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Case Studies

If you would like to read feedback from previous employers, take a look at our case studies.

Contact

If you have any queries, please contact A2I@exeter.ac.uk.

Should you have any concerns regarding your intern or their performance that you wish to discuss, the Employment Schemes Manager and the Internships Team are available to offer information, advice and/or support to try to resolve the issue.

Employer subsidies (A2I)

Employer Subsidies - Access to Internships

Access to Internships (A2I) is a fund to help employers offset the cost of hiring a University of Exeter student or graduate on a UK paid internship or graduate role. All interns must be employed by the internship organisation and paid through the organisations own payroll system. Students can be employed part-time during term time, or full-time during the vacations. Employers can receive more than one subsidy, to a maximum of two subsidies per year, across all A2I funding sources.

Students please visit our Student Facing Pages.

Student Widening Participation (WP) Funding:

We offer UK: Micro, SMEs, registered Charities, Statutory Organisations and internal University of Exeter employees, who have been approached by a student who meets the Widening Participation (WP) Criteria,‌ a subsidy to fully fund an intern for 140 hours. Eligible students are encouraged to speculatively approach organisations and apply from mid-September - June. 

Find out more

SW Business Funded Internships:

We offer businesses in Devon, Cornwall and Somerset (within a 25-mile radius of Exeter) the opportunity to recruit a fully funded virtual intern, for 70 hours. These subsidies are normally available between the end of October - May and are issued as part of the ‘SW Business Funded’ campaign. Unfortunately, this fund is not available at the moment so please check back soon for funding updates.

Find out more

Santander Universities Employability Scheme:

We offer businesses in the UK the opportunity to recruit a fully funded virtual intern, for 70 hours. These subsidies are normally available from the end of January for businesses who recruit via the SBP scheme. Unfortunately, this fund is not available at the moment so please check back soon for funding updates.

Eligible students are encouraged to approach organisations to arrange their own paid internship. If you have found a University of Exeter intern and would like to take advantage of the funding, please get in touch so we can verify what funding the student is eligible to draw down for your organisation and provide further information. You can get in touch with us by emailing A2I@exeter.ac.uk.

The Internships Team can advertise your student vacancy and graduate role to help you find the right candidate. When you place your vacancy to advert with the internship team, A2I may be able to reserve funding for you.

Due to the Equality Act 2010, we will not be able to reserve or advertise roles for organisations wishing to apply for the Widening Participation (WP) funding. Instead eligible students are encouraged to speculatively approach organisations to arrange their own paid internship. If however you have already appointed an intern, with the intern’s permission we will be able to check to see if they meet the funding criteria and potentially award funding to your organisation.

If you wish to advertise a vacancy please complete the Internship Vacancy Form and return it to internships@exeter.ac.uk. You will then be contacted by a member of the Internships Team to discuss the advertising and recruiting process.

  • Employers must allow us to share details of the company, the selected intern and the internship with the funders.
  • All parties must agree to the A2I Terms and Conditions as outlined in the A2I Internship Agreement - External or in the A2I Internship Agreement - Internal.
  • Employers can receive more than one subsidy, to a maximum of two subsidies per year across all/any A2I funding sources available.
  • Students, graduates or employers cannot apply for further funding to either extend an intern contract or employ the same student or graduate after the internship has completed.
  • Employers cannot combine or apply for more than one A2I subsidy; Santander, Widening Participation or All Student Funding for the same internship.
  • Employer subsidies will be paid upon the successful placement of an Exeter intern into the approved internship and once an A2I Internship Agreement has been signed and returned.

Any data provided to the University by any party will be processed in accordance with Student Employability and Academic Success (SEAS) Privacy Policy.

A2I FAQs

The short answer is yes, it is illegal for any employee to begin work without this documentation in place. At the University, any work undertaken before RTW is verified will be treated as voluntary work. We would therefore recommend following the below guidance before the intern begins any work with you:

If you able to meet face-to-face before the internship begins:

  • You will need to ask the intern to bring their original RTW documents with them, along with a photocopy of these to leave with you.
  • Check the original documents face-to-face with the candidate to confirm likeness. Also check the documents are genuine and they have not been tampered with.
  • Sign and date the photocopies to confirm originals have been verified. Record on each page “I certify that this is a true copy of the original document”.
  • If you are an external organisation, please retain the signed and dated photocopies of the RTW documents for your own records.
  • If you are a University of Exeter employee, you will need send the verified copy of the RTW evidence via email to the eclaims team at e-claims@exeter.ac.uk.

