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Graduation preparation

If you would like to ATTEND your ceremony...

Ceremony Timetable

The ceremony timetable will be made available on our website here, and students eligible for graduation will be emailed when the schedule is available. 

Changing your Ceremony

It is not possible to graduate in a ceremony in which your programme is not represented, and as such requests to graduate on a different day or at a different time cannot usually be accommodated. 

If you are studying for a combined subject degree and wish to graduate with your other subject please log an enquiry via SIDOnline where requests will be considered on a case-by-case basis.

Transferring to a future Graduation session

Due to the large numbers of students eligible for each graduation session, it is not normally possible to accommodate requests to attend graduation at a different time of year. If you have specific circumstances preventing you from attending your ceremony and would like to request a transfer to a future ceremony, please log an enquiry via SIDOnline  Requests are considered on a case-by-case basis.

 

Graduation Deadlines

To ensure you are able to attend your graduation ceremony without any problems, please make sure you adhere to the deadlines below:

 

Graduands for 2020 and 2021

When?

Deadline

21st February 2022

Online Registration opens

20th March 2022

Deadline for completing registration
If you do not register by the deadline, you will not be able to attend your ceremony.

21st March 2022

Online Store begins to open for additional tickets (if available). Supply is first come first served.

22nd March 2022

Supplier website for booking robes (academic dress) opens

1st April 2022

PGR Students: Deadline for uploading your final thesis to ORE.

1st April 2022

Deadline for clearing all remaining academic debt owed to the University

26th April 2022

Deadline for purchasing additional tickets via the Online Store

16th May 2022

Deadline for ordering robes

 

Graduands for 2022

When?

Deadline

18th March 2022

Supplier website for booking robes (academic dress) opens

21st March 2022

Online Registration opens

17th April 2022

Deadline for completing registration
If you do not register by the deadline, you will not be able to attend your ceremony.

25th April 2022

Online Store begins to open for additional tickets (if available). Supply is first come first served.

25th April 2022

Supplier website for booking robes (academic dress) opens

15th May 2022

Deadline for purchasing additional tickets via the Online Store

16th May 2022

Deadline for amending your Home address on your Student Record for posting of your award documents (if applicable)

1st June 2022

Deadline for changing your name on your Student Record (if applicable)

13th June 2022

Deadline for ordering robes

20th June 2022

Deadline for clearing all remaining academic debt owed to the University

22nd June 2022

All students: Your completed degree award must be confirmed by your discipline Assessment, Progression and Awarding (APAC) Committee. You should have no incomplete assignments or marks outstanding.

22nd June 2022

PGR Students: Deadline for uploading your final thesis to ORE.

 

To find out when you can expect communications from us, please see our Graduation Communications Timeline here.

Graduation Registration

In order to attend your ceremony, you must register online through the Student Record System by the deadline given in your invitation email. 

Registration for Graduands of 2020 and 2021 will open on 21st February 2022. You will receive an invitation email on this date giving details of your ceremony and asking you to complete registration. Graduation registration will close on the 20th of March 2022. If you do not register by this date, you will not be able to attend the ceremony.

Registration for Graduands of 2022 will open on the 21st March 2022. You will receive an invitation email on this date giving details of your ceremony and asking you to complete registration. Graduation registration will close on the 17th of April 2022.  If you do not register by this date, you will not be able to attend the ceremony.

Request Complimentary Tickets

During registration, you will be able to request up to 2 complimentary tickets. If any additional tickets are available after graduation registration closes, they will be sold through the Online Store from the 28th of March 2022 for Graduands of 2020 and 2021. For Graduands of 2022 sold through the Online Store on the 25th of April 2022. Further information can be found in Section 8 below.

Your Name

During registration, you will be asked to confirm that your name is correct. We recommend that the name that appears on your certificate matches the name on your official identification, such as your passport, driving licence, and birth certificate.

If you need to amend the name on your student record, you will need to bring your official identification to SID in the Forum (Streatham Campus), the Info Point in South Cloisters (St Luke's Campus), or the Penryn Info Point in Peter Lanyon Building (Penryn Campus) by 1st of June 2022. Please also bring your student card with you. An advisor will take a copy of your identity documents and amend the name on your record immediately.

