Graduation preparation

If you would like to ATTEND your ceremony...

Ceremony Timetable

The ceremony timetable will be made available on our website here, and students eligible for graduation will be emailed when the schedule is available. 

Changing your Ceremony

It is not possible to graduate in a ceremony in which your programme is not represented, and as such requests to graduate on a different day or at a different time cannot usually be accommodated. 

If you are studying for a combined subject degree and wish to graduate with your other subject please contact sid@exeter.ac.uk, where requests will be considered on a case-by-case basis.

Transferring to a future Graduation session

Due to the large numbers of students eligible for each graduation session, it is not normally possible to accommodate requests to attend graduation at a different time of year. If you have specific circumstances preventing you from attending your ceremony and would like to request a transfer to a future ceremony, please contact sid@exeter.ac.uk. Requests are considered on a case-by-case basis.

 

Graduation Deadlines

To ensure you are able to attend your graduation ceremony without any problems, please make sure you adhere to the deadlines below:

When?

Deadline

6 October 2021

Online Registration Opens

24 October 2021

Deadline for completing registration

If you do not register by the deadline, you will not be able to attend your ceremony.

November 2021

(Date TBC)

Online Store opens for additional tickets (if available)

8 November 2021

PGR Students: Deadline for uploading your final thesis to ORE.

8 November 2021

Deadline for changing your name on your Student Record (if applicable)

Deadline for clearing all remaining academic debt owed to the University

Deadline for amending your address on your Student Record (if applicable)

12 November 2021

Deadline for ordering robes

18 November 2021

Deadline for purchasing additional tickets via the Online Store


To find out when you can expect communications from us, please see our Graduation Communications Timeline here.

Graduation Registration

In order to attend your ceremony, you must register online through the Student Record System by the deadline given in your invitation email. 

Registration for Winter Graduation 2021 will open on 6th October 2021. You will receive an invitation email on this date giving details of your ceremony and asking you to complete registration.

Graduation registration will close on 24th October 2021. If you do not register by this date, you will not be able to attend the ceremony.

Request Complimentary Tickets

During registration, you will be able to request up to 2 complimentary tickets. If any additional tickets are available after graduation registration closes, they will be sold through the Online Store in November 2021. Further information can be found in Section 8 below.

Your Name

During registration, you will be asked to confirm that your name is correct. We recommend that the name that appears on your certificate matches the name on your official identification, such as your passport, driving licence, and birth certificate.

If you need to amend the name on your student record, you will need to bring your official identification to SID in the Forum (Streatham Campus), the Info Point in South Cloisters (St Luke's Campus), or the Penryn Info Point in Peter Lanyon Building (Penryn Campus) by 8 November 2021. Please also bring your student card with you. An advisor will take a copy of your identity documents and amend the name on your record immediately.

If you are unable to visit in person, you can email a CERTIFIED copy of your identity documents to sid@exeter.ac.uk by 8 November 2021. For details of how to certify a copy, please see our guide here: ‌How to certify a copy

PLEASE NOTE: We are only able to amend the name on your record before you are officially awarded your degree by the University. You will not be able to amend your name after your award is confirmed, even if it is before the deadline above.

Your Name Pronunciation

During registration, you will be asked to provide pronunciation guidance for the presenter who will read your name during the ceremony. If you do not provide pronunciation notes, we cannot guarantee that the presenter will know how to read your name. All pronunciation notes are passed to our presenters who will try to pronounce your name correctly.

Academic Eligibility

Undergraduate Students: You must have been confirmed as eligible to receive a degree by the University Assessment, Progression and Award Committee in order to be eligible to attend the ceremony. This usually means you must have passed enough credits to be eligible for an Ordinary degree, and having referred or deferred assessments DOES NOT mean you are ineligible for the ceremony. Please check with your College Hub once your results have been released if you are unsure if you are eligible to attend the ceremony.

Postgraduate Taught Students: All those with a PGCert, PGDip, or Master's-level qualification are eligible to attend a graduation ceremony. You must have been confirmed to be awarded your degree by the University Assessment, Progression and Award Committee in order to be eligible to attend the ceremony. If you are unsure if you are eligible to attend the ceremony, please contact your College Hub.

Postgraduate Research Students: You must have submitted your thesis, received your completed examiners' report, completed any necessary corrections and uploaded a final copy of your thesis to ORE by 8 November 2021.

Outstanding Debts: If you have an academic-related debt to the University you will be prevented from graduating. All outstanding balances must be cleared by 8 November 2021. You can make a payment online through the epay system. Alternatively, contact SID on 0300 555 0444 (UK callers) or +44 (0)1392 724724 (International callers).

