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Graduation preparation

If you would like to ATTEND your ceremony...

Ceremony Timetable

The ceremony timetable will be made available on our website here, and students eligible for graduation will be emailed when the schedule is available. 

 

Changing your Ceremony

If you are studying for a combined subject degree and wish to graduate with your other subject please log an enquiry via SIDOnline using the category “Winter Graduation – ceremony subject change” where requests will be considered on a case-by-case basis and depending on the attendance size of the requested ceremony. We cannot guarantee that you will be able to change your subject ceremony so please do not make any travel or accommodation plans until your ceremony has been fully confirmed to you.

 

Transferring to a future Graduation session

Due to the large numbers of students eligible for each graduation session, it is not normally possible to accommodate requests to attend graduation at a different time of year. If you have specific circumstances preventing you from attending your ceremony and would like to request a transfer to a future ceremony, please log an enquiry via SIDOnline using the category “Ceremony Session Transfer”.

Requests are considered on a case-by-case basis and depending on the attendance size of the future graduation session. Please note we cannot guarantee your request will be successful and we will not be able to give you a confirmed response to your transfer request before your assigned graduation session.

This is because of the graduation planning and organisation cycle across the year. Winter graduation sessions are scheduled in late August. Summer graduation sessions are scheduled in early February. Therefore if you are a Winter graduate requesting an exception to transfer to Summer, we will not be able to confirm to you if this is possible until the following February. This means you will need to carefully consider that if you miss your assigned ceremony session, that may be your only opportunity to attend a graduation ceremony as we cannot provide you with a response until after your original ceremony session has passed.

Graduation Deadlines

To ensure you are able to attend your graduation ceremony without any problems, please make sure you adhere to the deadlines below:

 

 

 

December 2022 Graduates

Exact deadline dates will be updated by the end of September.

When?

Deadline

Tuesday 20th September

Online Registration opens.

Tuesday 20th September

Supplier website for booking robes (academic dress) opens.

Sunday 23rd October

Deadline for completing registration
If you do not register by the deadline, you will not be able to attend your ceremonyThe registration deadline is final. Late requests will not be able to be processed.

Sunday 23rd October

Deadline for booking robes (academic dress) closes.

Monday 31st October

Additional Tickets for ceremonies will be made available. Registered graduates will be advised of the process for this by email. Additional ticket availability is dependent on the remaining capacity in the graduation venue.

Monday 31st October

All students: Your completed degree award must be confirmed by your discipline Assessment, Progression and Awarding (APAC) Committee. You should have no incomplete assignments or marks outstanding.

Monday 31st  October

Deadline for confirming a name change for your certificate.

Monday 31st October   

PGR Students: Deadline for uploading your final thesis to ORE.

Monday 31st October

Deadline for clearing all remaining academic debt owed to the University.

Friday 18th November

Deadline for Home Address Change.

Friday 25th November

Deadline for Absentia posting date.

Sunday 27th November

Deadline for requesting additional tickets Closes.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

To find out when you can expect communications from us, please see our Graduation Communications Timeline here.

Graduation Registration

In order to attend your ceremony, you must register online through the Student Record System by the deadline given in your invitation email. 

Registration for Graduands of Winter 2022 will open at the end of September 2022. You will receive an invitation email on this date giving details of your ceremony and asking you to complete registration. Graduation registration will close at the end of October or beginning of November (date tbc). If you do not register by the deadline date, you will not be able to attend the ceremony. Late requests will not be processed.

Request Guest Tickets

During registration, you will be able to request up to 2 guaranteed guest tickets. If any additional tickets for your ceremony are available after graduation registration closes, they will be made available through a separate process in November 2022. Graduands who have confirmed their registration will be emailed with instructions for how to apply for additional tickets at the end of October. 

