Returning students accommodation 2023/24

Returning students

Although we guarantee accommodation to students in their first year, we will also have a limited number of rooms available for students after their first year from September 2023. If you are a returning student with medically-supported requirements, please see the specific section at the bottom of the page. 

With university accommodation we offer:

  • All-inclusive contracts, no extra costs for bills or internet etc. 

  • A range of contract lengths, some with the option to stay during vacations 

  • Accommodation on or close to campus facilities 

  • Student residences offer a welcoming, safe and secure environment to socialise, study and relax 

  • Meals are covered, either if you choose a catered residence or if you buy a meal package card 

  • You can apply individually or as a group if you have friends you wish to live with 

  • Take the hassle out of finding accommodation in the city
 

For non-medically supported returning students we have a limited number of rooms available in the following residences: 

Residence Accommodation Type/Duration Dates

St Davids 

Standard self-catered Houses up to 6 students - 44 weeks Sunday 17 September 2023 to Saturday 20 July 2024

Birks Grange Village Self-catered 

Townhouse self-catered Houses up to 12 students - 40 weeks  Sunday 17 September 2023 to Saturday 22 June 2024

Birks Grange Village Catered 

Ensuite catered - 32 weeks

Sunday 17 September 2023 to Saturday 16 December 2023

Sunday 7 January 2024 to Saturday 30 March 2024

Saturday 28 April 2024 to Saturday 15 June 2024

Lopes Hall  

Standard catered - 32 weeks

Sunday 17 September 2023 to Saturday 16 December 2023

Sunday 7 January 2024 to Saturday 30 March 2024

Saturday 28 April 2024 to Saturday 15 June 2024

Ransom Pickard 

Standard catered - 32 weeks

Sunday 17 September 2023 to Saturday 16 December 2023

Sunday 7 January 2024 to Saturday 30 March 2024

Saturday 28 April 2024 to Saturday 15 June 2024

 

We do have virtual tours of accommodation available at University of Exeter Accommodation Tour. 

We are currently planning for viewing days and will publish further information about this opportunity as soon as we are able to. Please note we will not be able to offer viewings of the Birks Grange Village townhouses. 

Applications open for returners accommodation on 14 February 2023 at 9am.

You will need to submit your application by following the Login Now button below.  If you already have an accommodation account active, you will need to use the same login details as you have previously. If you have not previously applied for accommodation you will need to use the First Visit section to validate your account in order to apply. 

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If you wish to apply as a group, each student must submit an individual application but provide the name(s) and student number(s) of the other student(s) they wish to live with in the application Notes section.

We will allocate in date order of receipt of your application, so if you are applying to live with others, please ensure you submit your requests at the same time otherwise we may not be able to guarantee to house all of your groups.

For students who are not applying with medical support, we will advise you if you have been successful in securing accommodation no later than Friday 17 March.

If all of the available rooms have been allocated, we will advise you as soon as possible and add you to our waiting list so we can update you if any further rooms do become available.

Please note that we are unable to guarantee availability and will keep in touch with you during this process.

We will look into your accommodation history with us when we process your application and may also liaise with the Wellbeing/Welfare teams where necessary. If we feel that there are any reasons why another type of accommodation might be more suitable for you then we will discuss this with you.
 
If you have lived in University accommodation before and have committed a breach of any of the Terms and Conditions of Residence, or had disciplinary action taken against you, or been removed from your accommodation, this will be taken into account when considering any future application you may make for University accommodation and your application may be refused. 
 
 

Returning students with medical support

We endeavour to make reasonable adjustments to support individuals who, due to a disability, a long-term medical condition or sensory or physical impairment require adapted accommodation or a particular location in line with the Equality Act 2010. Therefore, if you have a medical requirement which means that our accommodation listed above (which is available to any returning student) will not be suitable for you then you must follow the supported returners process. 

We accept written support from:

Wellbeing Services

The University of Exeter Wellbeing Services team, made up of counsellors and mental health practitioners, are all highly skilled and experienced. 

Our Mental Health and Psychological Therapies teams are available to offer advice, therapeutic and practical support to help students cope personally and to manage their studies.

Our AccessAbility team are disability specialists dedicated to supporting students with a disability or long-term health condition including Specific Learning Difficulties and Autism Spectrum Conditions.

As there are a number of teams within Wellbeing Services, if you are unsure which team to speak to please call 01392 724381, email wellbeing@exeter.ac.uk or speak to them on instant chat and the team will be happy to guide you.