 

If you are unsure or have any questions about your eligibility, please contact your college administrative office or log an enquiry with SID online

Award Documentation

Your award documentation (your official transcript and certificate) can only be issued after the official date of your award, which is after you have received your results. Before this date you can obtain an interim transcript from SID or via the 'Your results' page in the Student Record System, accessible through iExeter

If your award is conferred well in advance of the ceremony, your award documents will be posted to your home address in advance of the ceremony and you will be emailed to notify you of this. Receiving your award documents prior to graduation does not affect your eligibility to attend the ceremony.

Other award documents (subject to successful completion) will be issued at the graduation ceremony.

Receiving your Award documents early

If you are attending your graduation, but require your award documents before the ceremony, please contact SID to enquire if this is possible. Please note that we are unable to issue any award documents before you have been officially awarded your degree, which may not be until very close to the ceremony.

Additional Copies of your Transcript and Certificate

Additional copies of your transcript and certificate can be purchased once you have been awarded via the Online Store. Please note that any extra documents ordered will be sent via separate mail and will not be included with those issued at your ceremony.

How to Order your Robes

In order to graduate, you must wear full academic dress to the ceremony (gown, hood and cap). You can hire or buy your academic robes from Graduation Attire online at: https://exeter.evess.co/ The online ordering system will be open from  7 October 2021 and close 12 November 2021. 

To order your robes, you will need the following details:

  • Your name and student number
  • Your height (from head to floor)
  • Your head circumference (measure 1 inch above your eyebrows)
  • Your payment card details

If your details are not recognised by the Graduation Attire site, please contact SID.

Price Information

All prices are correct as of July 2019

 1-Day Hire5-Day HirePurchase
Bachelors £39.60 £70.00 £132.00
Undergraduate Masters £39.60 £70.00 £138.00
Postgraduate Masters £39.60 £70.00 £138.00
PGCE/PGCert/PGDip £39.60 £70.00 £138.00
PhD £45.00 £75.00 £174.00

Questions about your order?

If you have any questions about your robe order, you can contact Graduation Attire directly using the details on their website: 

https://exeter.evess.co/

 

Please note: We have been notified of at least one company falsely claiming to offer a gowning service for the University of Exeter's graduation ceremonies. Please be aware that Graduation Attire is our sole supplier of academic dress for these events. Graduands are unable to purchase or hire gowns from other suppliers. Those not in correct academic dress will not be permitted to cross the stage.

 

Additional Tickets

Graduands can request up to 2 complimentary tickets as part of their graduation registration online. If capacity of the venue allows, extra guest tickets can be purchased through the Online Store at a charge of £15 each in November 2021. To avoid overloading the Online Store site, tickets will be released at staggered times, which will be published here in due course.

Tickets will be available online until midnight on 18 November 2021 or when tickets are sold out (whichever comes first). 

Guests without tickets 

Guests who cannot purchase or do not have tickets for the ceremony can watch the event live via web streaming in the Forum Alumni Auditorium (Exeter) or the Stannary (Cornwall). You do not need a ticket to watch the ceremony via the live web stream.

The ceremonies will also be live streamed on our watch the ceremonies page.

Dogs

Please be advised that dogs (except for registered assistance dogs) are not permitted inside the ceremony venues or in campus buildings. We therefore strongly recommend that dogs are not brought to campus during graduation.

 

 

Travelling to Graduation

Please see here for details of travel options and directions for Graduation ceremonies in both Exeter and Cornwall.

Accommodation

Exeter Off-Campus Accommodation

There are a variety of hotels and B&Bs available near to the Exeter campuses. For further information, please see the Visitor Accommodation pages on our Accommodation website. 

Cornwall On-Campus Accommodation

Accommodation on the Penryn Campus is available at Glasney Rooms and is bookable through Cornwall Plus. Please see their website or call 01326 370421 for more information.

Cornwall Off-Campus Accommodation

There are a number of hotels and B&Bs available in Truro and Falmouth. For more information, please see the Visit Truro and Visit Falmouth websites.

Student Visa Information

If you have a valid Tier 4 visa, you can re-enter the UK as long as you carry a copy of your Graduation Letter in your hand luggage to show the immigration officer if asked. It is also advisable to carry a copy of your onward flight tickets to show that you will be leaving the UK before your visa expires.

To obtain a Graduation Letter, please contact SID by emailing sid@exeter.ac.uk or visit the desk in person.