If you have successfully registered for your ceremony, you will receive a confirmation email. If you do not receive this email, please check your junk mail.
Your registered graduation details are also available in your Student Record System available from the iexeter app. Please check both your confirmation email and the Student Record System to ensure that the details you have registered are correct (example: correct number of complimentary tickets).
If you do not receive the confirmation email or your registered details are not correct in the Student Registration System, please log an enquiry in SID Online<https://sid.exeter.ac.uk/> using category “Graduation Registration Issue” as a matter of urgency and before the registration deadline. If you see a problem with your registration not being confirmed or the details requested are not correct and you only raise this after the registration deadline, we will not be able to correct the issue

Your Name

During registration, you will be asked to confirm that your name is correct. We recommend that the name that appears on your certificate matches the name on your official identification, such as your passport, driving licence, and birth certificate.

If you need to amend the name on your student record, you will need to bring your official identification and supporting documents (e.g. deed poll or marriage certificate) to SID in the Forum (Streatham Campus), the Info Point in South Cloisters (St Luke's Campus), or the Penryn Info Point in Peter Lanyon Building (Penryn Campus) by 31st October 2022. Please also bring your student card with you. An advisor will take a copy of your identity documents and log the details.

If you are unable to visit in person, you can upload a clear photograph or scan of your ID documents (e.g. Deed Poll certificate; Birth certificate - Marriage certificate - Passport - Driving Licence. To do this log an enquiry in SID Online using the "name change" category.

PLEASE NOTE: We are only able to amend the name on your record before you are officially awarded your degree by the University. You will not be able to amend your name after your award is confirmed, even if it is before the deadline above.

Your Name Pronunciation

During registration, you will be asked to provide pronunciation guidance for the presenter who will read your name during the ceremony. If you do not provide pronunciation notes, we cannot guarantee that the presenter will know how to read your name. All pronunciation notes are passed to our presenters who will try to pronounce your name correctly.

 

Academic Eligibility

  • Undergraduate Students: You must have been confirmed as eligible to receive a degree by the University Assessment, Progression and Award Committee in order to be eligible to attend the ceremony. This usually means you must have passed enough credits to be eligible for at least an Ordinary degree. Having referred or deferred assessments does not mean you are ineligible for the ceremony, as long as you have passed 300 credits with at least 60 credits passed at stage 3, you may participate in graduation and cross the stage but you will be crossing the stage with a lesser award, relevant to your programme of study.
  • 4 Year Integrated Masters Students (MEng, MMath etc). You must have been confirmed as eligible to receive a degree by the University Assessment, Progression and Award Committee in order to be eligible to attend the ceremony. This usually means you must have passed enough credits to be eligible for at least a full Undergraduate level award. Having referred or deferred assessments does not mean you are ineligible for the ceremony as long as you have passed 360 credits of your award, you may participate in graduation and cross the stage but you will be crossing the stage with a lesser award, relevant to your programme of study
  • For Winter graduation Class of 2022, your award needs to be confirmed by the date of your discipline APAC which should fall no later than 31st October 2022. You will receive confirmation of your award in your results release email which you will receive in early November 2022.
  • Please check with your Hub once your results have been released if you are unsure if you are eligible to attend the ceremony.

Postgraduate Taught Students: 

  • All those who have achieved their intended award (PG Certificate, PG Diploma or Master’s degree) are eligible to attend a graduation ceremony.
  • Those who have been awarded a lower-level exit award below the level of their intended award are not eligible to attend a graduation ceremony. For example, if you studied for a Masters but were only awarded a PG Certificate or PG Diploma, you would not be eligible to attend graduation.
  • For Winter graduation Class of 2022, your award needs to be confirmed by the date of your discipline APAC which should fall no later than 31st October 2022.  You will receive confirmation of your award in your results release email which you will receive in early November.
  • Your award must have been confirmed by the University Assessment, Progression and Award Committee in order to be eligible to attend the ceremony.  If any final assignments are not marked or your award is not confirmed by your discipline APAC by the deadline, you will not be eligible to attend the ceremony
  • If you are unsure if you are eligible to attend the ceremony, please contact your Hub.

Postgraduate Research Students:

  • You must have submitted your thesis, received your completed examiners' report, completed any necessary corrections, and uploaded a final copy of your thesis to ORE by 31st October 2022.

