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Updating your personal details

Updating your personal details

Updating your personal details

You must ensure you keep both the University and the Home Office up-to-date with your personal information.

Keeping the University up to date

An important condition of your Tier 4/Student visa is that you register, and remain registered, on your programme of study. 

At the beginning of your programme you will need to show us your passport and Student visa, usually before you can register. You will be emailed instructions on how to do this given the current Covid-19 restrictions. In each subsequent year of study you will need to make sure you complete the online registration process at the beginning of each academic year.

The University is required to keep a copy of your passport and current visa, which will usually be in the form of a Biometric Residence Permit (BRP).  We will not share this information with anyone else (other than the Home Office) unless you give us your permission to do so.  If you get a new passport or visa during your studies you must bring these to us so that we can take a copy.

If you have a new passport or visa you need to show us during the year, you can email a scan or clear photo of the document to immigrationcompliance@exeter.ac.uk. If you are sending us a scan of your BRP card, please ensure you include the front and back of the card. 

It is extremely important that ensure that your visa remains valid throughout your period of study. 

At the start of your course, you should be given a Tier 4/Student visa which covers the duration of your studies plus some wrapping up time (contact us if this is not the case). If you require extra time to finish your programme you will need to apply for a new Student visa before your current visa expires. We will send you a reminder approximately 2 months before your visa is due to expire if you are still studying with us.

If you do need to extend your visa for any reason, our office will issue you with a new CAS number and can also check your application and supporting documents.

Another Tier 4/Student visa requirement is that you make sure that the University always has a record of your current address and other contact details. You will be required to provide these when you register, but please ensure you inform us of any changes to this. You can do this in iExeter.

Keeping the Home Office up to date

The way you report a change will depend on what the change is and whether your visa is a BRP card or a vignette (sticker) in your passport.  The table below shows you the form you need to complete if any of your details change part way through your studies.

Type of change

 BRP            

 Vignette

Address, legal representative's address (but see the note below this table)

MCC form

Online form 

Name, nationality

Online form

(approx. £161)

Online form 

(approx. £161)

Appearance, date of birth, gender

Online form

(approx. £161)

No report required

Details of new passport

MCC form

MCC form*

Criminal convictions

MCC form

MCC form

Changes to relationships with family members who have leave to be in the UK as your dependent

MCC form

MCC form

Other relevant changes

MCC form

MCC form

*If you have a new passport and your visa is a vignette (sticker) in your old passport, you do not need to transfer your visa to your new passport as long as you can travel with both passports.  If you want to enter into a tenancy agreement with a private landlord or you want to work, your visa must be on a BRP card or in a current passport.  In this situation you will need to submit a Transfer of Conditions application online.

For other benefits to transferring your Tier 4/Student visa to a BRP card, see UKCISA.

'Old' BRP cards

If you have extended your visa and have an 'old' BRP card, you should cut your old BRP in half and send it in a plain windowless envelope to this address:

Returns Unit
PO Box 195
Bristol
BS20 1BT

You should include a written note to explain that you have applied for a new visa and received your new BRP, so are returning the old one. You can send it from a Post Office.

Costs

MCC forms are free. Additional cost of £800 for premium applications.  

Contact us for help with checking and submitting the right form for your situation.

Note: If your BRP card expires on 31/Dec/2024, but you think your visa is longer, this is not an error. BRP cards cannot be issued beyond that date.

UK Visas & Immigration will update their information on how to update your BRP in early 2024. You do not need to do anything and your immigration status will not be affected.

For general information about BRP cards, see the Home Office website.