Room allocation procedure

Room allocation procedure

**This page is currently under review and will be fully updated for the 2021/22 intake by the end of February 2021.**

Once we have allocated you to University accommodation you will receive an email from us telling you how to view our offer. Only one offer of accommodation will be made.

It is not always possible to allocate to one of your preferences. In these circumstances the information you provided on the application form will be used as a guide for the type of accommodation we offer you.

Please read through the offer of accommodation carefully and make sure it is suitable for your needs (even if it does not meet your stated preferences). You do not have to accept an offer of accommodation.

If you reject an offer of accommodation we may not be able to make you another offer unless there are special circumstances which we were unaware of at the time of allocation. You may then need to find private housing.

What is considered during the allocation process?

The University is committed to creating balanced communities in all its residences and the selection of residences is managed by the Accommodation Office.

  • Selections are randomised - we will allocate popular residences first. Once the number of students required to fill a residence has been selected, we will look at the additional accommodation preferences, including interests, to allocate students to corridors/flats.
  • If we are unable to allocate you to one of your preferences, we will use the accommodation preferences on the application to make you an offer of accommodation e.g. a student who has applied for residences that are self-catered en-suite on-campus accommodation, may be offered an en-suite self-catered accommodation located off-campus.
  • Students with disabilities, health-needs or other special requirements will be considered on a case-by-case basis.

Please see the table below which shows what the Accommodation Office do and do not take into consideration when allocating rooms to students:

before 31 July
before 31 July
from 1 August
from 1 August
Date of application No Yes Yes Yes
Proximity to college* No No No No
Academic achievement** No No No No
Unconditional offer Yes No Yes No
Tuition fee deposit received No Yes No Yes

* Proximity to college - As you may taught in any academic building on the university campuses we may not place you in residences which are closest to your college. We try to have a balance of students in each residence/flat from different courses to provide the best mix of students. We cannot guarantee you accommodation on your campus of study.

** Academic achievement - The University of Exeter needs to be your firm choice before you can make an application for accommodation and to help create a diverse community we do not take into account your academic achievement.

The allocation process for our families/couples accommodation is different. If you are applying for this type of accommodation, please visit our families/couples webpage for further information.

The majority of our residents are those who meet our guarantee of accommodation and so are likely to be undergraduates and postgraduates in their first year of study. However, we do offer a limited number of rooms to students studying in other years as well as students who come to the University on exchange or Erasmus programmes and who have previously studied at their home institutions.

The accommodation blocks are usually allocated to either undergraduate or postgraduate students however, we may sometimes offer accommodation to both groups within a single block depending on the level of demand.

For undergraduate students, whilst a large proportion of our residents are UK based students, around 25% come from overseas. Our postgraduate residences accommodate mainly international students.

We have a number of rooms which have been built so that they can be adapted for students with specific requirements in their accommodation, please refer to our accessible rooms page for more information. Once we have made the allocations to all students requesting these rooms, any remaining rooms will be allocated to the next student requesting accommodation. Therefore, you may find that you are allocated to a room with some adapted features even if you have not requested an accessible room.

Additional preferences

During the application process you will be asked to indicate your additional preferences for accommodation. We will take these into account when allocating accommodation but please note that we cannot guarantee that we will be able to fulfill any of these additional accommodation preferences.

Please see the drop down boxes below for further information:

PLEASE NOTE - For the 2020/21 academic year all our twin rooms will be offered on a single occupancy basis only. This is because of the ongoing situation with COVID-19.

If you are a prospective student looking ahead to 2021/22 then please read the following information as it may be relevant for future years.

Approximately 60% of the standard catered rooms in our Mardon and Lopes residences are twin occupancy (one room shared between two students). It is therefore possible that if you apply for a standard catered room you will be offered a twin occupancy room. We work hard to allocate students with similar interests to twin rooms, and it is possible to swap contact details with your roommate before arriving in Exeter to make the moving-in experience more enjoyable. 