If you are unable to meet face-to-face and/or the internship is a remote opportunity:

  • Ask your intern to send you a scanned copy or photograph of their RTW documents via email.
  • Arrange a video call with the intern and ask them to hold up the original documents to the camera and check them against the digital copy of the documents which you have been sent.
  • Sign and date the photocopies to confirm originals have been verified. Record on each page “I certify that this is a true copy of the original document”.
  • If you are an external organisation, please retain the signed and dated photocopies of the RTW documents for your own records.
  • If you are a University of Exeter employee, you will need send the verified copy of the RTW evidence via email to the eclaims team at e-claims@exeter.ac.uk.

Yes, interns are legally entitled to paid holiday however this is dependent on how many hours the intern has worked with your organisation. If a bank holiday falls over the course of the internship you are welcome to include this as part of the interns leave or you are welcome to adhere to your organisations usual practice for bank holidays. For further details on holiday pay and holiday entitlement please see gov.uk/holiday-entitlement-rights.

Please note, if the intern is working for the University of Exeter and/or using the University's temporary payroll system, eClaims, then the intern will not be entitled to take paid holiday as their hourly rate of pay includes holiday pay - £11.09 (£9.90 basic + £1.19 holiday pay).

If you are an External Organisation:

Once we have received details of the internship we will be in contact via email, to confirm the funding and ask you and your intern to complete the following:

  1. Sign and return an A2I Internship Agreement confirming the terms and conditions.
  2. Complete an ‘New Supplier External Form’ in preparation for paying your invoice.
  3. Invoice the University, once you have been provided with a Purchase Order (PO) number to quote on your invoice.

Please Note: All paperwork must be completed by Friday 1st July 2022 and invoices submitted by Friday 22nd July 2022. Funding will be issued 30 days after receipt of invoice, even if the student has yet to complete their hours. We ask where the organisation has not invoiced for or received the agreed employer subsidy from the University, by the intern’s monthly payday, the organisation will still pay the intern’s salary.

If you are a University of Exeter Employee:

Once we have received a funding application we will be in contact via email, to confirm the funding and ask you and your intern to complete the following:

  1. Sign and return an A2I Internship Agreement
  2. Follow 4 steps to set up and pay your intern on eClaims, details of which will be sent to you as soon as possible once your intern has applied for funding.
  3. Enter an A2I account code (which we will provide you with) on the eClaims system when approving your intern's claims.

If you are an External Organisation:

The intern is to be paid their salary via your own payroll system on a set monthly payday, once the internship has commenced.

The University payments terms are 30 days from receipt of invoice. Where the organisation has not invoiced for or received the agreed employer subsidy from the University by the intern’s payday, we ask that you pay the intern’s salary from your own budget whilst the funding is being processed.

If you are a University of Exeter Employee:

We ask the intern to submit their hours (claims) weekly via the University's temporary payroll system, eClaims. You will then need to approve the intern's claims on the eClaims system each month and by the monthly approval deadlines using an A2I account code that we will provide. The last date you can approve an intern’s claims is Friday 8th July 2022, after this date funding will not be available due to the end of the financial year.

The University of Exeter VAT office advises that our subsidies are VAT exempt as the internship does not represent any supply to the University. Therefore, monies paid to your organisation are not payment for any supply you are making. The employing organisation is being awarded an amount of money equivalent to paying the costs of an intern going into the company for a short duration. These monies provide the intern with an insight into working life and also benefit the organisation in providing additional labour, consequently the monies should be regarded as outside the scope of VAT.

Employers can receive more than one subsidy to a maximum of two subsidies per year, across all A2I funding sources available.

Unfortunately we are unable to provide further funding to either extend an intern's contract or employ the same student or graduate once the internship has completed.

External Employers:

You and your intern both have responsibilities in law for your intern’s health and safety at work, this includes remote working. You may have your own paperwork and/or an alternative process to assess risk, but if not, you could use this General Risk Assessment template document and you can find additional information to help you consider consequence, likelihood and risk score on the Health and Safety Executive (HSE) Toolbox: How to control risks at work and HSE Toolbox: Protect home workers.

Now we have COVID-19 there are additional risks to take into account as some people are more vulnerable to the infection than others, due to age, underlying health conditions, ethnicity, gender and body mass. You may wish to incorporate COVID-19 risks in your general risk assessment, or undertake a separate COVID-19 risk assessment. You can use the HSE’s what to include in your COVID-19 risk assessment to guide you. There is no need to share the risk assessment with University of Exeter unless you would like to seek support for managing the risk or you need to report an Intern’s COVID positive test result.

Internal Employers:

If restrictions allow and you wish for your intern to work on campus, then they will need to complete and adhere to the Universities of Exeter’s returning to campus procedures including completing a COVID-19 Age Individual Vulnerability Risk Assessment, completing the Mandatory training and reading the ‘return to campus guide’. For further information on what you and your intern need to do before coming to campus please see ‘What you need to know and do before you come to campus (Staff)’.