recommend that the name that appears on your certificate matches the name on your official identification, such as your passport, driving licence, and birth certificate.

If you need to amend the name on your student record, you will need to bring your official identification to SID in the Forum (Streatham Campus), the Info Point in South Cloisters (St Luke's Campus), or the Penryn Info Point in Peter Lanyon Building (Penryn Campus) by 4 November 2019. Please also bring your student card with you. An advisor will take a copy of your identity documents and amend the name on your record immediately.

If you are unable to visit in person, you can email a CERTIFIED copy of your identity documents to sid@exeter.ac.uk by 4 November 2019. For details of how to certify a copy, please see our guide here: ‌How to certify a copy

PLEASE NOTE: We are only able to amend the name on your record before you are officially awarded your degree by the University. You will not be able to amend your name after your award is confirmed, even if it is before the deadline above.

Your Name Pronunciation

During registration, you will be asked to provide pronunciation guidance for the presenter who will read your name during the ceremony. If you do not provide pronunciation notes, we cannot guarantee that the presenter will know how to read your name. All pronunciation notes are passed to our presenters who will try to pronounce your name correctly.

Academic Eligibility

Undergraduate and Postgraduate Taught Students: All those who have completed a Bachelor's, PGCert, PGDip, or Master's-level qualification are eligible to attend a graduation ceremony. You must have been confirmed to be awarded a degree by the University Assessment, Progression and Award Committee in order to be eligible to attend the ceremony. Please check with your college once your results have been released if you are unsure if you are eligible to attend the ceremony.

Postgraduate Research Students: You must have submitted your thesis, received your completed examiners' report, completed any necessary corrections and uploaded a final copy of your thesis to ORE by 4 November 2019. If you have not fully completed your degree by this date, you will be invited to attend the Summer ceremony in 2020.

 

Financial Eligibility

Outstanding Debts: If you have an academic-related debt to the University you will be prevented from graduating. All outstanding balances must be cleared by 11 November 2019. You can make a payment online through the epay system. Alternatively, contact SID on 0300 555 0444 (UK callers) or +44 (0)1392 724724 (International callers).

 

If you are unsure or have any questions about your eligibility, please contact your college administrative office or log an enquiry with SID online

Award Documentation

Your award documentation (your official transcript and certificate) can only be issued after the official date of your award, which is after you have received your results. Before this date you can obtain an interim transcript from SID or via the 'Your results' page in the Student Record System, accessible through iExeter

If your award is conferred well in advance of the ceremony, your award documents will be posted to your home address in advance of the ceremony and you will be emailed to notify you of this. Receiving your award documents prior to graduation does not affect your eligibility to attend the ceremony.

Other award documents (subject to successful completion) will be issued at the graduation ceremony.

Receiving your Award documents early

If you are attending your graduation, but require your award documents before the ceremony, please contact SID to enquire if this is possible. Please note that we are unable to issue any award documents before you have been officially awarded your degree, which may not be until very close to the ceremony.

Additional Copies of your Transcript and Certificate

Additional copies of your transcript and certificate can be purchased once you have been awarded via the Online Store. Please note that any extra documents ordered will be sent via separate mail and will not be included with those issued at your ceremony.

How to Order your Robes

In order to graduate, you must wear full academic dress to the ceremony (gown, hood and cap). You can hire or buy your academic robes from Graduation Attire online at: www.exetergraduation.co.uk. The online ordering system will be open from 23 September 2019. 

To order your robes, you will need the following details:

  • Your name and student number
  • Your height (from head to floor)
  • Your head circumference (measure 1 inch above your eyebrows)
  • Your payment card details

If your details are not recognised by the Graduation Attire site, please contact SID.

Price Information

All prices are correct as of July 2019

 1-Day Hire5-Day HirePurchase
Bachelors £39.60 £65.00 £132.00
Undergraduate Masters £39.60 £65.00 £138.00
Postgraduate Masters £39.60 £65.00 £138.00
PGCE/PGCert/PGDip £39.60 £65.00 £138.00
PhD £45.00 £70.00 £174.00

Questions about your order?

