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A2I Student Widening Participation (WP) Funding

Due to the COVID-19 pandemic the Internships Team will be working remotely, undertaking normal working office hours, Monday-Friday, 9am -5pm, so please use email a2i@exeter.ac.uk as the first point of contact as phone lines will not be answered. If your enquiry is urgent please highlight this in the subject bar of your email and we will do our best to get back to you as soon as possible.

This fund helps undergraduate students, who meet the Widening Participation (WP) Criteria arrange a 4 week (or 140 hour) paid internship with a UK: Micro, SME (an organisation with less than 250 employees) Charity, Statutory Organisation or University of Exeter Academic or Professional Service, by fully subsidising the cost of the internship wages. Funding will be paid to the internship organisation who must pay you through their own payroll system (eClaims if at the University) and employ you. A bursary may also be available to help with any personal costs on a UK paid internship. All funds are issued on a first-come-first-serve basis. Funding applications close Friday 7th May 2021 for internships at the University of Exeter, and Friday 11th June 2021 for all other qualifying internships. Students can apply for one employer subsidy and one 'help getting to work' bursary, if eligible, per year.

The 20-21 Widening Partcipation (WP) Funding has now been allocated.

We are running a waiting list for eligible students who have an internship already arranged. To be added to this waiting list please submit a funding application form (found below) as soon as possible. Once you have applied, your name will be added to the list and we will notify you if further funds become available. Please note, unfortunately we cannot guarantee that funds will become available.

The University of Exeter believes in the principle that everyone with the potential to benefit from higher education should have equal opportunity to do so. We are committed to widen participation in higher education; raise pupil attainment; and put students on a level playing field to ensure they enjoy the best possible outcomes at University and as graduates.

The definition of a WP student Access to Internships (A2I) uses is below. If you are unsure you are eligible for WP funding please contact us so we can verify for you.

You Must:

1. Be a Home/EU fee paying, undergraduate student

2. PLUS at least one of the following applies to you:

  • Bursary recipient*
  • Estranged from family support and in receipt of a standalone pledge bursary
  • Mature student (over 21 on point of entry to University)
  • Disability
  • Care leaver* or care experienced*
  • Carer
  • Refugee status
  • Distance or part-time student
  • First generation at university (neither parents have attended university)*
  • Participated in an Exeter Scholars’ programme before coming to university e.g. Realising Opportunities, Pathways to Law or Exeter Scholars
  • Home in a 'Low Participation Neighbourhood'* (defined by home postcode before coming to University)
  • White Male + Home in a 'Low Participation Neighbourhood'* (defined by home postcode before coming to University)
  • State school/college in a ‘Low Participation Neighbourhood’* (your last school/college before coming to University)
  • Black, Asian and Minority Ethnic student + State school/college in a ‘Low Participation Neighbourhood’* (your last school/college before coming to University)
  • Black, Asian and Minority Ethnic student + ‘Access to Exeter’ bursary recipient
  • Black, Asian and Minority Ethnic student + Mature
  • Black, Asian and Minority Ethnic student + Disabled

Further Definitions:

Bursary: An ‘Access to Exeter’ bursary from the University of Exeter or a bursary from the Student Loans Company where your household income is under £42k.

*Care Leaver: Young people (up to the age of 25) who have been looked after by the local authority for more than 13 weeks since they were 14, including some time at age 16 or 17.

*Care Experienced: Anyone who has been or is currently in care or from a looked after background at any stage of their life, no matter how short. This care may have been provided in one of many different settings, such as in residential care, foster care, kinship care or looked after at home with a supervision requirement.

*Disability: A disability is normally defined as a physical or mental impairment that has a substantial impact on normal daily activity and has lasted or is likely to last for 12 months or more

*First Generation at University: Neither of your parent(s) or legal guardian(s) attended a Higher Education Institution i.e. University, Polytechnic or College, to undertake a full-time higher education qualification i.e. a degree, diploma or certificate of higher education.

*Low Participation Neighbourhood: A neighbourhood where a low percentage of students progress to higher education. You can check to see if your home and/or previous school’s postcode was in a ‘Low Participation Neighbourhood’ by entering the postcode on the Office for Students webpage. To do this scroll down to the ‘Area-based measures postcode look-up’ box, enter the postcode and press ‘view detailed results’. If your postcode results show either of the following then your postcode is eligible:

-          POLAR4 – Quintile 1 or 2

-          POLAR3 - Quintile 1 or 2

Employer Subsidies Available:

Funding paid to your employer to cover the cost of your internship wages.

