Planning an event

Initial considerations:

• What are the event aims and objectives? It may be helpful to complete a simple Event planning checklist
• What is your budget, and who is paying for the event? See our budget and costing section for more information
• What will the agenda look like? Our Agenda template may be useful for small meetings and workshops.
• When will the event take place? Is this likely to suit most attendees? For example, will people with childcare commitments be able to attend?
• How many people are you likely to invite? How many do you need to attend to break even? 
• The Speaker Information Form may be useful when contacting speakers as many will have different requirements for travel, IT equipment, etc.
• All events with external speakers must carry out a Prevent risk assessment
• Where your event is likely to involve logistical planning (i.e. beyond a simple workshop or meeting), organisers are advised to refer to the Event Management Standard, particularly the Pre-event planning checklist and Pre-event planning checklist for online events
• Inclusivity at events – please note that the University is subject to the Equality Act 2010 and considerations should be made to ensure that those staff and students with parenting and/or caring responsibilities are able to attend