Postgraduate Extensions:

  • You may have applied or are considering applying for an extension of study from your college. You need to be aware that this could cause a delay in gaining your awarding outcome. You must give this careful consideration before requesting an extension as postgraduate students must receive a confirmed award, before the dates noted above, to be included in forthcoming graduation ceremonies. Any postgradate students who are not able to attend the forthcoming graduation ceremonies due to assignment extensions will be invited to the next available graduation session.

Outstanding Debts: 

  • If you have an academic-related debt to the University, you will be prevented from graduating.
  • For Winter graduation class of 2022, all outstanding balances must be cleared by Monday 31st October 2022. This is a full and final deadline. Payments received after this date will not be able to be processed in time to confirm eligibility for Winter graduation. If balances are cleared after this deadline and your award shows that you are eligible to attend a graduation ceremony you will be invited to the next graduation session in Summer 2023.
  • You can make a payment online see our website for details. For assistance contact SID on 0300 555 0444 (UK callers) or +44 (0)1392 724724 (International callers).

 If you are unsure or have any questions about your financial status, please contact SID through SID Online or as above. 

Award Documentation

Your award documentation (your official transcript and certificate) can only be issued after the official date of your award, which is after you have received your results. Before this date you can obtain an interim transcript from SID or via the 'Your results' page in the Student Record System, accessible through iExeter

If your award is conferred well in advance of the ceremony, your award documents will be posted to your home address in advance of the ceremony and you will be emailed to notify you of this. Receiving your award documents prior to graduation does not affect your eligibility to attend the ceremony.

Other award documents (subject to successful completion) will be issued at the graduation ceremony.

Receiving your Award documents early

Please note that we are unable to issue any award documents before you have been officially awarded your degree, which may not be until very close to the ceremony. Once you have been awarded you will receive information about how to access your award documents digitally. The Digital Certificates Web Student Portal enables you to view electronic versions (in PDF format) of your qualification and status documents; it allows you to share electronic documents with third parties by creating connections; and keep personal details up to date by managing your profile.  

Additional Copies of your Transcript and Certificate

Additional hard copies of your transcript and certificate can be purchased via the Online Store. Please note that these cannot be ordered until after your original documents have been supplied - either in the graduation ceremonies or via post. Extra documents ordered will be sent via separate mail and will not be included with those issued at your ceremony. Extra documents will not be available before original copies. We recomend wherever possible graduates share their digital documents as proof of attainment. 

How to Order your Robes

 

In order to graduate, you must wear full academic dress to the ceremony (gown, hood and cap). You can hire or buy your academic robes from our assigned gowning supplier. The online ordering system will be open from early October for Winter 2022 graduates and will close in late November (exact dates TBC). More details will be added to this website when available and graduates will be emailed with more details about gowning in their invitation email at the end of September.  

Please note: We have been notified of at least one company falsely claiming to offer a gowning service for the University of Exeter's graduation ceremonies. Please ensure that you are purchasing only from the University’s confirmed supplier or you will not be in the correct academic dress and will not be permitted to cross the stage.

Additional Tickets

Graduands can request up to 2 guaranteed guest tickets as part of their graduation registration online. If capacity of the venue allows, and additional tickets for your ceremony are available after graduation registration closes, they will be made available through a separate process in November 2022. Graduands who have confirmed their registration will be emailed with instructions for how to apply for additional tickets at the end of October. 

Tickets will be available on a first-come first-served basis, subject to availability, We will email you if they become available. Additional tickets will be free of charge.

Guests without tickets 

Guests who cannot purchase or do not have tickets for the ceremony can watch the event live via web streaming in the Forum Alumni Auditorium (Exeter) or the Stannary (Cornwall). You do not need a ticket to watch the ceremony via the live web stream.

The ceremonies will also be live streamed on our watch the ceremonies page.

Dogs

Please be advised that dogs (except for registered assistance dogs) are not permitted inside the ceremony venues or in campus buildings. We therefore strongly recommend that dogs are not brought to campus during graduation.

  

Travelling to Graduation

Please see here for details of travel options and directions for Graduation ceremonies in both Exeter and Cornwall.