Eligible Internship Organisations

Internship Length (full time or part-time)

Hourly Rate of Pay (the organisation must pay you)

Funding A2I Contributes*

Funding the Organisation Contributes (Excluding pension contributions)

UK: Micro, SME, registered Charity or Statutory Organisation

4wks or 140 hours overall

£8.75

£1,300 (No VAT)

£0

University of Exeter Academic or Professional Service

4wks or 140 hours overall

£10.65 (inclusive of rolled in holiday pay)

£1,603

£0

*The amount is intended to fully cover your internship wages plus any National Insurance (NI) contributions or Apprenticeship Levy costs that your employer may have to pay to employ you for 4 weeks (140 hours). If your employer offers you the chance to join their pension scheme this will not be covered by the subsidy. You, as an employee, may also (legally) have to pay NI or Income Tax from your salary, this will automatically be taken from your wages, if applicable. Further details about NI and tax can be found on the government and Acas websites.

‘Help Getting to Work’ Bursaries Available:

Funding paid directly to you from the University to help with 'Getting to Work' costs on your internship, this can include help with travel, work wear and accommodation. You can apply for this funding alongside funding for your employer, as above, if your internship is off campus. Students undertaking an internship at the University or with the RAMM (when using the University's payroll) are not eligible for the Bursary.

Eligible Internships

Internship Length (full time or part-time)

Funding A2I Awards You

- A UK paid (at least National Minimum Wage) internship with an external organisation of any size

- A UK unpaid internship with a registered Charity or Statutory organisation

- A UK unpaid credit bearing placement (as part of your degree)

 

 

At least 1 Week or 35 hours

 

 

£250 – Paid directly to you from the university

To arrange you own internship you will need to undertake the following 5 steps:

  1. Identify your preferred internship sector and role
  2. Identify potential internship organisations
  3. Identify key contacts to approach in the organisations
  4. Approach the contacts speculatively (see template letters in the below guide) to ask for a paid internship, detailing the A2I requirements.
  5. Apply for A2I funding, once you have received a positive response from an organisation

For details on how you can complete the above steps please read the How to Arrange a Paid Internship Guide 20-21.

Further Help:

If you have any queries about the funding, including internship or employer eligibility, please contact A2I@exeter.ac.uk.

If you have read the above guide and would like support with the steps on how to arrange your own internship. Our dedicated Careers Consultants can provide one-to-one careers advice and guidance. You can book an appointment by speaking to an Information Assistant via the live chat feature on this webpage or email your Career Zone and mention that you are interested in A2I:

 

This funding can provide you with a £250 bursary to help with personal 'Getting to Work' costs on a UK paid internship. This can include help with travel, work wear and accommodation costs. If successful the bursary will be paid directly to you from the University's scholarships team. You can apply for this funding if you have secured an eligible UK internship as per below, or alongside the A2I WP SME, Charites or Statutory Organisation subsidy. Please see the full funding eligibility below:

Please note, students undertaking a remote internship or an internship that uses the University’s eClaims system e.g. internships at the University or with the RAMM, are not eligible for the bursary.

Intern Eligibility:

*A National Insurance Number (NINO) is a number unique to you to help your employer pay your National Insurance contributions. It is not currently possible to apply for a NINO, if you do not have one, due to COVID-19. You can begin your internship without one but you may need to tell your employer that you do not have one so they can arrange for your NI contributions (if you exceed the NI threshold payment of £650 a month) to a temporary number. For further information please see the A2I FAQ on NINO.

Organisation Eligibility:

  • Be with a UK registered and based organisation. Please note, students undertaking a remote internship or an internship that uses the University’s eClaims system e.g. internships at the University or with the RAMM, are not eligible for the bursary.

Internship Eligibility:

  • Pay you at least National Minimum Wage - Unless you are undertaking a credit bearing placement as part of your degree or you are undertaking an internship with a charity or Statutory organisation, where the internship can be unpaid.
  • Be for at least 1 week full-time or 35 hours part-time.
  • Begin before the date of your graduation, only applies if you are graduating in 2021.
  • Not exceed more than 15 hours per week during term-time, full time internships can commence during vacations.
  • Include tasks and responsibilities normally associated with an undergraduate level position to aid your career development.
  • Not be completed by the time you apply for funding.

