Timetable Process Schedule For 2023/24
*Draft Schedule
The Stages in the Process:
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Colleges submit requests for new module codes to Student Records team
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Academics to be available to discuss module selection
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20th March 2023 |
Online module selection system opens at 09:00 for current 1st and 2nd years |
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31st March 2023 |
The online module selection system closes at 17:00 for current 1st and 2nd years |
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10th April 2023 |
Timetable data entry for current 1st and 2ndyears using real student numbers on modules |
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21st April 2023 |
Teaching requirements supplied to central timetabling |
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1st May 2023 |
Admissions provide colleges with first 'official' forecast for undergraduate recruitment. Data to inform module/programme numbers. |
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3rd May 2023 |
Timetabling data finalised, student enrolments imported into Scientia |
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4th May 2023 |
Scheduling commences |
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4th May 2023 |
Timetable team finalise prospective 1st year and PGT modules (using planned student numbers) |
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Early July |
Confirmation of module choices to students |
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10th July 2023 |
Draft timetable for term 1 released for checking by module convenors |
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14th July 2023 |
Web Room Bookings (WRB) opens for all weeks up until the commencement of term |
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21st July 2023 |
Amendments on term 1 timetable returned to the Timetabling team |
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2nd August 2023 |
Academic staff able to access personal term 1 timetables |
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Late August |
Confirmation of 1st year and PGT actual sizes and adjustments made |
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28th August 2023 |
Draft timetable for term 2 + 3 released for checking by Colleges |
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11th September 2023 |
Fresher’s college induction timetable released to incoming students (see later dates for teaching activity release dates) |
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11th September 2023 |
Release of working timetables (Term 1 Only) for returning students |
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19th September 2023 |
Release of working term 1 timetables for undergraduates and PGT (where September start applies) |
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19th September 2023 |
Ad hoc room bookings (WRB) system is opened for all remaining available space (teaching and other) |
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25th September 2023 |
Term 1 commences student timetabling clinics run in Hub Infopoints for 2 weeks |
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20th October 2023 |
Amendments on term 2+3 timetable returned to the Timetabling team |
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1st November 2023 |
Release of working timetables for all (Term 2+3) |
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6th December 2023 |
Web Room Bookings (WRB) opens for teaching spaces in term 2 |
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29th January 2024 |
Web Room Bookings (WRB) opens for teaching spaces in term 3 and until the end of the database (23rd August 2024) |
Schedule above is only relevant to the Streatham/St Luke’s campuses.
* It should be noted that changes may occur throughout the life of the timetable, always check the latest data