While you are able to state on your application if you prefer to be allocated to a single or a twin room, due to greater demand for single rooms some students may receive an offer for a twin room despite not having requested it. We will only make you one accommodation offer and are unable to offer you an alternative single occupancy room before arrival. We understand, however, that living in a twin may not be your preference so you will be able to speak to our Accommodation team after your arrival and discuss a possibility of moving to a single room. 

Once you've accepted the accommodation offer for a twin room you will be paying a twin occupancy rent for the period you have a twin occupant. If the second occupant moves out during the year then depending on availability we may be able to offer your room to you on a single occupancy basis.

All our self-catered residences are single occupancy rooms apart from those specifically offered as couple/family accommodation.

We normally allocate a mix of male and female students of varying ages to each flat/floor. If you would prefer to live in a male or female only flat/corridor or with students in your own age group please indicate this on your application.

You are able to specify if you would prefer to be placed on the ground floor or not.

For undergraduate students, we aim to provide designated quiet blocks or to place students who indicate that they wish to live with others who have selected 'quiet' on their application together.

For 2020/21, self-catered residences which will be designated as 'quiet' for undergraduate students include Lafrowda block MB (en-suite), Lafrowda block Q (standard), Rowe House block Z, St German's - Christow block and Rowancroft Garden House.

Other residences may have corridors or flats designated as locations where students selecting 'quiet' on their application will be grouped together dependant on the demand.

If you wish to apply for this type of accommodation you can do so by answering the question about your preference to live with students who request a quieter lifestyle on the accommodation application form. Please note we cannot guarantee an offer of quiet accommodation to all who apply for it.

Please note that we will also consider your interests and would recommend that you refer to our 'interests' tab below.

The University of Exeter does offer students an option of living in alcohol free accommodation. The offer will be subject to availability and dependent on how popular this type of accommodation is.

We will aim to allocate students who request to live in alcohol free environment together in flats/corridors within the residences. We are unable to guarantee a permanently alcohol free environment but by grouping like-minded people together we hope we can create an opportunity for those who would prefer this option.

In applying for this type of accommodation, applicants understand that alcohol will not be brought into, be stored or be consumed in the flat.

If you wish to apply for this type of accommodation you can do so by answering the question about your preference for an alcohol free environment on the accommodation application form. Please note we cannot guarantee an offer of alcohol free accommodation to all who apply for it.

The University of Exeter will endeavour to provide accommodation for students who wish to live in a Kosher environment. Students living in this accommodation will have requested a Kosher environment and as such will be expected to adopt the appropriate lifestyle.

The accommodation provided is likely to be at our St Davids residence which is standard accommodation with shared bathroom and kitchen/communal areas and will be provided to any student meeting our guarantee of accommodation. However, this may mean that undergraduate and postgraduate students requesting Kosher accommodation will live in the same flat/house.

If you wish to apply for Kosher accommodation, you should indicate this in the relevant section of your application. We will also require a letter of recommendation from your Rabbi, which you should send marked for attention of Accommodation Office team to

The exact residence will be allocated once we know how many applicants have opted to live in a Kosher flat/house and it is not possible to guarantee being able to offer this environment if the demand does not equate to the minimum number of residence in the flat/house available. In this case, students requesting a Kosher environment will be housed together, but other students (who were not seeking this type of accommodation) will be allocated to the flat/house alongside them in a non-Kosher environment. We will confirm whether you have been allocated to a Kosher flat/house when we make you a formal accommodation offer

Please note that postgraduate students applying for this type of accommodation will be allocated to an undergraduate residence.

If you have a medical condition that the University of Exeter should know about, you will need to indicate this on your application. Please see our medical support tab for further information.

You will be asked to provide us with your top four interests from a list including: sports, music, nightclubs, socialising and other. We will then aim to allocate you to a hall/flat with students who share similar interests to you.

Room moves may be possible and we would aim to move you to another room/residence in accordance with availability and priority. Please see our dedicated 'room move' webpage for further information.

Excellent service with email. I had got my contract within days as the university understood my problems with Visa application. I would like to thank the accommodation team for this. Thank you. 

Former resident