If you are unable to visit in person, you can upload a CERTIFIED copy of your identity documents by 1st of June 2022. To do this log an enquiry in SID Online using the "name change" category. For details of how to certify a copy, please see our guide here: ‌How to certify a copy

PLEASE NOTE: We are only able to amend the name on your record before you are officially awarded your degree by the University. You will not be able to amend your name after your award is confirmed, even if it is before the deadline above.

Your Name Pronunciation

During registration, you will be asked to provide pronunciation guidance for the presenter who will read your name during the ceremony. If you do not provide pronunciation notes, we cannot guarantee that the presenter will know how to read your name. All pronunciation notes are passed to our presenters who will try to pronounce your name correctly.

Academic Eligibility

  • Undergraduate Students: You must have been confirmed as eligible to receive a degree by the University Assessment, Progression and Award Committee in order to be eligible to attend the ceremony. This usually means you must have passed enough credits to be eligible for an Ordinary degree, having referred or deferred assessments DOES NOT mean you are ineligible for the ceremony as long as you have 300 credits with at least 60 at level 3, you may participate in graduation and cross the stage. 
  • For Summer graduation Class of 2022, your award needs to be confirmed by the date of your discipline APAC which should fall no later than Wednesday 22nd June 2022. You will receive confirmation of your award in your results release email which you will receive on 27th June 2022.
  • Please check with your Hub once your results have been released if you are unsure if you are eligible to attend the ceremony.

Postgraduate Taught Students: 

  • All those who have achieved their intended award (PG Certificate, PG Diploma or Master’s degree) are eligible to attend a graduation ceremony.
  • Those who have been awarded a lower-level exit award below the level of their intended award are not eligible to attend a graduation ceremony. For example, if you studied for a Masters but were only awarded a PG Certificate or PG Diploma, you would not be eligible to attend graduation.
  • Your award must have been confirmed by the University Assessment, Progression and Award Committee in order to be eligible to attend the ceremony.  
  • For Summer graduation Class of 2022, your award needs to be confirmed by the date of Wednesday 22nd June 2022. You will receive confirmation of your award in your results release email which you will receive on 27th June 2022.
  • If you are unsure if you are eligible to attend the ceremony, please contact your Hub.

Postgraduate Research Students:

  • You must have submitted your thesis, received your completed examiners' report, completed any necessary corrections, and uploaded a final copy of your thesis to ORE by Wednesday 22nd June 2022.

Postgraduate Extensions:

  • You may have applied or are considering applying for an extension of study from your college. You need to be aware that this could cause a delay in gaining your awarding outcome. You must give this careful consideration before requesting an extension as postgraduate students must receive a confirmed award, before the dates noted above, to be included in forthcoming graduation ceremonies. Any students who are not able to attend the forthcoming graduation ceremonies will be invited to the next available graduation session.

Outstanding Debts: 

  • If you have an academic-related debt to the University, you will be prevented from graduating.
  • For Summer graduation class of 2022, all outstanding balances must be cleared by Monday 20th June 2022. If balances are cleared after this deadline and your award shows that you are eligible to attend a graduation ceremony you will be invited to the next graduation session
  • For graduation classes of 2020 & 2021, all outstanding balances should already be cleared, if not they need to be cleared by Friday 1st April 2022.
  • You can make a payment online through the epay system.  For assistance contact SID on 0300 555 0444 (UK callers) or +44 (0)1392 724724 (International callers).

 

If you are unsure or have any questions about your eligibility, please contact your college administrative office or log an enquiry with SID online

Award Documentation

Your award documentation (your official transcript and certificate) can only be issued after the official date of your award, which is after you have received your results. Before this date you can obtain an interim transcript from SID or via the 'Your results' page in the Student Record System, accessible through iExeter

If your award is conferred well in advance of the ceremony, your award documents will be posted to your home address in advance of the ceremony and you will be emailed to notify you of this. Receiving your award documents prior to graduation does not affect your eligibility to attend the ceremony.

Other award documents (subject to successful completion) will be issued at the graduation ceremony.