Student Health Centre

The Student Health Centre is available to all registered University of Exeter students and is located within Reed Mews on the Streatham Campus.

Please note - written support from the Student Health Centre must be sent to Wellbeing Services.

  • Applications open for returning students (medically supported and non-supported) on 14 February 2023. We recommend that you submit your application by the end of February 2023 (the "initial deadline") . 

  • All applications for returning students will be made via the online accommodation portal. If you already have an accommodation account active, you will need to use the same login details as you have previously. If you have not previously applied for accommodation you will need to use the First Visit section to validate your account in order to apply. 

  • You will need to apply using the application type 'Medical Supported Returner'.

  • Within the application, you will need to indicate that you have a medical requirement.

  • Please be advised that without written confirmation of support from one of the University of Exeter support services, your application will be not be processed.

  • Please note that we are unable to guarantee availability and will keep in touch with you during this process.

We appreciate that medically-supported students will have highly individual requirements.  

  • When applying for accommodation, you will not be given the options for specific residences and will only be able to choose the type of accommodation and the standard of room you require to meet your needs.

  • Please advise us in the notes section, on the second page of the application form, the residence and contract length you would prefer. We also recommend that you refer to our Room Allocation Procedure webpage for details of the dedicated Quiet blocks for the next academic year, as these may differ from the current year.

  • Our accessible rooms webpage provides specific information about adapted accommodation.

As we house mainly first year undergraduate students and new international postgraduates, any returning students will need to understand that they are highly likely to be allocated to accommodation with students who are not of a similar age or study level to themselves. If you are a medically supported returning student then you are likely to be living with predominantly 18 year-old freshers.

While we will try and meet any additional preferences you state on your application, such as preferred age range, quiet etc, our availability and demand may mean that we are unable to fulfil these requests. We are only able to commit to offering designated quiet accommodation in the residences/blocks which are advertised on our room allocation procedure webpage. These residences/blocks have not yet been finalised for 2023/24 and are likely to differ from those which were offered in 2022/23.

Due to projected demand, it may also be necessary for us to change a residence from being undergraduate to postgraduate (or vice versa) from one academic year to another. We may also need to alter the contract length that a residence is available for. Therefore, please check the information on our website (available late January) to see if there have been any changes made to a residence which you are interested in.

Please also be aware that if students move in/out of accommodation during the year this may mean that we are no longer able to accommodate additional preferences, except for the designated quiet accommodation.

Once your application is received, and after the initial closing date, we will then review all the applications.

This will include:

  • Confirming the room type requested is available
  • Confirming with Wellbeing Services that the allocation proposed is suitable

This process can take some time, as we need to liaise with multiple parties and want to ensure we find a room which will meet your requirements. However, we do appreciate that this delay can cause worry and we do therefore try and keep you updated as much as possible throughout the process. 

Once we have assessed your application, we will write to you to confirm if we are able to offer you accommodation or if not, why this has not been possible. This will be no later than the end of term two.

If your accommodation application is received before April, we will not send you a formal offer of accommodation but we will confirm by email that we are holding a room for you including the location and cost of this room.

From April you will be sent a formal offer of accommodation, which you will need to accept to confirm that you require the room. Under the Terms and Conditions of Residence, if you owe money in connection with any previous accommodation that you occupied we may terminate the agreement up to 4 weeks before the start of the contract, therefore, we will make checks in July to confirm that all money outstanding relating to accommodation has been paid.

We would encourage you to apply during the February period so that we can process your application and advise you if accommodation is available.

However, we understand that circumstances do change and that you may only make the decision about requiring accommodation later in the academic year. If this is the case, we would ask that you submit an application and request your medical support as soon as you are aware that you require accommodation.

We will need to carry out all the normal checks before we can allocate accommodation which include:

  • Confirming the room type requested is available
  • Confirming with Wellbeing Services that the allocation proposed is suitable

We are unable to confirm a timescale as each application is treated separately and some are more complex than others.

We do have a limited number of rooms available, and so will make decisions on a case by case basis as applications are received.

If we are able to make you an offer then you will be sent a formal offer of accommodation via your Accommodation Account, which you will need to accept to confirm that you require the room. Under the Terms and Conditions of Residence, if you owe money in connection with any previous accommodation that you occupied we may terminate the agreement up to 4 weeks before the start of the contract, therefore, we will make checks in July to confirm that all money outstanding relating to accommodation has been paid.