If your Tier 4 visa is no longer valid, you will need to apply for a Visitor Visa instead. Please see the International Student Support pages for further information.

Visas for Friends and Family

If you would like your friends or family to attend your graduation or just to visit you in the UK, they may need to apply for Visitor visas. You will need to send them documentation confirming your current study and immigration status and there are a number of documents that they will need to prepare. You can print your graduation invite letter by logging into your student record and choosing the option of 'self service letters' or you can request a letter from us at the SID desk.

More information can be found on our International Student Support pages.

If you or any of your guests have any accessibility requirements such as special seating arrangements at the ceremony or a disabled parking space, please provide details when completing the online registration task outlined in your invitation email. 

If you did not request a disabled parking space as part of your registration, please email graduationsuoe@exeter.ac.uk to request one. 

Access to the Stage (Exeter)

Access to the Great Hall stage is usually via a flight of 9 steps at the front of the Great Hall. For those with mobility needs, we can provide a number of alternative options, including ramp access from the back of the stage if you wish. Once registration has closed, a member of the SID Team will be in touch with all students who specify accessibility needs during registration to discuss your preferences and make arrangements for you.

If you have any queries about the arrangements or need further information, please contact the SID team at graduationsuoe@exeter.ac.uk.

Access to the Stage (Cornwall)

Access to the stage in Truro Cathedral is usually via a small step at the front of the Cathedral. For those with mobility needs, the Chancellor can come to meet you at the front of the hall if you wish. Once registration has closed, a member of the Graduation Team will be in touch with all students who specify accessibility needs during registration to discuss your preferences and make arrangements for you.

If you have any queries about arrangements or need further information, please contact the Graduation Team at cc-graduationsuoe@exeter.ac.uk.

Make sure you check our On the Day information pages to plan your graduation day and get the most out of your ceremony:

Exeter

Cornwall

The health of our students and staff is our first priority. The University will continue to follow government guidance for recommended safety measures in relation to Covid 19. If national guidance changes the University’s risk assessment and resulting infection, prevention and control measures will be reviewed in line with any changes.

Update 30th November 2021

  • All staff, students and guests must wear face-coverings during graduation, when in shared spaces inside all University buildings, unless exempt
  • Anyone who is a close contact of a suspected case of the new Omicron variant will be required to self-isolate for 10 days, regardless of vaccination status and as such should not attend graduation
  • Everyone who enters the UK must take a PCR test within two days and self-isolate until they have a negative result

Will social distancing be in place?

  • Social distancing will not be in place. It is not possible to adhere to social distancing in the graduation venue in order to fit all students and guests and there is no government or public health requirement for this at this time

Will Face Coverings be required

  • (Updated 30th Nov) All staff, students and guests must wear face-coverings during graduation, when in shared spaces inside all University buildings, unless exempt
  • Face coverings will be made available to students, guests and staff

Will attendees need to present a negative LFD test?

  • Attendees are strongly encouraged to take an LFD test before attending but we will not be requesting to check any test results unless government requirements change. If Government requirements change we will let students and guest know
  • (Updated 30th Nov) Everyone who enters the UK must take a PCR test within two days and self-isolate until they have a negative result

What if I have cold/Covid symptoms?

  • We respectfully request that students and guests who have cold symptoms or Covid symptoms at the time of their ceremony, please do not attend. This is to respect and ensure the safety of the other graduates and guests attending, and the support staff and academic staff who make the event possible.

Will attendees need to be double vaccinated before attending?

  • The University encourages all staff and students to get their COVID 19 vaccinations. The vaccination passport (requiring proof of vaccination prior to entry) is not yet in widespread use in England. If it is implemented widely, it is unlikely to impact this event but we will ensure that students and their guests are updated if requirements change prior to the event.

Will there be hand gel available

  • Yes, hand gel will be available at entrances around the campuses

Will there be a good use of fresh air / mechanical air supply

  • Yes, the venues are well ventilated  

Will there be professional photography available on the day?

Tempest Photography will be available in the piazza marquee between 7:15am and 6pm on both Friday 10 and Saturday 11 December 2021.

There is no need to book, but you may have to queue for photographs, depending on demand. We request that queues maintain social distancing. There will be a limit as to how many individuals will be allowed in the marquee at any one time.

Requirements:

Masks will be mandatory when queuing but can be removed for photos.

The maximum size group in one photo will be 6 MAX - 6 people including the graduate.

Only people who are having their photo taken are allowed in the marquee. No guests, friends or associates who are not being photographed.