Receiving your Award documents early

Please note that we are unable to issue any award documents before you have been officially awarded your degree, which may not be until very close to the ceremony. Once you have been awarded you will receive information about how to access your award documents digitally. The Digital Certificates Web Student Portal enables you to view electronic versions (in PDF format) of your qualification and status documents; it allows you to share electronic documents with third parties by creating connections; and keep personal details up to date by managing your profile.  

Additional Copies of your Transcript and Certificate

Additional copies of your transcript and certificate can be purchased once you have been awarded via the Online Store. Please note that any extra documents ordered will be sent via separate mail and will not be included with those issued at your ceremony.

How to Order your Robes

In order to graduate, you must wear full academic dress to the ceremony (gown, hood and cap). You can hire or buy your academic robes from Graduation Attire online at: https://exeter.evess.co/ The online ordering system will be open from 18th of March for Graduands of class 2020 and 2021 and closes 16th of May 2022. For Graduands of 2022, the online ordering system opens from 18th of March 2022 and closes  13th of June 2022

If you are a graduand for 2020 or 2021 Exeter University will cover the cost of your robe hire as previously agreed.

To order your robes, you will need the following details:

  • Your name and student number
  • Your height (from head to floor)
  • Your head circumference (measure 1 inch above your eyebrows)
  • Your payment card details

If your details are not recognised by the Graduation Attire site, please contact SID.

Price Information

All prices are correct as of February 2022

 

1-Day Hire

5-Day Hire

Purchase

Bachelors

£39.60

£70.00

£132.00

Undergraduate Masters

£39.60

£70.00

£138.00

Postgraduate Masters

£39.60

£70.00

£138.00

PGCE/PGCert/PGDip

£39.60

£70.00

£138.00

PhD

£45.00

£75.00

£174.00

 

Questions about your order?

If you have any questions about your robe order, you can contact Graduation Attire directly using the details on their website: https://exeter.evess.co/

 

Please note: We have been notified of at least one company falsely claiming to offer a gowning service for the University of Exeter's graduation ceremonies. Please be aware that Graduation Attire is our sole supplier of academic dress for these events. Graduands are unable to purchase or hire gowns from other suppliers. Those not in correct academic dress will not be permitted to cross the stage.

 

Additional Tickets

Graduands can request up to 2 complimentary tickets as part of their graduation registration online. If capacity of the venue allows, extra guest tickets can be purchased through the Online Store at a charge of £15 each subject to availability. To avoid overloading the Online Store site, tickets will be released at staggered times, which will be published below in due course.

Tickets will be available online, subject to availability, we will email you if they become available. Please be aware it is based on a first come basis on the following link https://store.exeter.ac.uk/, 'Graduation' will be an option to select when open.

Guests without tickets 

Guests who cannot purchase or do not have tickets for the ceremony can watch the event live via web streaming in the Forum Alumni Auditorium (Exeter) or the Stannary (Cornwall). You do not need a ticket to watch the ceremony via the live web stream.

The ceremonies will also be live streamed on our watch the ceremonies page.

Dogs

Please be advised that dogs (except for registered assistance dogs) are not permitted inside the ceremony venues or in campus buildings. We therefore strongly recommend that dogs are not brought to campus during graduation.

 

Graduation Class of 2022 Additional Tickets Release Schedule

Additional tickets will be released by the end of the day noted in the schedule below in the University Online Store. Graduates will be emailed when their ceremony tickets are available. Please do not send in a query about the release schedule for your ceremony before the end of the business day noted below, as release events are staggered.

Tickets are available on a first come, first served basis. Ceremonies which are completely full for occupancy in the venue and have no additional tickets available are noted below. Some ceremonies will have an extremely limited additional ticket supply available. When tickets are sold-out, no more can be made available or venues will be oversubscribed.  All ceremony tickets will close on Monday 15th May 2022 or when they sell out, whichever is sooner.