Applying for Funding:

In order to apply for funding you must have checked that the internship meets all of the above eligibility. Once you have done this please complete the WP 'Help Getting to Work’ Bursary form by Friday 11th June 2021. All funding is issued on a first-come-first-serve basis.

This funding can fully cover the costs of a 4 week (140 hour) paid internship with a UK: Micro, SME (small to medium size employer), registered Charity or Statutory Organisation. A2I will provide a £1,300 (no VAT) subsidy to your internship employer to cover your £8.75 per hour wage. Please see the full funding eligibility below.

Please note, the £1,300 (no VAT) subsidy will cover the costs of your wages plus any on-costs that your employer may have to pay for employing you and not what you will receive in wages. You, as an employee, may also (legally) have to pay National Insurance and Income Tax from your salary, this will automatically be taken from your wages, if applicable. Further details about NI and tax can be found on the government or Acas websites.

Intern Eligibility:

*A National Insurance Number (NINO) is a number unique to you to help your employer pay your National Insurance contributions. It is not currently possible to apply for a NINO, if you do not have one, due to COVID-19. You can begin your internship without one but you may need to tell your employer that you do not have one so they can arrange for your NI contributions (if you exceed the NI threshold payment of £650 a month) to a temporary number. For further information please see the A2I FAQ on NINO.

Organisation Eligibility:

  • Be with a UK based: Small or Medium sized Enterprise (SME - an organisation with less than 250 employees and a turnover of less than £46 Million a year), a UK registered Charity or a Statutory Organisation.
  • Pay you through the organisations own payroll system. Unfortunately, if an organisation is unable to do this we will be unable to provide any funding.
  • Have suitable liability insurance
  • Be a reputable organisation
  • Provide a contract of employment. Please note, interns are required to be employed, not self-employed. For more information please go to the HMRC website.

Internship Eligibility:

  • Pay £8.75 or more per hour
  • Be for 4 weeks full-time or 140 hours part-time.
  • Begin before the date of your graduation, only applies if you are graduating in 2021.
  • Be completed by Friday 17th September 2021, before returning to University.
  • Pay the agreed wage, on an agreed regular payday i.e. monthly or weekly once you have begun work.
  • Not exceed more than 15 hours per week during term-time, full time internships can commence during vacations.
  • Include tasks and responsibilities normally associated with an undergraduate level position to aid your career development.
  • Not have started by the time you apply for funding. Please note, you cannot apply for funding if you have already finished the internship.

Applying for Funding:

In order to apply for funding you must have checked that your internship meets all of the above eligibility. Once you have done this please complete the WP SME, Charites or Statutory Organisation Internship Funding form by Friday 11th June 2021. All funding is issued on a first-come-first-serve basis.

Once your application has been approved we will contact the organisation, via email, with details on how they can claim the funding. Your employer will need to invoice the University, once they have returned all of the relevant paperwork (an Internship Agreement and a New Supplier Form) and when they have been provided with a Purchase Order (PO) reference number from A2I. Funding will be paid 30 days from receipt of invoice.

This funding can fully cover the costs of a 4 week (140 hour) paid internship with a University of Exeter Academic or Professional Service. A2I will allocate £1,603 for the internship and provide your employer with an account code which they will use to pay you £10.65 (inclusive of rolled in holiday pay) an hour from. You will be paid through the University’s eClaims system one month in arrears, providing the monthly submission and approval deadlines are met. Please see the full funding eligibility below.

Please note, the £1,603 subsidy will cover the costs of your wages plus any on-costs that the University may have to pay for employing you and not what you will receive in wages. You, as an employee, may also (legally) have to pay National Insurance and Income Tax from your salary, this will automatically be taken from your wages, if applicable. Further details about NI and tax can be found on the government or Acas websites.

Intern Eligibility:

  • Have the right to work in the UK and have or be applying for a National Insurance Number*
  • Be a current University of Exeter undergraduate student who meets the Student WP Criteria
  • Be able to register on eClaims and submit your hours weekly and by the timesheet submission deadlines. The last date you can submit claims is Friday 25th June 2021, after this date funding will not be available due to the end of the University's financial year when our funding gets cleared from our accounts.

*A National Insurance Number (NINO) is a number unique to you to help your employer pay your National Insurance contributions. It is not currently possible to apply for a NINO, if you do not have one, due to COVID-19. You can begin your internship without one but you may need to tell eClaims that you do not have one so they can arrange for your NI contributions (if you exceed the NI threshold payment of £650 a month) to a temporary number. For further information please see the A2I FAQ on NINO.