Students who might incur additional costs for en-suite or studio accommodation as a direct result of a disability may be eligible for a subsidy towards these costs on disability grounds. The subsidy is offered by the University of Exeter and is only applicable to students who will be resident in a residence where the University issues the contract (i.e. residences in the City that are nominated by the University but where the contract is with a private company are not covered by this subsidy).

Undergraduate, postgraduate Home, EU and International students can apply for the rent subsidy if they require en-suite or studio in University contracted accommodation due to their disability and/or health needs. If you are supported by a registered resident carer for personal care assistance on a separate accommodation contract you will be able to apply for the subsidy for their accommodation as well as your own.

The subsidy will not automatically be awarded to students with a disclosed disabilities who are in en-suite/studio in University contracted accommodation; instead you will need to apply annually via Wellbeing Services if you meet the criteria. After your first year, the reassessment will form part of the process to support your accommodation application as a returning student but you must still submit an application on an annual basis if you are returning to university accommodation.

The subsidy will be calculated annually and will be credited to your account on a termly basis. For 2022/23 the subsidy will be a maximum of £1,500. Your accommodation fees will be quoted in full on your accommodation offer and student statement but the credit will be applied by the start of each term.

PLEASE NOTE: If your application for a subsidy is received after the start of the contract period then this amount will be reduced on a pro-rota basis, starting from the date you requested the assessment. We do not back date any subsidy if you do submit your application after the start of your accommodation contract.

If, at any point, we agree to release you from your contract or you are not charged accommodation fees for any period within your contract, the subsidy will be reduced on a pro-rota basis so you only receive a subsidy for weeks that you are charged accommodation fees.

Criteria

You are eligible to apply if you meet one or more of the following criteria:

  1. A requirement for en-suite/studio in University contracted accommodation as a result of a physical disability i.e. mobility difficulty/wheelchair user, where specific accessibility requirements prevent you from sharing bathroom facilities with others.

  2. A requirement for en-suite/studio in University contracted accommodation as a result of a sensory disability e.g. visual impairment, that prevents you from maintaining independence when sharing bathroom facilities because other students impact on the accessibility or usability of the shared space.

  3. A requirement for en-suite/studio in University contracted accommodation as a result of an unseen condition such as a mental health disability, autism spectrum condition or a medical condition that prevents you from using shared bathroom facilities without a substantial impact on your wellbeing and ability to carry out self-care activities.

  4. Exceptional cases where a requirement for en-suite/studio accommodation is considered appropriate by senior Wellbeing Services staff, based on evidence of ongoing difficulties that substantially impact on your ability to use shared bathroom facilities.

Personal convenience or preference do not form part of the criteria and will not be considered.

Application Process

We have a specific process for you to follow should you wish to be considered for this subsidy by the University. If you meet the criteria and wish to apply, please complete the Accommodation_Financial_Subsidy_application and return it to the Wellbeing Services team with any appropriate supporting evidence of your disability (if this has not previously been supplied to Wellbeing Services).

You can email your form to accessability@exeter.ac.uk or alternatively you can post a copy of the form to Reed Mews Wellbeing Centre, University of Exeter, Streatham Drive, Exeter, EX4 4QP. 

Wellbeing Services aim to respond to your application within 10 working days. Please see the Accommodation_Subsidy_Flowchart for an overview of the process, and who to contact with queries.

If your application for a subsidy is supported, the Accommodation team will be notified by email of this outcome and will be in touch to confirm the rent subsidy agreement and will then apply credit to your University account.

We are only able to a consider request for a rent discount for students who have followed this process. Any discount will be made once a formal assessment has taken place and will only apply from the date of the request for assessment.

The subsidy will be available for accommodation where the contract is issued by the University only and is not available for any other accommodation offered by the University e.g. residences in the City that are nominated by the University but where the contract is with a private company.

If you have been unsuccessful in your application, you will be notified of this outcome and you may supply additional supporting evidence and re-apply for the subsidy.

Important information

If you are a prospective student applying for the subsidy and you have not already been in touch with Wellbeing Services to discuss your accommodation requirements, please fill out their Prospective Student Form as soon as possible. 

Please note that the accommodation financial subsidy cannot be backdated. If your application form is received and approved before the start of the academic year then the subsidy will be applied from the start of term; however, if your application form is received and approved after the start of term, the subsidy will only be applied from the date that your application form was received.

If you have support from Wellbeing Services to return to university accommodation after your first year, you must reapply via the Accommodation_Financial_Subsidy_application on an annual basis prior to your new contract starting.