ORE policies

The majority of ORE content is open access. However, access to some items may be restricted or under temporary embargo.

Some older ORE content was deposited on the understanding that it would not be reused for commercial purposes. Where content can be used for any purpose it will include a clear rights statement or a Creative Commons licence. Users are expected to adhere to the terms of any accompanying statement or licence.

ORE content including metadata (the bibliographic record) can generally be:

  • Used for personal research or study, educational or not-for-profit purposes without prior permission or charge.
  • Reproduced, displayed or performed, given to third parties, and stored in a database in any format or medium for not-for-profit purposes, provided:
    • The authors, title and full bibliographic details are cited.
    • A link to the item record (metadata) is provided.
    • Any copyright or rights statement attached to the item is clearly stated.

Unless clearly marked as fully open (eg, CC-BY) content cannot be used commercially in any format or medium without formal permission of the copyright holders.

Mention of ORE is appreciated but not mandatory.

ORE can hold any type of research content. Submissions to ORE include but are not limited to: journal articles, conference papers, working papers, reports, reviews, book chapters, monographs, datasets, code, multimedia, audio-visual materials.

Content may be submitted to ORE via Symplectic only by members of the University of Exeter or their delegated agents.

Items can be deposited at any time but will not be made publicly visible until any publishers' or funders' embargo period has expired.

Content reviewers examine submitted items for compliance with funder and publisher policy, accuracy and quality of metadata, and data integrity.

The validity, authenticity and legality of the content of submissions are the sole responsibility of the author(s).

Any copyright violations are entirely the responsibility of the author(s).

If the ORE team receives proof of copyright violation the relevant item will be removed immediately as outlined in the ORE takedown policy.

Items submitted to ORE will be retained indefinitely. ORE content is securely held on University of Exeter servers and regularly backed up according to current best practice.

The ORE team will try to ensure continued readability and accessibility of content:

  • Items may be migrated to new file formats where feasible.
  • It may not be possible to guarantee the readability of some file formats, particularly proprietary file types.

Content will not normally be removed from ORE unless specifically requested. See our takedown policy below.

Updated versions of content may be deposited. Links between earlier and later versions will be maintained with the most recent version clearly identified. The original bit stream is retained for all items in addition to any upgraded formats.

The University of Exeter makes every reasonable effort to ensure ORE content complies with UK law. However, if you feel certain content in some way infringes UK law or rights, the University of Exeter Library will, upon notification, review the legal status of the relevant material and remove it if the complaint is found to be valid.

Valid grounds for the removal of content from ORE include:

  • Violation of intellectual property rights, including copyright.
  • Breach of moral or other rights protected by law (for example, derogatory treatment of work, libel, data protection, privacy).
  • Ethical issues including plagiarism, falsified research, failure to adhere to ethical guidelines.

To register a complaint, contact Open Research including the following information:

  • Your contact details.
  • Details of the item (title, author, URL, etc).
  • A description of the grounds for the complaint including any evidence or proof.

On receipt of the complaint, the ORE Manager will:

  • Acknowledge that the complaint has been received.
  • Make an initial assessment of the validity of the complaint.
  • Temporarily remove the item from public view if further investigation is required.

Following the initial assessment, if a complaint is judged to be invalid, no further action will be taken and the complainant will be informed of this decision.

Valid complaints will be investigated by the ORE Manager, and if necessary, the University’s Legal Services Office. This may take some time depending on the nature of the complaint. All attempts will be made to resolve the issue swiftly and to the satisfaction of both the complainant and the author.

If, as a result of investigation, the item concerned is deemed to have infringed an aspect of UK law, it will be permanently withdrawn from ORE. A historical metadata record of the withdrawn item accompanied by a notice detailing reasons for withdrawal will remain in ORE but will not be accessible by the public.

Withdrawn items are not deleted but are removed from public view. Withdrawn items' identifiers/URLs are retained indefinitely and URLs will continue to point to the item record in order to avoid broken links and to retain item histories.