Organisation Eligibility:

  • Be with a University of Exeter Academic or Professional Service.
  • Your line manager must be able to approve your hours on the University of Exeter's temporary payroll system eClaims, each month and by the monthly approval deadlines using an A2I account code that we will provide. Please note, the last date they can approve your claims is Friday 9th July 2021, after this date funding will not be available due to the end of the financial year.

Internship Eligibility:

  • Pay £10.65 (inclusive of rolled in holiday pay) an hour through eClaims.
  • Be for 4 weeks full-time or 140 hours part-time.
  • Begin by Monday 31st May 2021 at the latest and be completed by Friday 25th June 2021
  • Include tasks and responsibilities normally associated with an undergraduate level position to aid your career development.
  • Not exceed more than 15 hours per week during term-time, full time internships can commence during vacations.
  • Not have started by the time you apply for funding as we cannot back fund any hours that you have previously completed.

**You are not permitted to start working until you have supplied evidence of your right to work in the UK to the Temporary Resourcing Team (eClaims). This applies to all interns regardless of nationality or duration of work. We will send you details about how you can do this once you have applied and have been successful in securing A2I funding.**

Applying for Funding:

In order to apply for funding you must have checked that the internship meets all of the above eligibility. Once you have done this please complete the WP University of Exeter Internship Funding form by Friday 7th May 2021. All funding is issued on a first-come-first-serve basis.

In order to apply for funding you must have checked that your internship meets all of the funding eligibility, please see above. Once checked please apply by completing the relevant funding form:

We will verify your WP status using the University’s Student Record System to ensure that you are eligible for the funding.

Please read the Making the Most of your Internship to help you prepare and make the most of your time.

You may also find the Supporting Equality and Diversity webpages useful, especially if you are considering whether to share certain characteristics with a potential employer such as age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. We understand that you may have concerns or queries around these areas and more when career planning and job seeking, so on this webpage the career zone have pulled together information and advice on common equality and diversity issues you may face, sources of support and positive employers and programs they offer.

We ask that your internship employer provides you with an induction when you begin. If your employer does not have an induction process please work through the Internship Induction Checklist. If you are undertaking your internship remotely you may also find our Virtual Internships: 10 Top Tips for Remote Working useful.

We also ask your employer to discuss and set you clear objectives for you to work towards in your internship. Ideally your internship organisation should review and evaluate your performance throughout your internship, providing feedback where necessary. Employers are welcome to use their own performance evaluators, or you can work through the University's Internship Performance Development Review together.

If you need to drive to work, the University advocates using car share schemes. Click the following links to find information on:University of Exeter car sharing, Car Share Devon and Car Share Somerset. If you are working outside of the South West, you can contact your local council to find out about similar schemes.

Do you need accommodation while you complete your internship? You can find reasonably priced rooms and flats on Zoopla ; Spare RoomsRightmove and Gumtree. If you are working in Exeter, the University can also offer en-suite accommodation over the summer, for more information, please visit the University’s Accommodation website.

As a condition of the funding both parties must complete an internship evaluation form. We ask that all forms are completed before the end of the internship.

Please fill out an Intern Evaluation and please encourage your Employer to complete their Employer Internship Evaluation

Please Note: If you are in receipt of the 'Help Getting to Work' Bursary your employer will not need to complete a feedback form however you must still provide feedback.

If you would like to see where students have undertaken A2I internships and learn about the roles they have performed, take a look at our case studies.

If you would like to see some answers to frequently asked questions please see our FAQ page.

If you have any queries please contact A2I@exeter.ac.uk.

  • The intern must allow us to share their details, details of the company and the internship with the funders, Widening Participation.
  • All parties must agree to the A2I Terms and Conditions as outlined in the A2I Internship Agreement - External and/or in the A2I Internship Agreement - Internal.
  • Students can apply for a maximum of one employer subsidy and one WP 'help getting to work' bursary (if eligible), per year. However, if the student has secured an advertised internship as part of the SBP scheme and the internships team has offered the employer funding to help recruit an Exeter student, then this will not count towards the student’s allocation of A2I funding.
  • Students, graduates and employers cannot apply for further funding to either extend an intern contract or employ the same student or graduate after the internship has completed.
  • Employers cannot combine or apply for more than one A2I subsidy; Santander or Widening Participation, for the same internship.
  • Employer subsidies will be paid upon the successful placement of an Exeter intern into the approved internship and once an A2I Internship Agreement has been signed and returned.

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