 

Day 

Date 

Time 

Ceremony

College 

Programmes 

Online Store Release Date

Monday 

11th July 

9am 

33 

SSI 

Law 

25/04/22

Monday 

11th July 

11.45am 

34 

EMP 

Mathematics / Natural Sciences 

25/04/22

Monday 

11th July 

3.00pm 

35 

LES 

Psychology

No tickets available

Tuesday 

12th July 

9am 

36 

HUM 

Art History & Visual Culture / History 

25/04/22

Tuesday 

12th July 

11.45am 

37 

HUM 

English and Film Studies 

26/04/22

Tuesday 

12th July 

3.00pm 

38 

HUM 

Archaeology / Classics/ Drama/ Modern Languages / Theology 

26/04/22

Wednesday 

13th July 

9am 

39 

BUS 

Economics excluding MSc FinTech and MSc MBF 

26/04/22

Wednesday 

13th July 

11.45am 

40 

BUS 

Accounting / Finance / Science, Innovation, Technology and Entrepreneurship /Msc Business Analytics / MSc Fin Tech and MSc MBF 

03/05/22

Wednesday 

13th July 

3.00pm 

41 

BUS 

Management (UG) 

03/05/22

Wednesday 

13th July 

6.00pm 

59

BUS /EMPS 

Management (PGT) /Computer Sciences 

03/05/22

Thursday

14th July

9am

42

LES

Sports and Health Sciences / Geography

04/05/2022

Thursday

14th July

11.45am

43

LES / HUM / CMH

Biosciences  / Liberal Arts / Medical Imaging / CMH Taught Postgraduate  

04/05/22

Thursday 

14th July

3.00pm

44

EMP

Engineering / Physics 

04/05/222

Friday

15th July

9am

45

SSIS

Anthropology / IAIS / Politics / Security Institute 

05/05/22

Friday 

15th July

11.45am

46

SSIS

Criminology / Education / Philosophy / Sociology 

05/05/22

Friday 

15th July 

3.00pm 

47

EMS 

Medical School

05/05/22

Monday 

18th July

10am

48

LES/SSIS

Biosciences (UG only)

06/05/22

Monday

18th July

2.00pm

49

HUM / SSIS

English / History / Law 

06/05/22

Tuesday

19th July

10am

50

LES

Biosciences (PG only) / Geography / Politics 

06/05/22

Tuesday 

19th July

2.00pm

51

EMP/EMS/BUS

CSM (including Renewable Energy)/ Maths/ Medical School / Management 

07/05/2022

 

Travelling to Graduation

Please see here for details of travel options and directions for Graduation ceremonies in both Exeter and Cornwall.

Accommodation

Exeter On-Campus Accommodation

The University offers en-suite accommodation at Holland Hall on the Streatham campus during the summer graduation period. Available to book now here.

Exeter Off-Campus Accommodation

There are a variety of hotels and B&Bs available near to the Exeter campuses. For further information, please see the Visitor Accommodation pages on our Accommodation website. 

Cornwall On-Campus Accommodation

Accommodation on the Penryn Campus is available at Glasney Rooms and is bookable through Cornwall Plus. Please see their website or call 01326 370421 for more information.

Cornwall Off-Campus Accommodation

There are a number of hotels and B&Bs available in Truro and Falmouth. For more information, please see the Visit Truro and Visit Falmouth websites.

Student Visa Information

If you have a valid Tier 4 visa, you can re-enter the UK as long as you carry a copy of your Graduation email in your hand luggage to show the immigration officer if asked or request a Graduation Letter. It is also advisable to carry a copy of your onward flight tickets to show that you will be leaving the UK before your visa expires.

To obtain a Graduation Letter, please contact SID. Log enquires in the SID Online portal using the "Letter Request" category or see alternative contact details here.  

If your Tier 4 visa is no longer valid, you will need to apply for a Visitor Visa instead. Please see the International Student Support pages for further information.

Visas for Friends and Family

If you would like your friends or family to attend your graduation or just to visit you in the UK, they may need to apply for Visitor visas. You will need to send them documentation confirming your current study and immigration status and there are a number of documents that they will need to prepare. You can print your graduation invite letter by logging into your student record and choosing the option of 'self service letters' or you can request a letter from us at the SID desk.

More information can be found on our International Student Support pages.