Accommodation

Exeter On-Campus Accommodation

There is no Exeter On-Campus accommodation available during the Winter Graduation ceremonies.

Exeter Off-Campus Accommodation

There are a variety of hotels and B&Bs available near to the Exeter campuses. For further information, please see the Visitor Accommodation pages on our Accommodation website. 

Cornwall On-Campus Accommodation

Accommodation on the Penryn Campus is available at Glasney Rooms and is bookable through Cornwall Plus. Please see their website or call 01326 370421 for more information.

Cornwall Off-Campus Accommodation

There are a number of hotels and B&Bs available in Truro and Falmouth. For more information, please see the Visit Truro and Visit Falmouth websites.

Student Visa Information

If you have a valid Student visa, you can re-enter the UK as long as you carry a copy of your Graduation email in your hand luggage to show the immigration officer if asked or request a Graduation Letter. It is also advisable to carry a copy of your onward flight tickets to show that you will be leaving the UK before your visa expires.

To obtain a Graduation Letter, please contact SID. Log enquires in the SID Online portal using the "Letter Request" category or see alternative contact details here.  

If your Student visa is no longer valid, you will need to apply for a Visitor Visa instead.

Visas for Friends and Family

If you would like your friends or family to attend your graduation or just to visit you in the UK, they may need to apply for Visitor visas. You will need to send them documentation confirming your current study and immigration status and there are a number of documents that they will need to prepare. You can print your graduation invite letter by logging into your student record and choosing the option of 'self-service letters' or you can request a letter from the SID desk.

More information can be found on our International Support pages.

If you or any of your guests have any accessibility requirements such as special seating arrangements at the ceremony or a disabled parking space, please provide details when completing the online registration task outlined in your invitation email. It is important to register your accessibility requirements as part of registration if possible so that the graduation team has time before the ceremonies to contact you and confirm the organisation of your request directly with you.

If you did not request a disabled parking space as part of your registration or have a change in circumstances and require other accessibility adjustments, please log an enquiry via SIDOnline using the category “Accessibility Request” by Friday 9th December. If we do not receive your additional request by this date, then we cannot guarantee that we will be able to process your request before the start of the ceremonies. Large volumes of late requests hinder our ability to successfully deliver all requirements in time for the ceremonies so please log your request as early as possible, if you did not complete this at registration. 

Access to the Stage (Exeter)

The graduation stage will have two levels. There will be a lower level stage that graduands will cross during the degree ceremony. This means no one will need to ascend stairs. Instead, ramps will allow graduands to access the lower level stage, while the top stage will be used for seated members of the official graduation stage party. More information about the stage can be found at On the day – Exeter.

Once registration has closed, a member of the Team will be in touch with all students who specify their accessibility needs during registration to discuss your preferences and make arrangements with you.

If you have any queries about the arrangements or need further information, please contact graduationsuoe@exeter.ac.uk.

Access to the Stage (Cornwall)

Access to the stage in Truro Cathedral is via temporary mobile ramps at the front of the stage steps. Once registration has closed, a member of the Graduation Team will be in touch with all students who specify accessibility needs during registration to discuss your preferences and make arrangements for you.

If you have any queries about arrangements or need further information, please contact the Graduation Team at graduationsuoe@exeter.ac.uk

Make sure you check our On the Day information pages to plan your graduation day and get the most out of your ceremony:

Exeter

Cornwall

The health of our students and staff is our first priority. The University will continue to follow government guidance for recommended safety measures in relation to Covid 19. If national guidance changes the University’s risk assessment and resulting infection, prevention and control measures will be reviewed in line with any changes.

Details of arrangements for the day with our photography supplier will be updated closer to the ceremony date.

If you will NOT ATTEND your ceremony...

Graduation Deadlines

To ensure there are no issues with your award documentation, please make sure you adhere to the deadlines below:

 

December 2022 Graduates

Exact deadline dates will be updated by the end of September.

When?

Deadline

End of September (exact date TBC)

Online Registration opens

End of October (exact date TBC)

Deadline for completing registration. Please complete registration to confirm that you will NOT be attending.