If you have any questions about your robe order, you can contact Graduation Attire directly using the details on their website: www.exetergraduation.co.uk 

 

Please note: We have been notified of at least one company falsely claiming to offer a gowning service for the University of Exeter's graduation ceremonies. Please be aware that Graduation Attire is our sole supplier of academic dress for these events. Graduands are unable to purchase or hire gowns from other suppliers. Those not in correct academic dress will not be permitted to cross the stage.

 

Additional Tickets

Graduands can request up to 2 complimentary tickets as part of their graduation registration online. If capacity of the venue allows, extra guest tickets can be purchased through the Online Store at a charge of £15 each from 4 November 2019. To avoid overloading the Online Store site, tickets will be released at staggered time. Details of ticket release times will be updated here in due course.

An email containing a link to the Online Store will be sent to graduands at the time the tickets go on sale. 

Due to limited capacity, and to maintain fairness, we may limit the number of extra tickets you are permitted to purchase. There will be a waiting list in operation should you require more tickets. Please contact SID to be added to this waiting list.

Please note that creating multiple Online Store accounts in order to purchase additional tickets is not permitted. Ticket purchases over and above the limit will be refunded to allow students on the waiting list to purchase additional tickets for high-demand ceremonies.

Tickets will be available online until 24 November 2019 or when tickets are sold out (whichever comes first). If there are additional tickets available after this time, they will be available to purchase from SID. Please call 0300 555 0444 (for UK callers) or +44 1392 724724 (for international callers).

Please be advised that tickets are non-transferrable. Purchased tickets that are no longer required can be refunded until 24 November 2019. Please contact the SID desk to advise of unwanted tickets.

Guests without tickets 

Exeter

If there are any available tickets on the day for ceremonies taking place in Exeter, they will be sold at the SID desk in the Forum. Additional tickets are £15 each.

Guests who cannot purchase or do not have tickets for the ceremony can watch the event live via web streaming in the Forum Alumni Auditorium. You do not need a ticket to watch the ceremony via the live web stream.

The ceremonies will also be live streamed on our watch the ceremonies page.

Dogs

Please be advised that dogs (except for registered assistance dogs) are not permitted inside the Great Hall or the Forum. We therefore strongly recommend that dogs are not brought to campus during graduation.

 

 

Travelling to Exeter

By Train:

Exeter's mainline train station is Exeter St David's, which is around a 15-minute walk or 5-minute taxi ride from the Streatham Campus. Taxis are available outside the station. 

You can also travel to Exeter Central Station which is located in the city centre, around a 25-minute walk or 10-minute taxi ride from the Streatham Campus.

By Bus:

The Streatham Campus is served by the D Bus route, which includes Digby, St Luke's Campus, the City Centre and Streatham Campus. For information regarding the bus services in the city, please see the Stagecoach website

By Taxi:

Apple Taxis (01392 666666) have a dedicated taxi rank on Streatham Campus, and have offices at both Exeter St David's railway station and Exeter Airport.

By Car:

The M4/M5 links Exeter directly to London, the Midlands, South Wales and the North including Scotland. For detailed directions to Streatham Campus, please see here.

Please note that, with the exception of pre-booked accessible parking, there is no parking available on campus for graduation guests. We would advise using public transport where possible to reach the campus.

Please note that parking on Prince of Wales Road and Streatham Drive is limited and owned by the City Council and not the University. There is a fee for parking here, which can be paid using the Street meters.

For further information about car parks in Exeter please see the council website here: https://exeter.gov.uk/car-parking/

For those arriving via the M5, there are Park and Ride services from Honiton (Junction 29), Sowton (Junction 30) or Matford (Junction 31), with buses running to the city centre. For more information please see here: https://www.devon.gov.uk/roadsandtransport/parking/park-and-ride/

Accommodation

On-Campus Accommodation

The University has limited bed and breakfast accommodation available on campus, which is bookable through Event Exeter. Please see their website or call 0300 555 0214 for more information. 

Off-Campus Accommodation

There are a variety of hotels and B&Bs available near to the University. For further information, please see the Visitor Accommodation pages on our Accommodation website. 