Students/families will be provided with proofs of any photographs taken. You will then be directed to the website which will have all prices and offers clearly explained. You will also be able to view a better copy of your images there. 

If you will NOT ATTEND your ceremony...

Graduation Deadlines

To ensure there are no issues with your award documentation, please make sure you adhere to the deadlines below:

When?Deadline
6 October 2021

Online Registration Opens

24 October 2021

Deadline for completing registration

8 November 2021 Deadline for changing your name on your Student Record (if applicable)
Deadline for clearing all remaining academic debt owed to the University
8 November 2021 Deadline for changing your address on your Student Record to ensure delivery of your award documents

To find out when you can expect communications from us, please see our Graduation Communications Timeline here.

Graduation Registration

Even if you are not planning on attending your ceremony, please still register your non-attendance online through the Student Record System to ensure all your details are correct.

Registration for Winter Graduation 2021 will open on 6 October 2021. You will receive an invitation email on this date giving details of your ceremony and asking you to complete registration.

Registration will close on 24cOctober 2021.

Your Name

During registration, you will be asked to confirm that your name is correct. We recommend that the name that appears on your certificate matches the name on your official identification, such as your passport, driving licence, and birth certificate.

If you need to amend the name on your student record, you will need to bring your official identification to SID in the Forum (Streatham Campus), the Info Point in South Cloisters (St Luke's Campus), or the Penryn Info Point in Peter Lanyon Building (Penryn Campus) by  8 November 2021. Please also bring your student card with you. An advisor will take a copy of your identity documents and amend the name on your record immediately.

If you are unable to visit in person, you can email a CERTIFIED copy of your identity documents to sid@exeter.ac.uk by 8 November 2021. For details of how to certify a copy, please see our guide here: How to certify a copy

PLEASE NOTE: We are only able to amend the name on your record before you are officially awarded your degree by the University. You will not be able to amend your name after your award is confirmed, even if it is before the deadline above.

Your Address

When you register your non-attendance, you will be asked to confirm your home address. It is very important that your address is up to date so that your award documentation can be sent to you. If you need to amend your address after registration, you can do this via the Student Record System. You must ensure your address is correct in SRS by 8 November 2021 to ensure delivery. If you are having trouble accessing SRS, please contact SID by emailing sid@exeter.ac.uk.

Please note that your award documents will be sent to your home address, not your term-time address. Please ensure this address is up to date. 

Award Documentation

If you are not attending your ceremony, you will be asked during registration to confirm how you would like to receive your award documents (Certificate and Transcript).

Please Note: If your award is conferred well in advance of the ceremony, your award documents will be posted to your home address in advance of the ceremony and you will be emailed to notify you of this.

Collection

If you choose to collect your documents, they will be available to collect from SID in the Forum (Streatham Campus) from 23rd November.  If you would like someone to collect your documents on your behalf, please provide their details during online graduation registration, or alternatively contact SID.

Post

If you choose to have your documents posted, they will be sent to your HOME ADDRESS as per your Student Record System in the week commencing 26th November 2021 and you will be emailed to notify you of their dispatch. You must ensure your home address is correct in the Student Record System before 8th November 2021 to ensure delivery.

Additional Copies of your Award documents

If you require additional copies of your certificate or transcript, they can be purchased via the online store once you have been awarded.

In Absentia Robe Booking

The University's robing supplier, Graduation Attire, has introduced an exciting new system to allow students who are not attending their graduation ceremony to celebrate in style at home. They would like to offer all students graduating in absentia the opportunity to purchase their graduation gowns, a service previously only offered to those attending the ceremony.

The in absentia robe ordering system will be available via the following link from 7 October 2021https://gownhire.evess.co/university-of-exeter/

To order your robes, you will need the following details:

  • Your name and student number
  • Your height (from head to floor)
  • Your head circumference (measure 1 inch above your eyebrows)
  • Your payment card details

If your details are not recognised by the Graduation Attire site, please contact SID.

Price Information

All prices are correct as of July 2019

 Purchase
Bachelors £132.00
Undergraduate Masters £138.00
Postgraduate Masters £138.00
PGCE/PGCert/PGDip £138.00
PhD £174.00

 

Questions about your order?

If you have any questions about your robe order, you can contact Graduation Attire directly using the details on their website: www.exetergraduation.co.uk 

 

Please note: We have been notified of at least one company falsely claiming to offer a gowning service for the University of Exeter's graduation ceremonies. Please be aware that Graduation Attire is our sole supplier of academic dress for these events.