14. Travellers planning business travel should:

  • seek approval from their College/Service at an early stage;
  • consider risk management issues, where necessary taking advice from Insurance and Business Continuity Services (see paragraph 17) and the Health and Safety Office;
  • comply with procedures and instructions issued by their College/Service;
  • use the University’s suppliers (see paragraphs 20-22) or travel agents;
  • ensure that information is provided for details of international travel to be recorded on the University’s travel notification system (see paragraph 19)
  • notify promptly their College/Service of any late changes made to their travel arrangements after the travel has been approved.

(Further detail about the responsibilities of individuals is provided within the "Fieldwork Assessment and Approval Process" included within the Health & Safety Fieldwork Standard)