31st October

Deadline for confirming a name change for your certificate

31st October

All students: Your completed degree award must be confirmed by your discipline Assessment, Progression and Awarding (APAC) Committee. You should have no incomplete assignments or marks outstanding

31st October  

PGR Students: Deadline for uploading your final thesis to ORE.

31st October

Deadline for clearing all remaining academic debt owed to the University

18th November

Deadline for ensuring that your Home Address in the Student Record system is correct to ensure successfully delivery of your award documentation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

To find out when you can expect communications from us, please see our Graduation Communications Timeline here.

Graduation Registration

Even if you are not planning on attending your ceremony, please still register your non-attendance online through the Student Record System to ensure all your details are correct. If you do not register your non-attendance you will continue to receive reminder emails throughout the registration period. By registering your non-attendance, you also have the opportunity to choose either to collect your award documentation or to have it posted. Further information on this is available below.

Registration for Winter 2022 graduands will open Registration for Graduands of Winter 2022 will open at the end of September 2022. Registration will close at the end of October or beginning of November (date tbc).

 

Your Name

During registration, you will be asked to confirm that your name is correct. We recommend that the name that appears on your certificate matches the name on your official identification, such as your passport, driving licence, and birth certificate.

If you need to amend the name on your student record, you will need to bring your official identification and supporting documents (e.g. deed poll or marriage certificate) to SID in the Forum (Streatham Campus), the Info Point in South Cloisters (St Luke's Campus), or the Penryn Info Point in Peter Lanyon Building (Penryn Campus) by 31st October 2022. Please also bring your student card with you. An advisor will take a copy of your identity documents and log the details.

If you are unable to visit in person, you can upload a clear photograph or scan of your ID documents (e.g. Deed Poll certificate; Birth certificate - Marriage certificate - Passport - Driving Licence. To do this log an enquiry in SID Online using the "name change" category.

PLEASE NOTE: We are only able to amend the name on your record before you are officially awarded your degree by the University. You will not be able to amend your name after your award is confirmed, even if it is before the deadline above.

 

Your Address

When you register your non-attendance, you will be asked to confirm your home address. It is very important that your address is up to date so that your award documentation can be sent to you. If you need to amend your address after registration, you can do this via the Student Record System. You must ensure your address is correct in SRS by 18th November 2022 to ensure successful delivery. If you are having trouble accessing SRS, please contact SID.

Please note that your award documents will be sent to your home address, not your term-time address. Please ensure this address is up to date. 

 

Award Documentation

If you are not attending your ceremony, you will be asked during registration to confirm how you would like to receive your award documents (Certificate and Transcript).

Please Note: If your award is conferred well in advance of the ceremony, your award documents will be posted to your home address in advance of the ceremony and you will be emailed to notify you of this.

Collection

If you choose to collect your documents, they will be available to collect from SID in the Forum (Streatham Campus) after 9th January. If you would like someone to collect your documents on your behalf, please provide their details during online graduation registration, or alternatively contact SID.

Post

If you choose to have your documents posted, they will be sent to your HOME ADDRESS as per your Student Record System.  Due to the holiday and University closure period in December, you should expect to receive your documentation by the end of January 2023.   You must ensure your home address is correct in the Student Record System before 18th November to ensure successful delivery.

Additional Copies of your Award documents

If you require additional copies of your certificate or transcript, they can be purchased via the online store once you have been awarded and your original documents have been issued. Please note that these cannot be ordered until after your original documents have been supplied. Extra documents ordered will be sent separately and will not be available before original copies.

We recommend wherever possible graduates share their digital documents with institutions and employers as proof of attainment. Digital documents will be made available following the completion of the graduation ceremonies in December. Graduates will receive an email when their digital documents are available to access. Guidance and information on accessing digital documentation is available below. Please follow the registration guidance carefully, using your University of Exeter details to register first-time or you may have difficulty accessing your account. 

Digital documents Guide.

In Absentia Robe Booking

Details of in absentia robe booking will be updated in September.