Student Visa Information

If you have a valid Tier 4 visa, you can re-enter the UK as long as you carry a copy of your Graduation Letter in your hand luggage to show the immigration officer if asked. It is also advisable to carry a copy of your onward flight tickets to show that you will be leaving the UK before your visa expires.

To obtain a Graduation Letter, please contact SID by emailing sid@exeter.ac.uk or visit the desk in person.

If your Tier 4 visa is no longer valid, you will need to apply for a Visitor Visa instead. Please see the International Student Support pages for further information.

Visas for Friends and Family

If you would like your friends or family to attend your graduation or just to visit you in the UK, they may need to apply for Visitor visas. You will need to send them documentation confirming your current study and immigration status and there are a number of documents that they will need to prepare. You can print your graduation invite letter by logging into your student record and choosing the option of 'self service letters' or you can request a letter from us at the SID desk.

More information can be found on our International Student Support pages.

If you or any of your guests have any accessibility requirements such as special seating arrangements at the ceremony or a disabled parking space, please provide details when completing the online registration task outlined in your invitation email. 

If you did not request a disabled parking space as part of your registration, please email sid@exeter.ac.uk to request one. 

Access to the Stage

Access to the Great Hall stage is usually via a flight of 9 steps at the front of the Great Hall. For those with mobility needs, we can provide a number of alternative options, including ramp access from the back of the stage if you wish. Once registration has closed, a member of the SID Team will be in touch with all students who specify accessibility needs during registration to discuss your preferences and make arrangements for you.

If you have any queries about the arrangements or need further information, please contact the SID team at sid@exeter.ac.uk.

Merchandise

We have teamed up with Campus Clothing to offer you the chance to celebrate your graduation with an official University of Exeter "Class of 2019" hoodie or t-shirt. All garments are fairtrade, and already have your name and those of your fellow course mates printed on the back. You can even add bespoke personalisation to make your memento that extra bit special.

The friendly Campus Clothing staff will have a stall at your ceremony, but you can skip the queues and avoid disappointment by pre-ordering at https://uk.campusclothing.com/Exeter. Don't forget to follow their updates on Instagram and Twitter for live graduation updates and the chance to win prizes.

Please note that your name will only appear on the clothing if you have indicated that you would like your name to be included on graduation memorabilia (you will be asked this during the graduation registration process). If you have any queries about this please contact SID.

The University of Exeter 2019 Yearbook

The Exeter Alumni team are once again working with GradFinale to create the University of Exeter 2019 Yearbook. If you have not yet started your yearbook page, please visit https://www.gradfinale.co.uk/static/register to get started. 

To pre-order your yearbook from GradFinale please visit https://www.gradfinale.co.uk/basket. All pre-ordered Yearbooks will be available on your graduation day.

Please note that you will not appear in the Yearbook unless you have completed a profile on GradFinale. If you have any problems with your profile or have forgotten your GradFinale login details, please email admin@gradfinale.co.uk for assistance. For other information about the Yearbook, please contact the Alumni team on alumni@exeter.ac.uk.

Make sure you check our On the Day information pages to plan your graduation day and get the most out of your ceremony.

If you will NOT ATTEND your ceremony...

Graduation Deadlines

To ensure there are no issues with your award documentation, please make sure you adhere to the deadlines below:

When?Deadline
23 September

Online Registration Opens

27 October

Deadline for completing registration

4 November

Deadline for changing your name on your Student Record (if applicable)
Deadline for changing your address on your Student Record to ensure delivery of your award documents
Deadline for ordering DHL courier delivery for your award documents
11 November Deadline for clearing all remaining academic debt owed to the University

To find out when you can expect communications from us, please see our Graduation Communications Timeline here.

Graduation Registration

Even if you are not planning on attending your ceremony, please still register your non-attendance online through the Student Record System to ensure all your details are correct.

Registration for Winter Graduation 2019 will open on 23 September 2019. You will receive an invitation email on this date giving details of your ceremony and asking you to complete registration.

Registration will close on 27 October 2019.