If you or any of your guests have any accessibility requirements such as special seating arrangements at the ceremony or a disabled parking space, please provide details when completing the online registration task outlined in your invitation email. 

If you did not request a disabled parking space as part of your registration, please email graduationsuoe@exeter.ac.uk to request one. 

Access to the Stage (Exeter)

Access to the Great Hall stage is usually via a flight of 9 steps at the front of the Great Hall. For those with mobility needs, we can provide a number of alternative options, including ramp access from the back of the stage if you wish. Once registration has closed, a member of the Team will be in touch with all students who specify accessibility needs during registration to discuss your preferences and make arrangements for you.

If you have any queries about the arrangements or need further information, please contact graduationsuoe@exeter.ac.uk.

Access to the Stage (Cornwall)

Access to the stage in Truro Cathedral is usually via a small step at the front of the Cathedral. For those with mobility needs, the Chancellor can come to meet you at the front of the hall if you wish. Once registration has closed, a member of the Graduation Team will be in touch with all students who specify accessibility needs during registration to discuss your preferences and make arrangements for you.

If you have any queries about arrangements or need further information, please contact the Graduation Team at cc-graduationsuoe@exeter.ac.uk.

Make sure you check our On the Day information pages to plan your graduation day and get the most out of your ceremony:

Exeter

Cornwall

The health of our students and staff is our first priority. The University will continue to follow government guidance for recommended safety measures in relation to Covid 19. If national guidance changes the University’s risk assessment and resulting infection, prevention and control measures will be reviewed in line with any changes.

Will there be professional photography available on the day?

Exeter: Tempest Photography will be available between 7:30am and 6pm for the following weeks (20-25th June, 27th of June - 1st of July, 11th- 15th July, 18th-22nd July. 

Ceremony 59, on Wednesday 13th July at 6pm, please make arrangements to have your photos taken before the ceremony starts.

Cornwall: Tempest Photography will be available 8am to 17:30pm for the following week (18th -22nd July).

 

There is no need to book, but you may have to queue for photographs, depending on demand. We recommend that you visit before your ceremony.

 

Requirements:

The maximum size group in one photo will be 7 MAX - 7 people including the graduate.

Only people who are having their photo taken are allowed in the Sanctuary. No guests, friends or associates who are not being photographed.

Students/families will be provided with proofs of any photographs taken. You will then be directed to the website which will have all prices and offers clearly explained. You will also be able to view a better copy of your images there. 

If you will NOT ATTEND your ceremony...

Graduation Deadlines

To ensure there are no issues with your award documentation, please make sure you adhere to the deadlines below:

 

Graduands for 2020 and 2021

When?

Deadline

21st February 2022

Online Registration opens

20th March 2022

Deadline for completing registration
If you do not register by the deadline, you will not be able to attend your ceremony.

21st March 2022

Online Store begins to open for additional tickets (if available). Supply is first come first served.

18th March 2022

Supplier website for booking robes (academic dress) opens

1st April 2022

PGR Students: Deadline for uploading your final thesis to ORE.

1st April 2022

Deadline for clearing all remaining academic debt owed to the University

9th April 2022

Deadline for purchasing additional tickets via the Online Store

16th May 2022

Deadline for ordering robes

 

Graduands for 2022

When?

Deadline

18th March 2022

Supplier website for booking robes (academic dress) opens

21st March 2022

Online Registration opens

17th April 2022

Deadline for completing registration
If you do not register by the deadline, you will not be able to attend your ceremony.

25th April 2022

Online Store begins to open for additional tickets (if available). Supply is first come first served.

15th May 2022

Deadline for purchasing additional tickets via the Online Store

16th May 2022

Deadline for amending your Home address on your Student Record for posting of your award documents (if applicable)

1st June 2022

Deadline for changing your name on your Student Record (if applicable)

13th June 2022

Deadline for ordering robes

20th June 2022

Deadline for clearing all remaining academic debt owed to the University

22nd June 2022

All students: Your completed degree award must be confirmed by your discipline Assessment, Progression and Awarding (APAC) Committee. You should have no incomplete assignments or marks outstanding.