Your Name

During registration, you will be asked to confirm that your name is correct. We recommend that the name that appears on your certificate matches the name on your official identification, such as your passport, driving licence, and birth certificate.

If you need to amend the name on your student record, you will need to bring your official identification to SID in the Forum (Streatham Campus), the Info Point in South Cloisters (St Luke's Campus), or the Penryn Info Point in Peter Lanyon Building (Penryn Campus) by 4 November 2019. Please also bring your student card with you. An advisor will take a copy of your identity documents and amend the name on your record immediately.

If you are unable to visit in person, you can email a CERTIFIED copy of your identity documents to sid@exeter.ac.uk by 4 November 2019. For details of how to certify a copy, please see our guide here: How to certify a copy

PLEASE NOTE: We are only able to amend the name on your record before you are officially awarded your degree by the University. You will not be able to amend your name after your award is confirmed, even if it is before the deadline above.

Your Address

When you register your non-attendance, you will be asked to confirm your home address. It is very important that your address is up to date so that your award documentation can be sent to you. If you need to amend your address after registration, you can do this via the Student Record System. You must ensure your address is correct in SRS by 4 November to ensure delivery. If you are having trouble accessing SRS, please contact SID by emailing sid@exeter.ac.uk.

Please note that your award documents will be sent to your home address, not your term-time address. Please ensure this address is up to date. 

Award Documentation

If you are not attending your ceremony, you will be asked during registration to confirm how you would like to receive your award documents (Certificate and Transcript).

Please Note: If your award is conferred well in advance of the ceremony, your award documents will be posted to your home address in advance of the ceremony and you will be emailed to notify you of this.

Collection

If you choose to collect your documents, they will be available to collect from SID in the Forum (Streatham Campus) by 18 November 2019. You will be emailed when your documents are available to collect. If you would like someone to collect your documents on your behalf, please provide their details during online graduation registration, or alternatively contact SID.

Post

If you choose to have your documents posted, they will be sent to your HOME ADDRESS as per your Student Record System in the week commencing 18 November 2019 and you will be emailed to notify you of their dispatch. You must ensure your home address is correct in the Student Record System before 4 November 2019 to ensure delivery.

DHL

By default, documents are sent via standard royal mail postal service - this does not offer tracking information. If your documents are to be posted to an address outside the UK we strongly advise that you order DHL courier delivery at an additional cost to ensure safe receipt of your documents. All DHL orders must be placed before 4 November 2019. Orders received after this date will be refunded and documents will be sent by standard non tracked mail. To order DHL delivery, please visit our Online Store here: https://store.exeter.ac.uk/product-catalogue/transcripts-and-certificates/courier-delivery.

Please note: When placing your order, the price will show as £10 until you enter your delivery address, at which point the price will be adjusted.

Additional Copies of your Award documents

If you require additional copies of your certificate or transcript, they can be purchased via the online store once you have been awarded.

In Absentia Robe Booking

The University's robing supplier, Graduation Attire, has introduced an exciting new system to allow students who are not attending their graduation ceremony to celebrate in style at home. They would like to offer all students graduating in absentia the opportunity to purchase their graduation gowns, a service previously only offered to those attending the ceremony.

The in absentia robe ordering system will be available via the following link from 23 September 2019https://inabsentia.exetergraduation.co.uk/

To order your robes, you will need the following details:

  • Your name and student number
  • Your height (from head to floor)
  • Your head circumference (measure 1 inch above your eyebrows)
  • Your payment card details

If your details are not recognised by the Graduation Attire site, please contact SID.

Price Information

All prices are correct as of July 2019

 Purchase
Bachelors £132.00
Undergraduate Masters £138.00
Postgraduate Masters £138.00
PGCE/PGCert/PGDip £138.00
PhD £174.00

 

Questions about your order?

If you have any questions about your robe order, you can contact Graduation Attire directly using the details on their website: www.exetergraduation.co.uk 

 

Please note: We have been notified of at least one company falsely claiming to offer a gowning service for the University of Exeter's graduation ceremonies. Please be aware that Graduation Attire is our sole supplier of academic dress for these events.