22nd June 2022

PGR Students: Deadline for uploading your final thesis to ORE.

 

 

To find out when you can expect communications from us, please see our Graduation Communications Timeline here.

Graduation Registration

Even if you are not planning on attending your ceremony, please still register your non-attendance online through the Student Record System to ensure all your details are correct.

Registration for Graduands of 2020, 2021 will open on 21st of February 2022 for Granduands of 2022 registration will open 21st of March 2022. You will receive an invitation email on this date giving details of your ceremony and asking you to complete registration.

Registration will close on for 2020, 2021 Granduands on the 20th of March 2022 and for 2022 Granduands on the 17th of April 2022.

Your Name

During registration, you will be asked to confirm that your name is correct. We recommend that the name that appears on your certificate matches the name on your official identification, such as your passport, driving licence, and birth certificate.

If you need to amend the name on your student record, you will need to bring your official identification to SID in the Forum (Streatham Campus), the Info Point in South Cloisters (St Luke's Campus), or the Penryn Info Point in Peter Lanyon Building (Penryn Campus) by 1st of June 2022. Please also bring your student card with you. An advisor will take a copy of your identity documents and amend the name on your record immediately.

If you are unable to visit in person, you can upload a CERTIFIED copy of your identity documents by 1st of June 2022. To do this log an enquiry in SID Online using the "name change" category. For details of how to certify a copy, please see our guide here: ‌How to certify a copy

PLEASE NOTE: We are only able to amend the name on your record before you are officially awarded your degree by the University. You will not be able to amend your name after your award is confirmed, even if it is before the deadline above.

Your Address

When you register your non-attendance, you will be asked to confirm your home address. It is very important that your address is up to date so that your award documentation can be sent to you. If you need to amend your address after registration, you can do this via the Student Record System. You must ensure your address is correct in SRS by 16th May 2022 to ensure delivery. If you are having trouble accessing SRS, please contact SID.

Please note that your award documents will be sent to your home address, not your term-time address. Please ensure this address is up to date. 

Award Documentation

If you are not attending your ceremony, you will be asked during registration to confirm how you would like to receive your award documents (Certificate and Transcript).

Please Note: If your award is conferred well in advance of the ceremony, your award documents will be posted to your home address in advance of the ceremony and you will be emailed to notify you of this.

Collection

If you choose to collect your documents, they will be available to collect from SID in the Forum (Streatham Campus) from 23rd November.  If you would like someone to collect your documents on your behalf, please provide their details during online graduation registration, or alternatively contact SID.

Post

If you choose to have your documents posted, they will be sent to your HOME ADDRESS as per your Student Record System in the week commencing 31st August 2022 and you will be emailed to notify you of their dispatch. You must ensure your home address is correct in the Student Record System before 16th of May to ensure delivery.

Additional Copies of your Award documents

If you require additional copies of your certificate or transcript, they can be purchased via the online store once you have been awarded.

In Absentia Robe Booking

The University's robing supplier, Graduation Attire, has introduced an exciting new system to allow students who are not attending their graduation ceremony to celebrate in style at home. They would like to offer all students graduating in absentia the opportunity to purchase their graduation gowns, a service previously only offered to those attending the ceremony.

The in absentia robe ordering system will be available via the following link from 18th March 2022:  https://gownhire.evess.co/university-of-exeter/

To order your robes, you will need the following details:

  • Your name and student number
  • Your height (from head to floor)
  • Your head circumference (measure 1 inch above your eyebrows)
  • Your payment card details

If your details are not recognised by the Graduation Attire site, please contact SID.

Price Information

All prices are correct as of July 2019

 Purchase
Bachelors £132.00
Undergraduate Masters £138.00
Postgraduate Masters £138.00
PGCE/PGCert/PGDip £138.00
PhD £174.00

 

Questions about your order?

If you have any questions about your robe order, you can contact Graduation Attire directly using the details on their website: www.exetergraduation.co.uk 

 

Please note: We have been notified of at least one company falsely claiming to offer a gowning service for the University of Exeter's graduation ceremonies. Please be aware that Graduation Attire is our sole supplier of academic dress for these events.